Lancaster County
Board of Commissioners
Board of Commissioners
lancaster.ne.gov
STAFF MEETING AGENDA
Lancaster County Board of Commissioners
Thursday, June 11, 1998 - 8:00 a.m.
County-city Building - Meeting Room #113
AGENDA ITEM
1 APPROVAL OF STAFF MEETING MINUTES OF JUNE 4, 1998 AND
BUDGET HEARING MINUTES OF JUNE 2, 1998
2 ADDITIONS TO AGENDA
3 8:00am COMMISSIONER'S MEETING REPORTS - See Item #11
4 8:30am LABOR NEGOTIATIONS & PERSONNEL MATTER (EXECUTIVE SESSION)-
Ron Todd, Personnel Director; John Cripe, Classification &
Pay Manager
5 9:30am INTERLOCAL AGREEMENT FOR RECYCLING SITE AT TRABERT HALL-
Gene Hanlon, Recycling Coordinator
6 9:45am REPORT ON ACTIVITIES CENTER -
Charles Willnerd, Lancaster County Agricultural Society
7 ACTION ITEMS
8 CONSENT ITEMS
9 ADMINISTRATIVE OFFICER REPORT
a. Letter from Gary Lacey, Lancaster County Attorney,
Regarding Courtroom for Third Juvenile Court Judge
b. NACO Voting Credentials for 1998 Annual Conference
c. County Board Mail Box
d. Wilderness Park Subarea Study
10 PENDING
11 DISCUSSION OF BOARD MEMBER MEETINGS
a. Master Plan Steering Committee - Hudkins
b. Air Pollution Control Advisory Board - Hudkins
c. Public Building Commission - Campbell, Hudkins
d. Board of Health - Hudkins
12 SCHEDULE OF BOARD MEMBER MEETINGS
a. Parks & Recreation Advisory Board - Thursday, June 11,
1998, at 4:00 p.m., at the County-City Building,
Commissioners Hearing Room - Tussing
b. Railroad Transportation Safety District - Monday,
June 15, 1998, at 9:00 a.m., at the County-City Building,
Commissioners Hearing Room - Steinman, Svoboda, Tussing
c. Visitors Promotion Committee - Monday, June 15, 1998,
at 1:00 p.m., at the Chamber of Commerce Board Room -
Steinman
d. Government Access & Information Committee -
Wednesday, June 17, 1998, at 12:00 p.m., at the County-
City Building, Room #106 - Steinman
13 INVITATIONS TO BOARD MEMBERS
a. Rape Spouse Abuse Crisis Center Celebration of Community
Service and Support: "25 Years of Touching Lives" -
Friday, June 26, 1998, at 11:30 a.m., at the Cornhusker
Hotel
14 CORRESPONDENCE TO THE COUNTY BOARD
15 CORRESPONDENCE FROM THE COUNTY BOARD
16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 16, 1998
17 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES
Lancaster County Board of Commissioners
County-City Building
Meeting Room #113
Thursday, June 11, 1998
8:00 a.m.
Commissioners Present: Linda Steinman, Chair
Kathy Campbell
Larry Hudkins
Steve Svoboda
Commissioners Absent: Darlene Tussing
Others Present: Kerry Eagan, Chief Administrative Officer
Ann Taylor, County Clerk's Office
AGENDA ITEM
1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF
JUNE 4, 1998 AND BUDGET HEARING OF JUNE 2, 1998.
MOTION: Hudkins moved and Campbell seconded approval of the minutes of the
County Board of Commissioners meeting of June 4, 1998 and Budget
Hearing of June 2, 1998. On call Hudkins, Campbell and Steinman
voted aye. Svoboda abstained from voting. Motion carried.
2 ADDITIONS TO THE AGENDA
a. Clerk of the District Court Staffing
b. Request for Sheriff Deputies at the Property Valuation Protest
Hearings on June 12th and 13th
c. Sale of Real Property
d. Vacation Request from Larry Van Hunnik, Lancaster Manor
Administrator for the Afternoon of June 12th and All Day on
June 26th
e. Letter from District Court Judge Cheuvront Regarding Furnishings
in the Hall of Justice and Law Enforcement Center
f. Geographic Information System (GIS) Budget Update
g. Request for Scheduler Software from District Court Judge Merritt
MOTION: Hudkins moved and Campbell seconded approval of the additions
to the agenda. On call Hudkins, Campbell, Svoboda and Steinman
voted aye. Motion carried.
