Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board of Commissioners Thursday, July 2, 1998 - 8:00 a.m. County-City Building - Meeting Room #113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JUNE 25, 1998 AND MEETING WITH CHINN PLANNING ON JUNE 11, 1998 2 ADDITIONS TO AGENDA 3 8:00am COMMISSIONER MEETING REPORTS - See Item #11 4 8:30am BUDGET WORKING SESSION Dave Kroeker, Budget & Fiscal Officer 5 9:00am INSURANCE BROKER RFP Sue Eckley, Workers' Compensation & Risk Manager; Vince Mejer, Purchasing Director; Doug Cyr, Deputy County Attorney 6 9:15am PENDING LITIGATION; SALE OF REAL PROPERTY Doug Cyr, Deputy County Attorney; Diane Staab, Deputy County Attorney 7 ACTION ITEMS a. Purchase of New Hard Drives for Premise, C#98wlaw, for $4,410.14 from the County and $1,102.54 from the City (total $5,512.68) from the 1998 Microcomputer Fund b. Microcomputer Request from County Attorney, C#98171, for $3,827 from Microcomputer Fund for a Laptop 8 CONSENT ITEMS 9 ADMINISTRATIVE OFFICER REPORT a. Pre-Paid Legal Services for Employees b. Equipment Purchased by Cedars Youth Services for Staff Secure Facility c. Additional Funds in PEBSCO Retirement Plan d. Meeting with Hanna:Keelan Re: Human Services Needs Assessment Executive Committee 10 PENDING 11 DISCUSSION OF BOARD MEMBER MEETINGS a. Chamber Agricultural Committee - Hudkins b. Security Subcommittee - Steinman 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, July 2, 1998, at 1:00 p.m., at the County-City Building, Room #106 Hudkins b. Ecological Advisory Committee - Tuesday, July 7, 1998, at 7:00 a.m., at the County-City Building, Room #106 Tussing c. City-County Common Budget Hearings - Thursday, July 9, 1998, at 12:15 p.m., at the County-City Building, Room #113 - All Commissioners d. Parks & Recreation Advisory Committee - Thursday, July 9, 1998, at 4:00 p.m., at the County-City Building, Commissioners Hearing Room - Tussing 13 INVITATIONS TO BOARD MEMBERS 14 CORRESPONDENCE TO THE COUNTY BOARD a. Letter from Public Facilities Re: Privatized Development and Financing of Detention Facilities 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 7, 1998 17 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Meeting Room #113 Thursday, July 2, 1998 8:00 a.m. Commissioners Present: Linda Steinman, Chair Larry Hudkins Darlene Tussing Steve Svoboda Commissioners Absent: Kathy Campbell Others Present: Kerry Eagan, Chief Administrative Officer Dave Kroeker, Budget & Fiscal Officer Melissa Koci, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF JUNE 25, 1998 AND CHINN PLANNING MEETING OF JUNE 11, 1998. MOTION: Hudkins moved and Tussing seconded approval of the minutes of the County Board of Commissioners meeting of June 25, 1998 and Chinn Planning meeting of June 11, 1998. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. 2 ADDITIONS TO THE AGENDA There were no additions to the agenda. 3 COMMISSIONERS MEETING REPORTS (See Item 11) a. Chamber Agricultural Committee - Hudkins Hudkins did not attend the Chamber Agricultural Committee meeting due to a timing conflict. b. Security Committee - Steinman Hudkins asked who attended the meeting. Steinman indicated Karen Flowers, District Court; Laurie Yardley, County Court; and Les Grunke, Juvenile Court were the representatives that attended the meeting. Steinman stated the layouts for all the floors were brought to the meeting and it was decided how the committee will deal with policies relating to security. She said eventually the committee will be divided into two sub subcommittees. One of the committees will look at visitors to the building, visitors to specific offices and deliveries to the building and the other subcommittee would look at after hours issues. Steinman also said the committee discussed who will have to enter the magnetic monitoring system. She said every employee and every visitor to the building except for law enforcement and people who will be parking under the building will have to use the magnetic monitoring system. Hudkins asked if the judges were included. Steinman indicated the judges will be parking underneath the building. c. Region V - Tussing Tussing indicated the committee discussed the behavioral health design update which has been causing a time delay for the bidding as well as putting in authorization. Tussing also stated they discussed the new short term residential provider which will be closing in Hastings on October 1, 1998. Tussing also discussed the child's one time funding grant for the Attention Center. 