Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners Thursday, August 6, 1998 - 8:00 a.m. County-City Building - Meeting Room #113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JULY 30, 1998 2 ADDITIONS TO AGENDA 3 8:00am COUNTY BOARD ORIENTATION FOR BERNIE HEIER 4 8:30am HEALTH INSURANCE UPDATE - Bill Kostner, City Risk Manager 5 9:00am FIRE DISTRICT BUDGETS; COUNTY BUDGET Dave Kroeker, Budget & Fiscal Officer 6 9:30am REVIEW OF EMERGENCY SERVICES Cpt. Doug Ahlberg, Interim Emergency Services Director 7 10:15am PROPOSED CONTRACT FOR SERVICES & SITE REVIEW FOR NEW ATTENTION CENTER - Jim Hille, Sinclair Hille 8 10:45am SPEED LIMIT SIGNS IN COUNTY Don Thomas, Lancaster County Engineer 9 ACTION ITEMS a. Reimbursement of Reynolds Davis for Purchase of Radio Transmitter, $264.99 b. Request from Big Red Keno to Move Two (2) Terminals from the Grandstand to the Beer Garden from August 28 to September 7, 1998 10 CONSENT ITEMS 11 ADMINISTRATIVE OFFICER REPORT a. Request from Marilyn Gorhman to Use Jail Crew for Children's Museum b. Planning Commissioner Appointment 12 PENDING 13 DISCUSSION OF BOARD MEMBER MEETINGS a. Ecological Advisory Committee - Campbell 14 SCHEDULE OF BOARD MEMBER MEETINGS a. Technology Committee - Thursday, August 6, 1998, at 12:00 p.m., at the Old Federal Building, Judge Cheuvront's Jury Room - Steinman b. Public Building Committee - Monday, August 10, 1998, at 6:00 p.m., at County-City Building, Room #113 - Campbell, Hudkins c. Public Hearing re: Budget - Tuesday, August 11, 1998, at 7:00 a.m., at the County-City Building, Commissioners Hearing Room - All Commissioners d. Board of Health - Tuesday, August 11, 1998, at 7:30 p.m., at 3119 "O" Street - Hudkins 15 INVITATIONS TO BOARD MEMBERS 16 CORRESPONDENCE TO THE COUNTY BOARD 17 CORRESPONDENCE FROM THE COUNTY BOARD 18 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 11, 1998 19 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Meeting Room #113 Thursday, August 6, 1998 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Larry Hudkins Bernie Heier Commissioners Absent: Steve Svoboda Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF JULY 30, 1998. MOTION: Hudkins moved and Campbell seconded approval of the minutes. Campbell requested that the corrections be made to Item 13b in the minutes. Change Sentence 2 to read: She stated the Planning Department gave an updated report on the land inventory and the homebuilders feel there is not enough lots in an inventory situation even though the number of lots and units have grown. Change Sentence 5 to read: She said the question is whether there needs to be more inventory and how to service the inventory with infrastructure. ROLL CALL: Hudkins, Campbell and Steinman voted aye. Heier abstained from voting. Motion passed. 2 ADDITIONS TO THE AGENDA a. Vacation Request from Dennis Banks, Attention Center Director, for August 5 - 20 b. Request from the Nebraska Association of County Officials (NACO) for Dave Kroeker, Budget & Fiscal Officer, to Serve on a Committee Analyzing the Potential Impact of a Proposed Tax Limitation Constitutional Amendment c. Executive Session - Labor Negotiations d. Community Based Human Services Meeting (Board Member Meetings) e. Lincoln Partnership for Economic Development (Board Member Meetings) f. Letter Concerning Conditions on 84th Street g. Update on Complaints Made at the Board of Equalization Hearings with Regards to Junked Cars h. General Assistance Changes i. Agricultural Society Events Center Location MOTION: Campbell and Hudkins seconded to approve the additions to the agenda. On call Campbell, Hudkins, Heier and Steinman voted aye. Motion carried. 3 COUNTY BOARD ORIENTATION FOR BERNIE HEIER The Board invited Heier to visit informally with members of the County Board and their staff during lunch on September 15th. Board consensus to schedule tours of County facilities and briefings by each of the elected officials and directors after the first of the year. 4 HEALTH INSURANCE UPDATE - Bill Kostner, City Risk Manager; Ron Todd, Personnel Director; Bill Thoreson, Benefits Specialist Bill Kostner, City Risk Manager, reported that representatives of Bryan/LGH and Mutual of Omaha will be meeting later in the day to discuss a number issues, including payment of claims. The City/County Insurance Committee will also be meeting in the afternoon with representatives of Arthur Anderson Consulting, to discuss the Request for Proposals (RFP) results. Kostner stated that he will report on those meetings at the Thursday, August 13th County Board of Commissioners meeting. Kostner reported that informational