3 COMMISSIONERS' MEETING REPORTS - See Item 8
a. Master Plan Steering Committee - Hudkins
Hudkins reported that water leakage in the garage and skylight areas of the
County-City Building and the pay window in the Clerk of the District Court's
office were discussed.
b. Air Pollution Control Advisory Board - Hudkins
Hudkins reported that discussion focused on Air Pollution Control
Regulations, with a recommendation forwarded to the Board of Health.
c. Public Building Commission - Campbell, Hudkins
Campbell reported that Sampson Construction is working to correct water
leakage problems in the garage and skylight areas so final payment was
authorized.
Hudkins reported that a security system for the Hall of Justice and Law
Enforcement Center was discussed. He noted that a decision on who will
accept responsibility for the security monitors has not been made.
Campbell also reported that formal dedication of the County-City Building
will be delayed until the Hall of Justice and Law Enforcement Center is
completed. She stated that a small ceremony will take place, however, for
acceptance of the President Abraham Lincoln letter.
d. Board of Health - Hudkins
Hudkins reported that election of officers was held with Mary Helen Elliott
elected President and Dr. Chris Caudill elected Vice-President.
Hudkins also reported that discussion focused on Air Pollution Control
Regulations and the Barking Dog Ordinance.
4 LABOR NEGOTIATIONS & PERSONNEL MATTER (EXECUTIVE SESSION) -
Ron Todd, Personnel Director;
John Cripe, Classification & Pay Manager
MOTION: Campbell moved and Svoboda seconded to enter Executive Session
at 8:30 a.m. for the purpose of labor negotiations, a personnel
matter and sale of real property. On call Campbell, Svoboda,
Hudkins and Steinman voted aye. Motion carried.
MOTION: Campbell moved and Hudkins seconded to exit Executive Session
at 9:35 a.m. On call Campbell, Hudkins, Svoboda and Steinman voted
aye. Motion carried.
5 INTERLOCAL AGREEMENT FOR RECYCLING SITE AT TRABERT HALL
Gene Hanlon, Recycling Coordinator
Gene Hanlon, Recycling Coordinator, reported briefly on plans to locate a
recycling drop-off site on County owned property located at 12th & South
Streets between Trabert Hall and Saratoga School.
Hanlon noted that representatives of Saratoga School and the Irvingdale
Neighborhood Association support the proposal. He also noted that the
possibility of sharing the recycling revenue with the Irvingdale
Neighborhood Association is being investigated.
The Board will take formal action on this matter at a Tuesday,
County Board of Commissioners meeting.
ADMINISTRATIVE OFFICER REPORT
a. Letter from Gary Lacey, Lancaster County Attorney,
Regarding Courtroom for Third Juvenile Court Judge
Don Killeen, County Property Manager, reported that the Public
Defender's office has agreed to relocate from their current
office space in Trabert Hall to the County-City Building, with
the exception of Conference Room 240, to make space available for
an additional juvenile courtroom. He projected renovation costs
for the courtroom at $2,500.
Dennis Keefe, Public Defender, requested Eagan to direct
Information Services to prioritize cabling of the Public
Defender's space in Room 240 of Trabert Hall.
6 REPORT ON LANCASTER COUNTY AGRICULTURAL SOCIETY ACTIVITIES CENTER
Charles Willnerd, Lancaster County Agricultural Society Building
Committee Chair
Charles Willnerd, Lancaster County Agricultural Society Building
Committee Chair, displayed a Proposed Site Plan for Lancaster
County Event Center, noting that the Agricultural Society has
entered into an option to purchase property at 84th &
Havelock Avenue. He stated that a three million dollar capital
fund-raising campaign has been initiated for the purchase of the
property and construction of an Event Center.
Willnerd also noted the following:
Water, sewer and electricity are in place, although some
pumping may be necessary for the sewer line
Plans to widen 84th Street include the addition of a
divided turn lane to accommodate north and south traffic
Services such as restaurants, gas stations and lodging are
within close proximity
Land slope is sufficient for the main arena area to be
located below ground level, providing convenient American
Disabilities Act (ADA) access
In response to a question from Eagan, Willnerd stated that there
is sufficient room for expansion to include other fair functions.
