Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners Thursday, November 5, 1998 - 8:00 a.m. County-City Building - Room 113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF NOVEMBER 3, 1998 2 ADDITIONS TO AGENDA 3 8:00am COMMISSIONERS MEETING REPORTS (See Item #14) 4 8:30am COUNTY PENSION FUNDS WITH AMERITAS - Doug Cyr, Deputy County Attorney 5 9:00am CENSUS UPDATE; COMPLETE COUNT PROGRAM PARTICIPATION RESPONSE - Kent Morgan, Assistant Planning Director 6 9:15am EXECUTIVE SESSION: PENDING LITIGATION Sue Eckley, Workers' Compensation and Risk Manager; Doug Cyr, Deputy County Attorney; AND PURCHASE REAL ESTATE 7 9:45am WELLNESS CULTURE AUDIT Sue Eckley, Workers' Compensation and Risk Manager 8 10:00am JUVENILE ACCOUNTABILITY FEDERAL GRANT FUNDS Gary Lacey, Lancaster County Attorney 9 10:15am SPECIAL PERMIT NO. 152, TOWER AT 8301 N. 162ND AMENDMENT OF LIGHTING REQUIREMENTS - Rodger Harris, Building & Safety 10 ACTION ITEMS 11 CONSENT ITEMS a. Safety National Casualty Corporation Termination Stipulation 12 ADMINISTRATIVE OFFICER REPORT a. Monitor for County Board Offices Common Area b. Agenda Items for Tri-County Retreat on Thursday, November 19, 1998 c. Staff Meeting on Tuesday, November 17, 1998 13 PENDING 14 DISCUSSION OF BOARD MEMBER MEETINGS a. Ecological Advisory Committee - Hudkins b. Justice & Law Enforcement Committee - Steinman c. District Energy Corporation - Hudkins 15 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, November 5, 1998 at 1:00 p.m., at the County-City Building, Room 106 - Hudkins b. Community Based Human Services Needs Assessment and Comprehensive Planning - Thursday, November 5, 1998, at 1:00 p.m., at the County-City Building, Room 113 - Campbell, Steinman c. Emergency Services Executive Committee - Thursday, November 5, 1998, at 3:00 p.m., at the County-City Building, Room 113 - Hudkins d. Joint Budget Committee - Friday, November 6, 1998, at 8:00 a.m., at the County-City Building, Mayor's Conference Room - Campbell, Steinman e. Public Building Commission - Tuesday, November 10, 1998, at 9:00 a.m., at the County-City Building, Room 113 - Campbell, Hudkins f. Board of Health - Tuesday, November 10, 1998, at 6:30 p.m., at 3119 "O" Street - Hudkins g. Chamber Agriculture Committee - Thursday, November 12, 1998, at 7:30 a.m., at the Institute of Agriculture & Natural Resources - Hudkins 16 INVITATIONS TO BOARD MEMBERS a. Southwest Business & Civic Association - Thursday, November 5, 1998, 11:30 a.m, at Coaches, 640 West Prospector Court b. Reception for Indian Center Gallery Executive Director, Randall Ross - Friday, November 6, 1998, from 4:00 to 6:00 p.m., at 1100 Military Road c. Capitol City Footprint Association Award Dinner and Banquet - Saturday, November 21, 1998, at 6:30 p.m., at Misty', 6235 Havelock Avenue 17 CORRESPONDENCE TO THE COUNTY BOARD 18 CORRESPONDENCE FROM THE COUNTY BOARD 19 AGENDA ITEMS FOR COUNTY BOARD MEETING OF NOVEMBER 10, 1998 20 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Meeting Room #113 Thursday, November 5, 1998 8 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Larry Hudkins Commissioners Absent: Steve Svoboda Bernie Heier Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF COUNTY BOARD OF COMMISSIONERS MEETING OF NOVEMBER 3, 1998. Minutes were not available. 2 ADDITIONS TO THE AGENDA a. Application for an Amendment and Revisions to National Flood Insurance Program Maps (Exhibit A) MOTION: Campbell moved and Hudkins seconded approval of the addition to the agenda. On call Campbell, Hudkins and Steinman voted aye. Motion carried. ADDITION TO THE AGENDA a. Application for an Amendment and Revisions to National Flood Insurance Program Maps MOTION: Campbell moved and Hudkins seconded to authorize the Chair to execute the application document. On call Campbell, Hudkins and Steinman voted aye. Motion carried. 