AGENDA

LANCASTER COUNTY BOARD OF COMMISSIONERS

COUNTY-CITY BUILDING, ROOM 112

TUESDAY, APRIL 10, 2018

9:00 A.M.

 

COMMISSIONERS:  Todd Wiltgen, Chair; Jennifer Brinkman, Vice Chair;

Roma Amundson; Bill Avery; and Deb Schorr

 

Location Announcement of Nebraska Open Meetings Act:  A copy of the Nebraska Open Meetings Act is located on the wall at the rear of the Hearing Room.  Additionally, a copy of all written material to be discussed at today's open meeting is available from the County Clerk's staff at the front of the Hearing Room.  These materials can also be viewed on the County's web site at lancaster.ne.gov. 

 

Those wishing to speak on items specific to today's agenda are asked to do so when the item is called by the County Clerk.  Each speaker is limited to five (5) minutes.  Time limits may be extended or reasonably decreased at the discretion of the County Board Chair.

 

Those wishing to speak on items relating to other County business not on the agenda may speak during the public comment portion of the agenda.  Each speaker is limited to five (5) minutes.  These time limits may be extended or reasonably decreased at the discretion of the County Board Chair.  The public comment period will be limited to one (1) hour.

 

If you are here to participate on an item and need special consideration because of a schedule conflict or some other reason, please let the Clerk know prior to the meeting so we may accommodate your needs.

 

1)     MINUTES:

 

A.       Approval of the minutes of the Board of Commissioners meeting held on Tuesday, April 3, 2018. 

 

2)     CLAIMS:

 

A.       Approval of all claims processed through April 10, 2018. 

 

3)     NEW BUSINESS:

 

A.       Resolution in the matter of witness fees paid by Lancaster County, which have remained unclaimed for six months or more.  (R-18-0024)

 

B.       Resolution authorizing the installation of traffic control devices in Lancaster County.  (R-18-0025)

C.       Interlocal agreements for law enforcement services with the City of Hickman and the Villages of Bennet, Denton, Firth and Hallam.  The Lancaster County Sheriff will assign one or more deputies to duty in the Village/City limits and provide a cruiser or cruisers. The Village/City will reimburse the County at the average overtime rate based on the Deputy Sheriff's Pay Plan as detailed in the agreement between Lancaster County, Nebraska and the Lancaster County Deputy Sheriff's Association Fraternal Order of Police, Lodge 29.  Terms of the agreements are February 1, 2018 through January 21, 2019 and will automatically renew for the succeeding year until terminated. 

 

1.     Village of Bennet  (C-18-0169)

2.     Village of Denton  (C-18-0170)

3.     Village of Firth  (C-18-0171)

4.     Village of Hallam  (C-18-0172)

5.     City of Hickman  (C-18-0173)

 

D.       Lease agreement with Randy Chevalier to lease real property owned by the County as described in the agreement.  Lessee will pay the County $250.  The term of the lease is from January 1, 2018 through December 31, 2018.  (C-18-0174)

 

E.        Recommendation from the Purchasing Department and the County Engineer to award a contract to Tim Sisco Construction, LLC, for culvert maintenance (Phase I) (Bid No. 18-072).  The cost to the county is $380,867.35.  (B-18-0072)

 

F.        Recommendation from the Purchasing Department and the County Engineer to award a contract to Constructors, Inc., for asphalt paving and resurfacing (Bid No. 18-081).  The cost to the County is $4,571,818.89.  (B-18-0081)

 

G.       Professional services contract with Felsburg Holt & Ullevig for the safety analysis of South 68th and 148th roads in Lancaster County.  The anticipated completion date is December 31, 2019.  The cost to the County is $52,650.  (C-18-0156)

 

H.       Professional services contract with JEO Consulting for wetland delineation and permitting services for various Lancaster County sites.  The anticipated completion date is August 7, 2018.  The cost to the County is $21,309.  (C-18-0175)

 

I.        Recommendation from the Purchasing Agent and County Engineer to award a purchase order to Seiler Instrument and Manufacturing Company using the State of Nebraska contract 136930C for Trimble robotic survey equipment.  The cost to the County is $29,690.  (C-18-0160)

 

J.        Contract with Nebraska Occupational Health to provide the annual service of City/County blood chemistry profile (Quote No. 5812).  The contract shall be effective upon execution of all parties for a one-year term.  The cost to the County is not to exceed $4,000.  (C-18-0161)


K.       Contract with Inteconnect to provide commercial grade door security access control system and service (Bid No. 18-044).  The contract shall be effective upon execution by all parties through February 28, 2019.  The cost to the County is not to exceed $15,000.  (C-18-0167)

