Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners Thursday, July 30, 1998 - 8:00 A.m. County-city Building - Meeting Room #113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JULY 23, 1998 2 ADDITIONS TO AGENDA 3 8:00am COMMISSIONER MEETING REPORTS 4 8:30am HEALTH INSURANCE UPDATE - Bill Kostner, City Risk Manager 5 9:00am VETERANS SERVICES QUARTERLY REPORT Gary Chalupa, Veterans Services Officer 6 9:15am COUNTY EXTENSION COMPUTERS Gary Bergman, County Extension 7 9:30am LINCOLN DOWNTOWN SENIOR CENTER - Reba Schafer, Lincoln Area Agency on Aging Director; Don Killeen, County Property Manager 8 9:45am EXECUTIVE SESSION (PERSONNEL MATTER) 9 ACTION ITEMS a. Appointment of Two County Representatives to the Vision Plan Services RFP Committee b. Purchase of FAX Machine for County Board ($1,600) c. Interior Design Services by All Makes Office Equipment for Reconfiguration of County Motor Vehicles ($1,430) d. Request from U.S. Postal Service to Place a Directional Sign for Walton Post Office on NE & NW Corners of 112th Street and "A" Street e. County Board Representative for NACO's Health & Human Services Committee f. Response to FEMA's Request for Information Regarding 5-year Map Update for Flood Insurance Maps 10 CONSENT ITEMS a. Vacation Request from Dave Kroeker for Monday, August 3, 1998 11 ADMINISTRATIVE OFFICER REPORT a. Reappointment of Kathy Campbell to Public Building Commission b. Letter to Michael Carpenter from George W. Neubert, Director of Sheldon Memorial Art Gallery & Sculpture Garden re: Hotel Tax 12 PENDING 13 DISCUSSION OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Campbell b. Growth at the Fringe - Campbell c. Chamber Agricultural Committee - Hudkins d. Visitors Promotion Committee - Steinman e. Information Services Policy Committee - Steinman f. Attention Center Advisory Board - Steinman 14 SCHEDULE OF BOARD MEMBER MEETINGS a. Chamber Agricultural Committee - Thursday, July 30, 1998, at 12:00 p.m., at State Fair Park, Beef Pit Hudkins b. Master Plan Steering Committee - Thursday, July 30, 1998, at 1:00 p.m., at County-City Building, Room #106 Hudkins c. Ecological Advisory Committee - Tuesday, August 4, 1998, at 7:00 a.m., at the County-City Building, Room #106 - ? d. Justice Operations - Wednesday, August 5, 1998, at 12:00 p.m., at the County-City Building, Room #106 Campbell 15 INVITATIONS TO BOARD MEMBERS 16 CORRESPONDENCE TO THE COUNTY BOARD a. Letter from State Department of Roads re: Widening of Highway 34 (from 8th Street to Eagle) 17 CORRESPONDENCE FROM THE COUNTY BOARD 18 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 4, 1998 a. Appointment of Andrew Strotman, Peter Katt and Sean Brennan to Indigent Defense Advisory Committee 19 EMERGENCY ITEMS AND OTHER BUSINESS
STAFF MEETING MINUTES Lancaster County Board Of Commissioners County-City Building Meeting Room #113 Thursday, July 30, 1998 - 8:00 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Steve Svoboda Darlene Tussing Commissioners Absent: Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Melissa Koci, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF JULY 23, 1998 Steinman requested that the following correction be made on page 14 of the minutes: * Steinman reported juveniles who have been adjudicated in Juvenile Court are not being accepted by the State, similar to what is occurring with Mental Health patients at the Crisis Center. MOTION: Campbell moved and Tussing seconded approval of the minutes with the change. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. 2 ADDITIONS TO THE AGENDA a. Meeting with Chinn Planning b. Mike Thurber in Kansas c. Microcomputer Request from County Attorney d. Card for Colleen Seng e. Item Regarding Commissioner Tussing f. Bernie Heier's First Staff Meeting MOTION: Campbell moved and Tussing seconded approval of the additions to the agenda. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 3 COMMISSIONER MEETING REPORTS 13 DISCUSSION OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Campbell Campbell indicated she did not attend the meeting due to Property Valuation Protest hearings. b. Growth at the Fringe - Campbell Campbell indicated the committee received a report from Public Works on sewer and water and what is in the capital improvements plan for projects. She stated the Planning Department gave an updated report on the land inventory and the homebuilders feel there is not enough lots in an inventory situation even though the number of lots and units have grown. Campbell indicated the concern is that the builders buy and retain the lots so the lots are not in an open inventory. Campbell stated the homebuilders are going to bring in some of the numbers that they had looked at over a period of years to the next meeting. She said the question is whether there needs to be more inventory and how to service the inventory with infrastructure. c. Chamber Agricultural Committee - Hudkins Hudkins was absent. d. Visitors Promotion Committee - Steinman Steinman reported the committee discussed the financial statement and noted all the bills have been paid. Steinman indicated the Visitors Bureau at the Lincoln Station is currently renting their space for $350 and the Lincoln Station will keep the rent at the same rate as long as the Visitors Bureau signs a 5-year lease, with review for future years at raising the rent. Steinman