3 COMMISSIONERS MEETING REPORTS (See Item 12) a. Ecological Advisory Committee - Heier No report was given. b. Justice & Law Enforcement Committee - Steinman Steinman reported the cost of visual technology for the Hall of Justice and Law Enforcement Center is estimated at $210,205 and audio technology at $147,300. These costs may be reduced if the same vendor is awarded both bids. Hudkins reported the furniture cost for the Hall of Justice and Law Enforcement Center is $46,000 over budget, although a $26,000 commission for use of one vendor is anticipated. Hudkins suggested that consideration be given to applying for a technology grant for surveillance camera equipment. Campbell reported that vacation of "H" Street is advocated to increase the number of employee parking spaces. She noted that additional parking issues include: * Retaining delivery access to the jail, if "H" Street is vacated * Allowing fleet vehicles to be taken home at night to free up parking space * Gated parking lots for authorized personnel * Developing a contingency plan for parking, should the east parking lot be eliminated Campbell also noted that deliveries within the Hall of Justice and Law Enforcement Center are problematic, and suggested that the duties of the Records and Information Management staff be expanded to handle those duties. c. District Energy Corporation - Hudkins Hudkins reported the District Energy Corporation is exploring the possibility of providing energy and financial assistance for well field engineering for the Lincoln Children's Museum, at a significant cost savings. Hudkins suggested that the County review the heating system situation at the Airpark Correction Facility for possible District Energy assistance. 4 COUNTY PENSION FUNDS WITH AMERITAS - Doug Cyr, Deputy County Attorney Eagan indicated that the Board had requested the County Attorney's office to research whether 1.2 million dollars in pension funds invested with Ameritas could be transferred to the Public Employees Benefit Service Corporation (PEBSCO). He noted that combining all pension funds under one entity would streamline record keeping and would probably result in a higher return of investment for employees currently invested in the Ameritas plan. Doug Cyr, Deputy County Attorney, reported that the County's records were searched, but the contract with Ameritas could not be located. Ameritas was contacted, but a search of their files did not produce the document either. Cyr suggested that the County demand a payout of all pension funds invested with Ameritas. He noted that Ameritas may seek a withdrawal penalty, although it may not be enforceable without a contract stipulating such. MOTION: Hudkins moved and Campbell seconded to authorize Doug Cyr, Deputy County Attorney, and Kerry Eagan, Chief Administrative Officer, to prepare a letter seeking payout of all pension funds invested with Ameritas, for signature by the County Board Chair. On call Hudkins, Campbell and Steinman voted aye. Motion carried. PENDING LITIGATION - Sue Eckley, Workers'Compensation and Risk Manager; Doug Cyr, Deputy County Attorney Sue Eckley, Workers' Compensation and Risk Manager, reported that Patricia Hutcherson, former Lancaster Manor employee, had agreed to a lump sum settlement in the amount of $4,000 for her workers' compensation claim. NOTE: The Board will take formal action on this item at the Tuesday, November 10th County Board of Commissioners meeting. Doug Cyr, Deputy County Attorney, reported briefly on a tort claim, in the amount of $1,000,000, filed by Steve Johnson for injuries sustained when a garbage dumpster, in which he had sought shelter, was emptied into a garbage truck and compacted. Cyr recommended denial of the claim. NOTE: The Board will take formal action on this item at the Tuesday, November 10th County Board of Commissioners meeting. 5 CENSUS UPDATE; COMPLETE COUNT PROGRAM PARTICIPATION RESPONSE Kent Morgan, Assistant Planning Director Kent Morgan, Assistant Planning Director, reported briefly on preparations for the Census 2000 and the role of the local Complete Count Committee (Exhibit C), a community-based organization that will assist staff in census promotion in rural and urban areas and identification of areas requiring special attention, due to language barriers. Steinman suggested combining promotion of Census 2000 with millennium celebrations. The Board recommended that the Planning Department enlist the assistance of the following for rural areas: * Rural Postal Officials * Shirley Bruhl, Waverly Clerk * Buffy Cornish, Bennet Clerk * Diane Kliest, Malcolm Public Schools Business Manager * Patrick and Patricia Norris, Denton Residents Morgan stated that the County may be asked to contribute $5,000 to $10,000 in funds next fiscal year for the printing of promotional materials. Board consensus to consider the expenditure as a possible Keno Fund project at the Midyear Budget Review. MOTION: Campbell moved and Hudkins seconded to authorize the Chair to execute documents for the Census 2000. On call Campbell, Hudkins and Steinman voted aye. Motion carried. 