meetings are scheduled to be held in Meeting Room #113 on: August 31st 2-3 p.m. October 28th 2-3 p.m. December 28th 2-3 p.m. The Board requested Eagan to draft a letter from the County Board that can be sent in response to complaints received from employees with regards to Mutual of Omaha, noting that their letters will be forwarded to the Personnel Department for tracking. ADDITIONS TO THE AGENDA c. Executive Session - Labor Negotiations - Ron Todd, Personnel Director; John Cripe, Compensation Manager MOTION: Hudkins moved and Campbell seconded to enter Executive Session at 8:35 a.m. for the purpose of labor negotiations. On call Hudkins, Campbell, Heier and Steinman voted aye. Motion carried. MOTION: Hudkins moved and Campbell seconded to exit Executive Session at 9:23 a.m. On call Hudkins, Campbell, Heier and Steinman voted aye. Motion carried. 5 FIRE DISTRICT BUDGETS, COUNTY BUDGET - Dave Kroeker, Budget & Fiscal Officer Dave Kroeker, Budget & Fiscal Officer, briefly reviewed Lancaster County Allocation of Levy, FY 98 Tax & Levy Information on Lancaster County Fire Districts and Budget Analysis - FY99 Preliminary Budget for the Bennet, Hallam, Hickman, Highland, Malcolm, Raymond, Southeast, Southwest and Waverly Fire Districts (Exhibit A), noting that the maximum levy allocation that will be available to the Fire Districts is .095 cents. He noted that the Malcolm, Raymond and Southeast Fire Districts will exceed that allocation. In response to a question from Hudkins, Kroeker stated that he has encouraged the fire districts to include their debt service in their budgets. Kroeker suggested that the County Board meet with representatives of the Malcolm, Raymond and Southeast Fire Districts to discuss their budgets. Board consensus to schedule a meeting with those fire districts and boards on Tuesday, August 11th at 9 a.m. in Meeting Room #113. Kroeker also reported that Moody's Standards & Poors had indicated in a phone conversation that LB 1114, which changes limits on property tax levies for governmental subdivisions, could have an impact on the County's bond rating. MOTION: Campbell moved and Hudkins seconded to send a memorandum to the Lancaster Senate Delegation outlining the conversation with Moody's Standards & Poors in which potential problems with the County's bond rating were discussed, due to the effects of LB 1114. On call Campbell, Hudkins, Heier and Steinman voted aye. Motion carried. Kroeker distributed copies of the Lancaster County Agricultural Society Budget (Exhibit B) for the Board's review. Board consensus to also meet with representatives of Agricultural Society on Tuesday, August 11th at 9 a.m. in Meeting Room #113. Kroeker presented a draft of a Notice of Special Hearing to Set Final Tax Request for Lancaster County and Notice of Special Hearing to Set Final Tax Request for the Lancaster County Rural Library (Exhibit C). He projected that figures will be finalized by September 1, once the final property value has been determined. He suggested that the public hearing on the final tax request be scheduled at that time, with adoption the following week. The Board concurred with Kroeker's suggestion. Kroeker distributed copies of a letter received from Juvenile Court Judge Tom Dawson regarding reductions in the Juvenile Court Budget in the categories of attorney fees and boarding home contracts (Exhibit D). Board consensus to review the allocations for those categories at the Mid Year Budget Review. Steinman read a separate letter received from Judge Dawson which detailed the number and type of Juvenile Court filings through June, 1998. Heier requested that clarification of filing codes be provided on future documents. Campbell suggested that copies of Judge Dawson's letter and minutes of the meeting held with the Juvenile Court Judges be made available at the Juvenile Justice Comprehensive Plan Policy meeting scheduled with Karen Chinn, Chinn Planning, Inc., on August 26th. Kroeker also distributed a handout of the Lancaster County 1998-99 Proposed Budget; Lancaster County FY99 Proposed Budget Total Expenditure Allocation; Lancaster County FY99 Proposed Budget Allocation of Restricted Revenues & Inheritance Tax and Lancaster County FY99 Proposed Receipts & Expenditures for Judicial/Public Safety, General Government, Human Services and Public Works (Exhibit E). 