 

L.        Contract with All Needs Computer & Mailing Services, Inc., to provide annual pre-sort mailing services (Quote No. 5802).  The contract shall be effective April 15, 2018 through April 14, 2019.  The cost to the County is not to exceed $4,000.  (C-18-0168)

 

M.      Agreement with U.S. Bank National Association using the State of Nebraska contract (No. 50324 04) to provide purchase card services.  The term of the contract will be from the date of execution through November 14, 2018.  (C-18-0177) 

 

4)     CONSENT ITEMS:  These are routine business items that are expected to be adopted   without dissent.  Any individual item may be removed for special discussion and consideration by a Commissioner or by any member of the public without prior notice.  Unless there is an exception, these items will be approved as one with a single vote of the Board of Commissioners.  These items are approval of: 

 

A.       Contract with Raynor Doors of Nebraska, Inc., to provide overhead door repair and replacement services (Bid No. 18-047).  The contract shall be effective upon execution by all parties for a one-year term.  The cost to the County is not to exceed $30,000.  (C-18-0163)

 

B.       Amendments to the following contracts:

 

1.     C-15-0464 with Sapp Bros., Inc., for the annual supply of lubricants (Bid No. 15-133).  The cost will be increased by $2,000 for the remainder of the current contract term with a revised contract total amount of $52,000.  (C-18-0162)

2.     C-15-0150 with Thermo King Christensen, Inc., for the annual supply of anti-freeze, coolants and windshield washer fluid (Bid No. 16-065).  The amendment renews the contract for an additional one-year term beginning April 10, 2018 through April 9, 2019.  The cost to the County is not to exceed $1,000.  (C-18-0165)

3.     C-15-0151 with Sapp Bros., Inc., for the annual supply of anti-freeze, coolants and windshield washer fluid (Bid No. 16-065).  The amendment renews the contract for an additional one-year term beginning April 10, 2018 through April 9, 2019.  The cost to the County is not to exceed $4,000.  (C-18-0166)

 

C.       Right-of-way contracts with the following:

 

1.     Charles and Linda Spanel, Breagan Road and First Street, Cheney, in the amount of $9,686.  (C-18-0176)

2.     Burdette Piening, Trustee, Southwest 100th Street and Saltillo Road, in the amount of $2,368.50.  (C-18-0178)

3.     Evelyn Bierhaus, et.al., Successor Co-Trustees, Southwest 62nd Street and West Rokeby Road, in the amount of $775.  (C-18-0180)

4.     Airport Authority of the City of Lincoln, Northwest 27th Street and West Vine Street, in the amount of $1,305.  (C-18-0181)

 

D.       Utility Permit No. 1654 allowing Unite Private Networks to install new fiber optic cable under West Bluff Road from Malcolm School to Northwest 105th Street and continuing northerly to West Waverly Road.  There is no cost to the County.  (C-18-0158)

 

E.        Receive and place on file the following items:

 

1.     County Attorney's Office quarterly report - January - March, 2018

2.     County Engineer's quarterly report - January - March, 2018

3.     Assessor/Register of Deeds monthly report - March, 2018

4.     Clerk of the District Court monthly report - March, 2018

5.     County Clerk monthly report - March, 2018

6.     Records and Information Management monthly report - March, 2018

7.     457 Government Plan Enhancement Summary, Plan No. 006372, for the Lancaster County, NE 457 Deferred Compensation Plan, for the purpose of adding a contribution accelerator. 

 

5)     PUBLIC COMMENT: Those wishing to speak on items relating to County business not on the agenda may do so at this time. 

 

Per the Lancaster County Board of Commissioners' Guidelines for Public Participation each speaker is limited to five (5) minutes.  Time limits may be extended or reasonably decreased at the discretion of the County Board Chair.  The public comment period is limited to one (1) hour in duration. 

 

6)     ANNOUNCEMENTS:

 

A.       The Lancaster County Board of Commissioners will hold a staff meeting on Thursday, April 12, 2018 at 8:30 a.m., in the Bill Luxford Studio (Room 113) of the County-City Building (555 S. 10th Street, Lincoln).

 

B.       The Lancaster County Board of Commissioners will hold its next regular meeting on Tuesday, April 17, 2018 at 9:00 a.m., in Room 112 of the County-City Building (555 S. 10th Street, Lincoln) with the Board of Equalization immediately following.

 

C.       County Commissioners can be reached at 402-441-7447 or commish@lancaster.ne.gov.

 

D.       The Lancaster County Board of Commissioners meeting is broadcast live on LNKTV City.  For the rebroadcast schedule visit lincoln.ne.gov (keyword: LNKTV).  Meetings are also streamed live on LNKTV and can be viewed on YouTube (LNKTVcity).