also said the committee discussed the Watchtower Group (Jehovah's Witnesses) and noted that in the past the VPC has paid for a portion of the groups expenses at the Bob Devaney and then the other money is used for religious purposes. Campbell asked about the Star City Festival Parade Board and whether it would go under the Convention & Visitors Bureau. She stated Michael Carpenter, who sits on the Festival Parade Board said it would not. e. Information Services Policy Committee - Steinman Steinman reported she did not attend the meeting because she had an Official's meeting on transportation. f. Attention Center Advisory Board - Steinman Steinman indicated Dennis Banks gave a report on what has been happening at the Attention Center indicating the daily low in April was 43 and the Attention Center is at capacity at 40. Steinman noted Banks discussed the contingency plans for overcrowding and one of the contingency plans that he has is for kids who are charged in adult court for serious felonies, that the County should not discard putting them in the adult jail. Steinman said the County Board will not go that way and he needs to consider other options. Steinman also reported Banks visited the new Wayne facility in Madison and indicated there are some problems with the facility with regards to the beds and them causing suicide risks. Also, the lavatories are porcelain with some configuration that would allow kids to possibly hang themselves. Campbell indicated the Board needs to visit Douglas County to tour their facility. g. Region V - Tussing Tussing reported the short term residential provider in Hastings will be closing on October 1 and Region V has to provide 10 beds. Two of the beds will go to St. Monica's for Women and the other 8 have to be contracted. Tussing indicated the committee made the decision to go with a Lincoln General proposal as opposed to Houses of Hope and Centerpoint. The reason is because there wouldn't be startup costs and they liked the configuration that it was all at one central location; however, the committee found out there will be startup costs and the State will not pay for additional items because Lincoln General wants to be sure of the payment. Tussing stated as of the end of August, agencies will not have money to pay the payroll, but if a letter of intent is drawn up they should be able to pay anyway, even though there are stipulations in LB1354 that says they have to give a report to the Legislature as to when they are closing down any facility. 4 HEALTH INSURANCE UPDATE - Bill Kostner, City Risk Manager Bill Kostner, City Risk Manager, appeared and reported Mutual of Omaha and Bryan LGH spoke at the Pre-Council before the City Council on Monday regarding the health insurance. Tussing asked if the City Council clarified the issues regarding the bids on the clinic and the bill paying the County Board were concerned about. Kostner indicated it was not clear to him what the final facts were regarding those two issues. Kostner reported both entities were meeting today and agreed that they would keep him posted as to any results. Kostner also reported he met with the State of Nebraska and University of Nebraska who indicated the City and County have done a very good job at informing employees about the changes. He said the State of Nebraska currently has a 2-year contract with Mutual of Omaha as their HMO. Bill Thoreson appeared and stated August 6 will be the first deduction for medical insurance. Kostner stated he would meet with the Board after he meets with Mutual of Omaha and Bryan LGH to keep them updated on any new information. 2 ADDITIONS TO THE AGENDA a. Meeting with Chinn Planning Eagan indicated the meeting with Chinn Planning has been set for August 26, 1998 from 5:00 p.m. to 7:00 p.m. b. Mike Thurber in Kansas MOTION: Campbell moved and Tussing seconded approval of Mike Thurber's absence. On call Svoboda, Tussing, Campbell and Steinman voted aye. Motion carried. c. Microcomputer Request from County Attorney Eagan indicated he would speak with Gary Lacey to find out why he needs three 17" monitors and a mouse. d. Card for Colleen Seng Campbell stated a card needs to be sent to Colleen Seng because she fell and broke her ankle. f. Bernie Heier's First Staff Meeting Campbell suggested to allow some time for the County Commissioners, Dave Kroeker, Cathy Marsh and Cori Zavodny to spend a few minutes talking about themselves. The Board agreed to meet with Bernie at 8:00 a.m. next Thursday before the County Board staff meeting. 9 ACTION ITEM a. Appointment of Two County Representatives to the Vision Plan Services RFP Committee Eagan indicated the Board needs a selection committee to evaluate the vision proposal. MOTION: Tussing moved and Campbell seconded to appoint Dave Kroeker and Sue Eckley to the Vision Plan Services RFP Committee. On call Svoboda, Tussing, Campbell and Steinman voted aye. Motion carried. 