6 EXECUTIVE SESSION (PURCHASE OF REAL ESTATE) Dennis Banks, Attention Center Director; Jim Hille, Sinclair Hille & Associates Inc. MOTION: Campbell moved and Hudkins seconded to enter Executive Session at 9:20 a.m. for real estate purchase discussion. On call Campbell, Hudkins and Steinman voted aye. Motion carried. MOTION:Campbell moved and Hudkins seconded to exit Executive Session at 10:16 a.m. On call Campbell, Hudkins and Steinman voted aye. Motion carried. 7 WELLNESS CULTURE AUDIT - Sue Eckley, Workers' Compensation and Risk Manager Sue Eckley, Workers' Compensation and Risk Manager, reported briefly on Lancaster County's application for a Well Workplace designation (Exhibit B). She noted that benefits include: * A coordinated health promotion program * Good health habits programs that are extended to families and retirees * Data collection to determine employee high-risk behaviors for targeting of programs * Probable reduction in health care costs and employee absenteeism Eckley noted there may be minor administrative costs associated with distribution of the Employee Wellness Survey, but stated sufficient funds exist in the Wellness Program budget. 8 JUVENILE ACCOUNTABILITY FEDERAL GRANT FUNDS - Gary Lacey, Lancaster County Attorney Gary Lacey, Lancaster County Attorney, reported that the State of Nebraska will receive 2.2 million dollars through the Juvenile Accountability Incentive Block Grant (JAIBC) Program (Exhibits D & E). Funds will be disbursed through the Nebraska Crime Commission, with the State of Nebraska retaining 25% of the funds and local entities receiving 75%. Lacey indicated that Lincoln/Lancaster County will be receiving approximately $300,000 through the grant, with a greater portion of those funds designated for use by the City, in accordance with funding guidelines. He urged joint cooperation between the City Council and County Board in devising a plan for use of those funds, suggesting the new Juvenile Detention Facility and Assessment Center as projects for funding. The Board requested that Kit Boesch, Human Services Administrator, and Lacey attend a Pre-Council Meeting of the City Council and provide an update on the Chinn Planning Inc. report and apprise them of the opportunity for the City and County to access joint funds through the Juvenile Accountability Incentive Block Grant (JAIBC) Program for juvenile justice system programs. The Board also requested Lacey to make a presentation at the January 15th Commons meeting, with a recommendation that a funding proposal be developed by the Justice Council. 9 SPECIAL PERMIT NO. 152, TOWER AT 8301 N 162ND AMENDMENT OF LIGHTING REQUIREMENTS Rodger Harris, Building & Safety; Mike DeKalb, Planning Rodger Harris, Building & Safety, reported that SBA Towers, Inc. has proposed lighting, that meets the technical definition of "strobe lighting", on a 300' tower planned for the Waverly area, that is contradictory to the conditions set forth in Special Permit No. 152. Mike DeKalb, Planning, stated those conditions are imposed to reduce the impact to surrounding neighbors and livestock. Harris indicated that he had visited another tower site, owned by the company in Gretna, which is identical to the one proposed in Waverly. He reported that a white strobe, with a short duration pulse flash, is visible during daylight hours. A red lens is dropped over the light at night, with a flash and pause of 1.5 second duration, giving the appearance of incandescent lighting. Board consensus to reject the lighting proposal. ADDITIONS TO THE AGENDA MOTION: Campbell moved and Hudkins seconded to add a report on the Lincoln Partnership for