4 BUDGET WORKING SESSION - Dave Kroeker, Budget & Fiscal Officer Dave Kroeker, Budget & Fiscal Officer, appeared and submitted documentation regarding Lancaster County's budget (Exhibit A). Kroeker indicated he does not have the budgets for the Bridge & Special Road Fund, Highway Fund, Grant Fund and the Inheritance Tax and Development Fund. Hudkins asked about the County Attorney and Public Defender's budget. Kroeker stated there were two $12,000 contracts added and one additional FTE plus the extension of another contract that were added. Hudkins questioned the increase in the Mental Health budget and the contract that the County has for $50 an hour for services even if the service lasts only 5 minutes. Steinman stated she received a copy of a request for a legal opinion regarding compensation services for the Mental Health Board from Bruce Medcalf and she will give a copy to the Commissioners. Kroeker indicated Kerry Eagan will follow up on the status of the opinion request. Kroeker reported there was not a big change to the keno fund and a minor adjustment on the transfer to the building fund. He also stated the amount from taxes on the building fund will change. Kroeker indicated there was a decrease in the group insurance and the Cornhusker Place rent will have no change. Steinman indicated she would like to discuss the technology costs. She reported the issue for the Technology Committee is whether they will use the country docket or not. Tussing asked when the Board got back on the country docket. Steinman said when and if it is decided to go to the country docket, there needs to be the same technology in every room. She stated there are 16 courtrooms; 8 district, 3 juvenile and 5 county and it would cost at least $10,000 per courtroom for the technology. Steinman indicated if the County has equipment that is supportable, someone will have to maintain and take care of the equipment. Kroeker asked if $640,000 would cover all the costs. Steinman said yes. Kroeker asked the number of portables needed. Steinman indicated two. Kroeker reported the contingency is a transfer to the building fund. He indicated $2,025,000 has been budgeted for master plan furnishings, technology & security, which will cover more of the furnishings. He indicated not to lower the estimated budget but maybe increase it at some point in time. Hudkins said to bring it up at the Steering Committee with Don Killeen. Steinman stated the committee discussed having a receptionist to guide people around the building. Kroeker indicated he would change the technology contingency and transfer it to the building fund and in the building fund it will be combined with other items. Kroeker stated a Polygraph Operator and new radios were added to the Sheriff's budget and monies were added to the mobile data terminals. Kroeker also reported when the Community Mental Health Center submitted their budget they lowered the amount that goes to Region V. Region V usually sends it back to the County for a match. Kroeker stated the original budget was $139,035 and it was increased to $318,212 for a $179,177 addition. He said the addition will have no impact to property taxes and the County will receive the revenue back. Kroeker indicated he would increase the General Assistance budget by $10,000 for primary medical care. Hudkins asked if there was any money left in the keno fund. Kroeker stated there is $514,885 allocated for master plan furnishings & equipment that can be reduced. Hudkins asked about Emergency Services request for radios. Kroeker indicated they did not make the deadline for the request. Hudkins also requested Vince Mejer, Purchasing Director, to look into Sinclair Hille's contract regarding the specifications. Steinman stated last year the LAP Rural budget went up $31,504 and this year the request is for $33,306. 5 INSURANCE BROKER RFP - Sue Eckley, Workers' Compensation & Risk Manager; Vince Mejer, Purchasing Director; Doug Cyr, Deputy County Attorney Sue Eckley, Workers' Compensation & Risk Manager, appeared and submitted documentation regarding the Insurance Broker RFP. Eckley reported there were eight applications sent out to brokerage firms and she only received three back. She indicated the committee consisting of Dave Kroeker, Vince Mejer, Doug Cyr and Larry Pelan from NACO interviewed the three brokerage firms and agreed upon Aon Risk Services as the brokerage firm with the highest qualifications. Eckley stated she contacted the references for Aon Risk Services and indicated the RFP pricing is $22,500 for the first year with a 10% maximum increase for subsequent