5 VETERANS SERVICES QUARTERLY AND ANNUAL REPORT - Gary Chalupa, Veterans Services Officer Gary Chalupa, Veterans Services Officer, appeared and submitted documentation regarding the Veterans Services Quarterly and Annual Report (Exhibits A & B). Chalupa reported the monthly numbers of benefits from the Veterans Administration have increased $1,900,000 over the last year because more people are being found. He stated his office has found 30 people that previously were not using the Veterans Administration. Campbell asked Bergman if he has been working with veterans with regards to the Veterans Hospital. Bergman indicated the patient census is down and the hospital is planning on closing the in-patient care, but the outpatient will stay. Bergman said he hopes to turn the 3rd and 4th floor of the hospital into a Veterans Home. He also indicated the numbers for CVA are down as far as expenditures for the County Veterans Aid Fund. Kroeker reported there is not a tax requested in the budget for next year for the Veterans' Service Center. Campbell asked about the grave markers. Chalupa indicated he has gone through a lot more grave markers and is ordering them at least once a quarter. Steinman asked Chalupa to update the Board on the cost of a grave marker. Chalupa indicated the Veterans' Center has not yet had to pay for a grave marker, but when a grave marker will be set, it will be through Wyuka at Soldier Circle and the cost is around $110 for a granite marker. 10 CONSENT ITEM a. Vacation Request from Dave Kroeker for Monday, August 3, 1998 MOTION: Tussing moved and Campbell seconded approval of the consent item. On call Svoboda, Campbell, Tussing and Steinman voted aye. Motion carried. 6 COUNTY EXTENSION COMPUTERS - Gary Bergman, County Extension Gary Bergman, County Extension, appeared and discussed documentation regarding office meetings and their purpose, accomplishments and philosophy as submitted (Exhibit C). Campbell asked about the County Extension's microcomputer request. Ken Kuszak, Information Services, appeared and asked Bergman what his plans are for the five computers. Bergman indicated the computers will be for upgrades and to replace old computers. Kuszak asked Bergman if he knew which five would be surplused. Bergman could not answer and stated some of the computers have been purchased because of interlocal agreements and funds provided for the personnel. Kuszak asked if the five computers would go back to the State. Bergman indicated they will stay in his office or be surplused, but he wasn't for sure. He stated he has two interns who will be working this summer that need computers, two who are working with the University on a summer project and another two at Americorp. MOTION: Campbell moved and Tussing seconded to proceed with the request from the County Extension and ask that if any extra computers are not attached to an agency that they come back to the County and to plan for the future. On call Svoboda, Tussing, Campbell and Steinman voted aye. Motion carried. 7 LINCOLN DOWNTOWN SENIOR CENTER - Reba Schafer, Lincoln Area Agency on Aging Director; Don Killeen, County Property Manager Dave Kroeker indicated the Lincoln Downtown Senior Center has $20,000 from the County and $20,000 from the City for the purchase of skywalk access and for the year 2000 and 2001 they have budgeted $72,500 apiece for a skywalk connector. Kroeker indicated in the past year's budget they have $18,800 apiece. He asked Don Killeen, County Property Manager, to explain the acoustical wall treatment for $12,400 apiece. Don Killeen, Public Building Commission, appeared and indicated the items in the current budget is on the front facade of the Senior Center and to clean up the front of the building, replace the windows and take out old signs. Killeen also indicated they want to put in a movable wall partition in the big meeting room. Kroeker asked if the estimated cost of half of $37,600 from the County was adequate. Killeen agreed and also reported the Urban Development Department tried to move forward with the skywalk this past year, but the Building & Safety Department identified some problems with one of the buildings. MOTION: Campbell moved and Tussing seconded to keep the amount that was budgeted in the capital improvement for the Downtown Senior Center until it is needed. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 9 ACTION ITEMS b. Purchase of Fax Machine for County Board ($1,600) Eagan indicated the County Commissioner's fax machine needs a new drum and the machine has been repaired twice. MOTION: Tussing moved and Campbell seconded approval of the purchase of a Fax Machine for the County Board with the condition that Eagan work on funding the service. On call Svoboda, Tussing, Campbell and Steinman voted aye. Motion carried. c. Interior Design Services by All Makes Office Equipment for Reconfiguration of County Motor Vehicles ($1,430) Eagan indicated this item was already approved for the remodel and All Makes needs a signature for the reconfiguration services. MOTION: Tussing moved and Campbell seconded to authorize the Chair to sign for the interior design services. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. d. Request from U.S. Postal Service to Place a Directional Sign for Walton Post Office on NE & NW Corners of 112th Street and "A" Street MOTION: Tussing moved and Campbell seconded approval of the request from the U.S. Postal Service to place a directional sign for the Walton Post Office on the NE & NW corners of 112th Street and "A" Street. Campbell asked if Don Thomas, County Engineer, needed to review the request. Eagan indicated the County Engineer had some concerns with regards to the intersection. Eagan suggested to the County Board to respond to the letter from the Post Office and ask them to provide any information the County Engineer had requested. MOTION: Tussing moved and Campbell seconded to modify the motion and request that the U.S. Postal Service provide any information the County Engineer has requested regarding the intersection. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. e. County Board Representative for NACO's Health & Human Services Committee Steinman indicated the Board needs to wait until it is determined who will be on the Region V Board. Tussing reported the next meeting will be the first Thursday in September. f. Response to FEMA's Request for Information Regarding 5-year Map Update for Flood Insurance Maps MOTION: Tussing moved and Campbell seconded to ratify the response to FEMA's request for information regarding 5-year map update for flood insurance maps. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 11 ADMINISTRATIVE OFFICER REPORT a. Reappointment of Kathy Campbell to Public Building Commission MOTION: Tussing moved and Svoboda seconded to reappoint Kathy Campbell to the Public Building Commission. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. b. Letter to Michael Carpenter from George W. Neubert, Director of Sheldon Memorial Art Gallery & Sculpture Garden Steinman indicated George Neubert read the Omaha World Herald regarding the Douglas County Board's recent distribution of hotel/motel tax revenue. Eagan stated the extra money is for capital improvements and the money went to the Symphony Hall, which Lincoln does not have. He indicated he would speak with Michael Carpenter and tell him the County Board is not interested in a hotel/motel tax. Campbell indicated to ask the Visitors & Promotions Committee, enlight of Mr. Neubert's question and the article from the World Herald, to look into the Legislation and give the County Board some advice because the last time the issue arose the lodging people were not in favor of it. 8 EXECUTIVE SESSION (PERSONNEL MATTER) MOTION: Tussing moved and Campbell seconded to enter into Executive Session at 10:03 a.m. for discussion of a personnel matter. On call Svoboda, Campbell, Tussing and Steinman voted aye. Motion carried. MOTION: Tussing moved and Campbell seconded to exit Executive Session at 10:44 a.m. On call Campbell, Svoboda, Tussing and Steinman voted aye. Motion carried. 19 EMERGENCY ITEMS AND OTHER BUSINESS Steinman indicated a statement would like to be given on behalf of the Lancaster County Board regarding the resignations of Les Myers and Carol Witfoth. "The Board has monitored Emergency Services over a long period of time and as a result of our review, we have determined there were serious problems with the leadership of Emergency Services. The County Board lost confidence in the ability of the Director and the Deputy Director to lead this agency effectively and therefore we ask for their resignations. In agreement with the City of Lincoln, Julie Ryder, Director of Emergency Communications, assumed responsibility for Emergency Services when the resignations became effective. At the County Board meeting on Tuesday, August 4, 1998, the Board will formally appoint Captain Doug Ahlberg of the Lincoln Police Department pursuant to an agreement with the City as interim director of Emergency Services. The County Board will convene a committee to look at the long-term structure and operations of Emergency Services." MOTION: Tussing moved and Campbell seconded to accept the resignation of Les Myers and ratify the letter of acceptance with one month's severance or 160 hours and the County share of three months of health and dental premiums beginning August 1, 1998. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. Eagan indicated Carol Witfoth is of retirement age and if she chooses to exercise her retirement rights it would be implicit in the motion that she would be entitled to any benefits. MOTION: Tussing moved and Svoboda seconded to accept the resignation of Carol Witfoth and ratify the letter of acceptance with the understanding that she may exercise her county retirement rights. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. 2 ADDITION TO THE AGENDA e. Item Regarding Commissioner Tussing Campbell indicated the County Management Team gave a gift to Darlene Tussing to buy something for herself. 14 SCHEDULE OF BOARD MEMBER MEETINGS a. Chamber Agricultural Committee - Thursday, July 30, 1998, at 12:00 p.m., at State Fair Park, Beef Pit - Hudkins b. Master Plan Steering Committee - Thursday, July 30, 1998, at 1:00 p.m., at the County-City Building, Room #106 - Hudkins c. Ecological Advisory Committee - Tuesday, August 4, 1998, at 7:00 a.m., at the County-City Building, Room #106 - ? d. Justice Operations - Wednesday, August 5, 1998, at 12:00 p.m., at the County-City Building, Room #106 - Campbell 15 INVITATIONS TO BOARD MEMBERS 16 CORRESPONDENCE TO THE COUNTY BOARD a. Letter from State Department of Roads re: Widening of Highway 34 (from 8th Street to Eagle) 17 CORRESPONDENCE FROM THE COUNTY BOARD 18 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 4,1998 a. Appointment of Andrew Strotman, Peter Katt and Sean Brennan to Indigent Defense Advisory Committee 20 ADJOURNMENT MOTION: Tussing moved and Campbell seconded to adjourn the meeting. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. Kandra Hahn Lancaster County Clerk