Economic Development meeting to the agenda. On call Campbell, Hudkins and Steinman voted aye. Motion Carried. ADDITIONS TO THE AGENDA b. Lincoln Partnership for Economic Development - Steinman (Board Member Meetings) Steinman reported that the Workforce Investment Act was discussed and a video of a one-stop delivery workforce center in Wisconsin was viewed. She noted that a foundation had raised money for the facility, which provides the following services: * Child Care * Job Information * Community Careers Center * Assessment Center * Training Scholarships * Training Support * Financial Assistance * Job Matching * Skilled Training * Link to Education 10 CONSENT ITEMS a. Safety National Casualty Corporation Termination Stipulation Steinman indicated that the document had been signed and submitted to Safety National Casualty Corporation, at the request of Sue Eckley, Workers' Compensation and Risk Manager. MOTION: Campbell moved and Hudkins seconded to ratify signature of the Chair on the document and its submission to Safety National Casualty Corporation. On call Campbell, Hudkins and Steinman voted aye. Motion carried. 11 ADMINISTRATIVE OFFICER REPORT a. Computer Monitor for County Board Offices Common Area Steinman reported that County Board secretarial staff had requested that a computer monitor be located in the office common area for monitoring of Board meetings held in the City Council/County Commissioners Hearing Room. Eagan noted that the monitor would probably be more beneficial for City Council staff, although there has not been a formal discussion of the matter with the City Council. Hudkins suggested that a monitor from the City Council/County Commissioners dais could be used to help defray costs. The Board referred the request to the Public Building Commission. b. Agenda Items for Tri-County Retreat on Thursday, November 19, 1998 The following agenda items were identified: * Legislative Issues * District Court Records Migration to the State's "Justice" System * State of Nebraska Health & Human Services Partnership * Tax Policy Discussion * Update on Proposed Regional Airport and Light Rail System between Omaha and Lincoln The Board invited Bob Workman, County Commissioner elect from District 5, to attend the retreat. c. Staff Meeting on Tuesday, November 17, 1998 The meeting was set for 9:30 a.m. in Room 113 of the County-City Building. 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Ecological Advisory Committee - Hudkins b. Justice & Law Enforcement Committee - Steinman c. District Energy Corporation - Hudkins Items a-c were moved forward on the agenda. 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, November 5, 1998 at 1 p.m., at the County-City Building, Room 106 - Hudkins b. Community Based Human Services Needs Assessment and Comprehensive Planning - Thursday, November 5, 1998, at 1 p.m., at the County-City Building, Room 113 - Campbell, Steinman c. Emergency Services Executive Committee - Thursday, November 5, 1998, at 3 p.m., at the County-City Building, Room 113 - Hudkins d. Joint Budget Committee - Friday, November 6, 1998, at 8 a.m., at the County-City Building, Mayor's Conference Room - Campbell, Steinman e. Public Building Commission - Tuesday, November 10, 1998, at 9 a.m, at the County-City Building, Room 113 - Campbell, Hudkins f. Board of Health - Tuesday, November 10, 1998, at 3119 "O" Street - Hudkins g. Chamber Agricultural Committee - Thursday, November 12, 1998, at 7:30 a.m., at the Institute of Agriculture & Natural Resources - Hudkins 14 INVITATIONS TO BOARD MEMBERS a. Southwest Business & Civic Association - Thursday, November 5, 1998, at 11:30 a.m, at Coaches, 640 W Prospector Court b. Reception for Indian Center Gallery Executive Director, Randall Ross - Friday, November 6, 1998, from 4 to 6 p.m., at 1100 Military Road c. Capitol City Footprint Association Award Dinner and Banquet - Saturday, November 21, 1998, at 6:30 p.m., at Misty's, 6235 Havelock Ave 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF NOVEMBER 10, 1998 18 EMERGENCY ITEMS AND OTHER BUSINESS 19 ADJOURNMENT By direction of the Chair, the meeting was adjourned. ______________________ Kandra Hahn Lancaster County Clerk