6 REVIEW OF EMERGENCY SERVICES - Police Captain Doug Ahlberg, Interim Emergency Services Director; Larry Bare, City Finance Director; Reynolds Davis, County Storm Spotters Brief discussion took place on formation of an Executive Committee to review the operation, organization and staffing of Emergency Services and make recommendations to the County Board, City Council and the Mayor of Lincoln. Executive Committee membership will be composed of representatives of the following: Lincoln Police Department Lincoln Fire Department 911 Center Public Works City Council/City Administration City Attorney County Sheriff County Engineering Department Mutual Aid County Attorney County Board Ham Radio Operator Volunteers/Storm Spotters Emergency Services Advisory Committee The Board requested that a representative of the Nebraska Emergency Management Agency (NEMA) serve in an ex-officio capacity on the Executive Committee and that Police Captain Doug Ahlberg, Interim Emergency Services Director, serve as facilitator. Representatives of the following were also requested to serve in an advisory capacity: Lincoln Electric System (LES) Natural Resources District (NRD) Nebraska State Patrol Lincoln/Lancaster County Health Department Building & Safety Department Parks & Recreation Department Citizens Information Center Lincoln Area Agency on Aging Community Mental Health Center Rural/Metro Medical Services American Red Cross Salvation Army Social Services/United Way (Volunteer Coordinators) National Guard National Weather Services Emergency Preparedness Committee Lincoln Airport Authority Lincoln Area Hospitals The Board also requested that individuals who have expressed interest in serving or providing assistance to the committee be placed on the distribution list for meeting notices, agendas and minutes. Police Captain Doug Ahlberg, Interim Emergency Services Director, noted that he will also be meeting with the groups that those individuals represent to seek their collective input, which he will in turn relay to the Executive Committee. The Board requested Eagan to send a letter from the Board to the aforementioned parties initiating formation of the Executive Committee. Campbell noted that Rural/Metro Medical Services has indicated interest in making a proposal to privatize 911/Emergency Services. Larry Bare, City Finance Director, stated that the City of Lincoln would oppose any efforts to relinquish control of City Emergency Services resources to a private entity. Eagan noted that State and Federal laws may prohibit privatization of those services. ACTION ITEMS a. Reimbursement of Reynolds Davis, County Storm Spotters, for Purchase of Radio Transmitter, $264.99 MOTION: Hudkins moved and Campbell seconded approval. On call Hudkins, Campbell, Heier and Steinman voted aye. Motion carried. 7 PROPOSED CONTRACT FOR SERVICES & SITE REVIEW FOR NEW ATTENTION CENTER - Jim Hille, Sinclair Hille & Associates Inc.; Dennis Banks, Attention Center; Diane Staab, Deputy County Attorney Site Selection Jim Hille, Sinclair Hille & Associates Inc., reported that a letter was mailed on June 1st to prospective realtors indicating that the County Board was considering construction of a new Juvenile Detention Facility and acquisition of a track of land, at least 15 acres in size, for location of the facility (Exhibits F & G). He reported that two parties had responded to the letter, suggesting the following sites: 26 acres on W Rokeby Road 98 acres on NW 12th Street Hille noted that distance from Lincoln is a key issue with regards to the W Rokeby Road site and cost is a prohibitive factor for acquisition of the NW 12th Street site. In response to a question from Heier, Hille stated that the majority of youth that will be housed in the facility are either pre-adjudicated or will be serving out fines. He noted that location in close proximity to Lincoln is desired for easy accessibility to the courts, legal counsel, law enforcement, families, volunteers and community services. Hille indicated that consideration is also being given to the holding of Juvenile Court arraignments and establishment of an Assessment Center within the facility. Hille recommended that the Board request the Public Works Department to assess the feasibility of utility services for the initial site option, 25 acres owned by Lincoln Public Schools in the Yankee Hill region. Hille suggested that he be allowed to request, on behalf of the County Board, the Public Works Department to make a cost determination for a potential assessment district for providing sewers to the Lincoln Public Schools' site, as part of the evaluation process. MOTION: Hudkins moved and Heier seconded to authorize Jim Hille, Sinclair Hille & Associates Inc., to make that request of the Public Works Department, on behalf of the County Board, and to authorize Kerry Eagan, Chief Administrative Officer, to draft a