years of contract. She also stated the agency would provide insurance brokerage services, claims management services and loss control at no additional charge. Eckley said Aon Risk Services consider themselves to be the County's advocate and a troubleshooter. She also indicated they have a good working relationship with many insurance companies and are the largest of the three brokers who submitted bids. Eckley reported Harry Koch is currently the County's broker and have increased coverage at little or no cost to Lancaster County. Eckley indicated she proposed to attempt to do a lock in of policy form and pricing for five years, but Harry Koch does not currently write any coverages on a 5-year guarantee for anyone. Eckley stated UNICO proposed to review all policies carefully to take out any restrictive terms and conditions. She said UNICO is currently the broker on the County's auto fleet and has done an excellent job of servicing. Eckley stated UNICO charges the County $3,800 to administer the auto contract. Steinman indicated to Eckley to choose which ever one company she is most comfortable with. Eckley stated it would either be Aon Risk Services or UNICO Group. Vince Mejer, Purchasing Director, said another agent can represent Koch if the County wishes. Eckley indicated the renewals for the contract are due by September 30, 1998. 6 PENDING LITIGATION; SALE OF REAL PROPERTY - Doug Cyr, Deputy County Attorney; Diane Staab, Deputy County Attorney MOTION: Tussing moved and Svoboda seconded to enter Executive Session at 9:44 a.m. for discussion of pending litigation and sale of real property. On call Hudkins, Svoboda, Tussing and Steinman voted aye. Motion carried. MOTION: Tussing moved and Hudkins seconded to exit Executive Session at 10:02 a.m. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. 7 ACTION ITEMS a. Purchase of New Hard Drives for Premise, C#98wlaw, for $4,410.14 from the County and $1,102.54 from the City (total $5,512.68) from the 1998 Microcomputer Fund b. Microcomputer Request from County Attorney, C#98171, for $3,827 from Microcomputer Fund for a Laptop MOTION: Hudkins moved and Tussing seconded approval of the action items. On call Svoboda, Tussing, Hudkins and Steinman vote aye. Motion carried. 8 CONSENT ITEMS 9 ADMINISTRATIVE OFFICER REPORT a. Pre-Paid Legal Services for Employees Eagan indicated he received a call from a salesman who wants to make a presentation to County employees about a benefit that is already available to employees. Eagan stated he will ask him to call Mike Thew or Doug Cyr and let either of them go through the legal service the salesman wants to provide. b. Equipment Purchased by Cedars Youth Services for Staff Secure Facility Eagan reported the equipment was already purchased and Jim Blue wants to know what to do with the equipment. Eagan indicated the equipment available is one 27" tv, one 19" tv, two VCR's, a Sony mini-stereo system and a Motorola Beeper. The Board agreed to keep the 19" tv and a VCR for Board use, and retain the other equipment for possible use at the Attention Center. c. Additional Funds in PEBSCO Retirement Plan Eagan indicated PEBSCO has the additional funds available and he is going to put an employee paycheck notice on the next paycheck. He said PEBSCO will also distribute information regarding the funds to the employees. d. Meeting with Hanna:Keelan Re: Human Services Needs Assessment Executive Committee Eagan indicated an executive committee needs to be identified to oversee the implementation of the Human Services Needs Assessment. Eagan also said a Needs Assessment Steering Committee needs to be appointed. 10 PENDING 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, July 2, 1998, at 1:00 p.m., at the County-City Building, Room #106 - Hudkins b. Ecological Advisory Committee - Tuesday, July 7, 1998, at 7:00 a.m., at the County-City Building, Room #106 - Tussing c. City-County Common Budget Hearings - Thursday, July 9, 1998, at 12:15 p.m., at the County-City Building, Room #113 - All Commissioners d. Parks & Recreation Advisory Committee - Thursday, July 9, 1998, at 4:00 p.m., at the County-City Building, Commissioners Hearing Room - Tussing 13 INVITATIONS TO BOARD MEMBERS 14 CORRESPONDENCE TO THE COUNTY BOARD a. Letter from Public Facilities Re: Privatized Development and Financing of Detention Facilities 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 7, 1998 17 EMERGENCY ITEMS AND OTHER BUSINESS 18 ADJOURNMENT At the direction of the Chair, the meeting was adjourned. Kandra Hahn Lancaster County Clerk