 

7)     ADJOURNMENT

 

This agenda, which is kept continually current, is available for inspection during regular business hours in the office of the Lancaster County Clerk, located at 555 S. 10th Street, Room 108, Lincoln, Nebraska.  Meeting agendas and minutes are also available on the County's web site at lancaster.ne.gov.

 

Interpreters for the hearing impaired are available upon request.  Please contact the County Clerk's Office at 402-441-7481 at least 48 hours prior to the meeting if this accommodation is required, or if you have any other special communication needs requiring assistance. 

 

Si necesita ayuda con el idioma español, por favor haga arreglos con el secretario del condado de Lancaster en un plazo de dos días antes de la reunión pública.  El número de teléfono del secretario del condado de Lancaster es 402-441-7481.  (If you need Spanish language assistance, please make arrangements with the Lancaster County Clerk within two days of the public meeting.  The phone number for the Lancaster County Clerk is 402-441-7481.)


 

AGENDA

LANCASTER COUNTY BOARD OF EQUALIZATION

COUNTY-CITY BUILDING, ROOM 112

TUESDAY, APRIL 10, 2018

IMMEDIATELY FOLLOWING THE LANCASTER COUNTY

BOARD OF COMMISSIONERS MEETING

 

COMMISSIONERS:  Todd Wiltgen, Chair; Jennifer Brinkman, Vice Chair;

Roma Amundson; Bill Avery; and Deb Schorr

 

Location Announcement of Nebraska Open Meetings Act:  A copy of the Nebraska Open Meetings Act is located on the wall at the rear of the Hearing Room.  Additionally, a copy of all written material to be discussed at today's open meeting is available from the County Clerk's staff at the front of the Hearing Room.  These materials can also be viewed on the County's web site at lancaster.ne.gov. 

 

Those wishing to speak on items specific to today's agenda are asked to do so when the item is called by the County Clerk.  Each speaker is limited to five (5) minutes.  Time limits may be extended or reasonably decreased at the discretion of the County Board Chair.

 

Those wishing to speak on items relating to other County business not on the agenda may speak during the public comment portion of the agenda.  Each speaker is limited to five (5) minutes.  These time limits may be extended or reasonably decreased at the discretion of the County Board Chair.  The public comment period will be limited to one (1) hour.

 

If you are here to participate on an item and need special consideration because of a schedule conflict or some other reason, please let the Clerk know prior to the meeting so we may accommodate your needs.

 

1)     MINUTES:

 

A.       Approval of the minutes of the Board of Equalization meeting held on Tuesday, March 20, 2018.

 

2)     ADDITIONS AND DEDUCTIONS TO THE TAX ASSESSMENT ROLLS:  (See attached additions and deductions).

 

3)     PUBLIC HEARING:

 

A.       Motor Vehicle Tax Exemption Applications (See correlating item 4)

 

Calvary Cemetery

Cornhusker Council Boy Scouts of America

Catholic Social Services

Developmental Services of Nebraska, Inc

The Catholic Bishop of Lincoln

First Evangelical Free Church

Christ Place Church

 

 

4)     ACTION ON MOTOR VEHICLE TAX EXEMPTION APPLICATIONS

 

5)     PUBLIC COMMENT:  Those wishing to speak on items relating to County Board of Equalization business not on the agenda may do so at this time.

 

Per the Lancaster County Board of Commissioners' Guidelines for Public Participation each speaker is limited to five (5) minutes.  Time limits may be extended or reasonably decreased at the discretion of the County Board Chair.  The public comment period is limited to one (1) hour in duration. 

 

6)   ADJOURNMENT

 

This agenda, which is kept continually current, is available for inspection during regular business hours in the office of the Lancaster County Clerk, located at 555 S. 10th Street, Room 108, Lincoln, Nebraska.  Meeting agendas and minutes are also available on the County's web site at lancaster.ne.gov.

 

Interpreters for the hearing impaired are available upon request.  Please contact the County Clerk's Office at 402-441-7481 at least 48 hours prior to the meeting if this accommodation is required, or if you have any other special communication needs requiring assistance. 

 

Si necesita ayuda con el idioma español, por favor haga arreglos con el secretario del condado de Lancaster en un plazo de dos días antes de la reunión pública.  El número de teléfono del secretario del condado de Lancaster es 402-441-7481.  (If you need Spanish language assistance, please make arrangements with the Lancaster County Clerk within two days of the public meeting.  The phone number for the Lancaster County Clerk is 402-441-7481.)