letter of accompaniment from the County Board, if required. On call Hudkins, Heier, Campbell and Steinman voted aye. Motion carried. Campbell suggested that if the site is deemed feasible following the assessment of the sewer situation, the Yankee Hill Neighborhood Association should be apprised of the possible location of the Attention Center on that site. Eagan noted that the water and sewage system in the Yankee Hill area has been problematic and suggested that the Yankee Hill Neighborhood Association may be willing to assist in finding a solution that is beneficial to everyone. Architectural/Engineering Contract Hille briefly reported on contract negotiations to proceed with Phase III of the Juvenile Justice System Three Phase Needs Assessment Study (Exhibit F). He noted that responsibility for specialty consultants is included in the basic services contract. Hille recommended the selection of Farris Engineering, Inc. of Omaha, as project engineer, due to their expertise in construction of correctional facilities. In response to a question from Hudkins, Hille noted that engineering costs for correctional work are traditionally higher, due to liability issues. Hille noted that discussions have been based on the assumption that the Phase II - Operational & Architectural Program is the basis of the scope of the work and establishes a maximum budget for the project and that the secure detention and staff-secure facilities are to be co-located on one site. Dennis Banks, Attention Center Director, stated that location of the secure detention and staff-secure facilities on one campus would create efficiencies in operation and staffing and would provide greater adaptability for the future needs. Campbell stated that the possibility of renovating the existing facility to serve as a staff-secure facility was included in recent discussions and further clarification of the budget is needed by Dave Kroeker, Budget & Fiscal Officer, before the Board can offer direction on how to proceed. Steinman noted that a decision has not yet been made on whether or not to contract out for the administration of the staff-secure facility, which is also a cost consideration. Board consensus to schedule a work session on September 15th, from 9 to 11 a.m. with Hille, Banks and Kroeker to review Phase II costs and clarify the budget. Hille proposed selection of Greg Pettibone, Property Management, to represent the interests of the Attention Center, provide daily on-site representation and to serve as the "Owner's Project Manager" through the process. He noted this will require a re-allocation of Pettibone's time, which is an additional cost consideration. 8 SPEED LIMIT SIGNS IN THE COUNTY - Don Thomas, Lancaster County Engineer Don Thomas, Lancaster County Engineer, appeared, at the Board's request, to provide further clarification on proposed removal of eight and installation of forty additional "55 Mile Per Hour" speed limit signs at locations within the County (19981770). Thomas explained that the State Legislature passed legislation in 1996 creating elevated speed limits on non-state highways. In response to that legislation, the County established a policy that requires posting of "55 Mile Per Hour" speed limit signs on county roads where legal speed resumes, such as leaving a village, and where traffic enters a county road from a state highway. In response to a question from Hudkins, Thomas stated leaving the eight signs proposed for removal in place would not be in compliance with County policy and could be a liability concern. Thomas noted that the State's policy on speed limit signs and state route markers requires placement at four to seven mile intervals. He indicated that motorists turning off of a state highway should continue to travel at 55 mph until a different posted limit is indicated. Hudkins inquired whether the County will still be in compliance with that policy if the County proceeds with removal of the eight speed limits signs as proposed by the Engineering Department. Thomas stated no, that removal of the signage on North 14th Street would exceed the State's policy. He suggested that the County may wish to expand its policy to include an interval requirement. The Board requested Thomas to reassess the following locations and report to the Board at the Tuesday, August 11th County Board of Commissioners meeting: North 14th Street north of McKelvie Road for northbound traffic North 14th Street south of McKelvie Road for southbound traffic North 14th Street north of Alvo Road for northbound traffic North 14th Street south of Alvo Road for southbound traffic 9 ACTION ITEMS a. Reimbursement of Reynolds Davis, County Storm Spotters, for Purchase of Radio Transmitter, $264.99 Item moved forward on the agenda. b. Request from Big Red Keno to Move Two (2) Terminals at the State Fairgrounds from the Grandstand to the Beer Garden from August 28 to September 7, 1998 MOTION: Heier moved and Hudkins seconded approval. On call Heier, Hudkins, Campbell and Steinman voted aye. Motion carried. 10 ADMINISTRATIVE OFFICER REPORT a. Request from Marilyn Gorhman, Lincoln Children's Museum Executive Director, to Use Jail Crew for the Children's Museum Eagan reported that the County Attorney is reviewing the request. b. Planning Commission Appointment Board consensus to forward Gary Krieser's name for consideration. ADDITIONS TO THE AGENDA a. Vacation Request from Dennis Banks, Attention Center Director, for August 5 - 20 MOTION: Hudkins moved and Campbell seconded approval. On call Hudkins, Campbell, Heier and Steinman voted aye. Motion carried. b. Request from the Nebraska Association of County Officials (NACO) for Dave Kroeker, Budget & Fiscal Officer, to Serve on the Tax Limitation Constitutional Amendment Budget Committee Brief discussion took place on the request from Nebraska Association of County Officials (NACO) for Dave Kroeker, Budget & Fiscal Officer, to serve on the Tax Limitation Constitutional Amendment Budget Committee, with Board consensus to authorize Kroeker to provide information to the Committee with regards to the impact of the proposed constitutional amendment on Lancaster County, rather than serve in an official capacity (Exhibit H). Hudkins reported that the Nebraska Association of County Officials (NACO) Board of Directors approved a resolution in opposition to the proposed tax limitation constitutional amendment and approved NACO's participation in and a $10,000 contribution, received through dues funds, to the "Nebraskans for the Good Life" coalition which was formed to oppose the amendment (Exhibit I). f. Letter Concerning Conditions on 84th Street The Board requested that a letter from June Simpson, citizen, regarding conditions on 84th Street be referred to the Public Works Department for a response. g. Update on Complaints Made at the Board of Equalization Hearings with Regards to Junked Cars Campbell reported that the City of Lincoln has sent a 30 day clean-up notice to the owner of property on Euclid Street and will follow-up on a report of junked cars stored at a Harwood Street address in response to complaints noted at the Board of Equalization Hearings. Campbell also reported that Urban Development has closed their file on property located at 1850 Harwood Street. h. General Assistance Changes Campbell reported that the August meeting of the General Assistance Monitoring Committee was re-scheduled for September 15th. She noted that General Assistance changes will be discussed at that time. 11 DISCUSSION OF BOARD MEMBER MEETINGS a. Ecological Advisory Committee - Campbell Campbell reported that David Sands, Audubon Nebraska Executive Director, presented information on plans by the Audubon Nebraska to develop a prairie education and research center on the O'Brien Ranch property near Denton, Nebraska. Campbell also reported that a preliminary report on the Wilderness Park Ecological Study report was received, noting that four rare species of birds were reported to be nesting in the park. b. Community Based Human Services Meeting - Steinman Steinman reported that Executive Committee membership, scope of services and a time line for the Steering Committee were discussed. c. Lincoln Partnership for Economic Development - Steinman Steinman reported that items of discussion included: City Budget City Libraries South 70th Street Project Internet Website for Lincoln Jobs 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Technology Committee - Thursday, August 6, 1998, at 12 p.m., at the Old Federal Building, Judge Cheuvront's Jury Room - Steinman b. Public Building Committee - Monday, August 10, 1998, at 6 p.m., at the County-City Building, Room #113 - Campbell, Hudkins c. Public Hearing Regarding the Budget - Tuesday, August 11, 1998, at 7 p.m., at the County-City Building, Commissioners Hearing Room - All Commissioners d. Board of Health - Tuesday, August 11, 1998, at 7:30 p.m., at 3119 "O" Street - Hudkins 13 INVITATIONS TO BOARD MEMBERS 14 CORRESPONDENCE TO THE COUNTY BOARD 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 11, 1998 17 EMERGENCY ITEMS AND OTHER BUSINESS 18 ADJOURNMENT By direction of the Chair, the meeting was adjourned. ______________________ Kandra Hahn Lancaster County Clerk