He also noted that the Agricultural Society's 99 Year Agreement
with the State Fair Board to locate the County Fairgrounds on
State Fair Park is nearing an end.
Steinman noted that Douglas and Sarpy County have expressed
interest in a joint County Fairgrounds. She suggested that
Willnerd pursue further discussion of the issue with his
counterparts in those counties.
ADDITIONS TO THE AGENDA
a. Clerk of the District Court Staffing
Dave Kroeker, Budget & Fiscal Officer, presented a record of an
adjustment made to the Clerk of the District Court's budget in
1997 for the addition of a Clerk I position and an excerpt of the
March 3, 1997 County Board of Commissioners Meeting minutes,
noting the Board's action to expand a part-time Clerk I position
in the Clerk of the District Court's Office to full-time, to be
shared with the District Court (Exhibit A).
Bruce Medcalf, Chief Deputy Clerk of the District Court, stated
that he had misinterpreted the Board's action and believed that
an additional full-time Clerk I position had been authorized. He
noted that this position had been opened, through the Personnel
Department, and applications for the position had been accepted.
Beth Tallon, Clerk of the District Court, stated that the
position was needed to meet the demand of an increased number of
case filings, as well as an accumulation of unfinished work.
Campbell suggested that the Clerk of the District Court's office
re-evaluate the need for an office receptionist once staff is
returned to one location, following completion of the remodeling
of the Hall of Justice and Law Enforcement Center.
MOTION: Campbell moved and Hudkins seconded to authorize the Clerk
of the District Court to hire one full-time Clerk I, with the
understanding that funding of the position will be allocated in the
Fiscal Year 1998-99 Budget. On call Campbell, Hudkins, Svoboda and
Steinman voted aye. Motion carried.
The Board requested that Tallon discuss future space needs with
Judith Leech, County Court Judicial Administrator.
b. Request for Sheriff Deputies at the Property
Valuation Protest Hearings on June 12th and 13th
Eagan reported that Norm Agena, County Assessor, had expressed
concern with regards to security during the first two days of the
Property Valuation Protest Hearings, scheduled to be held at
Southeast Community College. He had suggested that off-duty
Sheriff's deputies be hired to provide security.
The Board authorized the hiring of the off-duty Sheriff's
deputies, with payment from the Board of Equalization budget.
c. Sale of Real Property
Item discussed in Executive Session.
d. Vacation Request from Larry Van Hunnik, Lancaster
Manor Administrator for the Afternoon of June
12th and All Day on June 26th
MOTION: Campbell moved and Svoboda seconded approval of the vacation
request for Larry Van Hunnik, Lancaster Manor Administrator. On
call Campbell, Svoboda, Hudkins and Steinman voted aye. Motion
carried.
e. Letter from District Court Judge Cheuvront
Regarding Furnishings in the Hall of Justice and
Law Enforcement Center (Exhibit C)
Campbell reported that the issue was discussed at the Public
Building Commission, with a recommendation that funds for
furnishings and technology for the Hall of Justice and Law
Enforcement Center be combined in one category in the budget.
She noted that it was important to recognize that construction of
the new County-City Building and the remodel of the Hall of
Justice and Law Enforcement Center is a combined project, with
contracts in place for furnishings such as office chairs and
modular furniture.
Campbell noted that she and Steinman will be meeting with Steve
Flanders, Project Manager; Jim Hille, Sinclair Hille & Associates
Inc.; and Don Killeen, County Property Manager to develop a
letter to departments and the sub-committees studying issues
related to the Hall of Justice and Law Enforcement Center
explaining that policy.
f. Geographic Information System (GIS) Budget Update
Dave Kroeker, Budget & Fiscal Officer, briefly reviewed
Geographic Information System (GIS) Options (Exhibit B), noting that
the Special Database Engine (SDE) is not functioning as expected.
Kroeker noted that $75,000 has been allocated in the Keno Fund
for hardware and software costs related to Oracle and SDE in the
Keno Fund.
g. Request for Scheduler Software from District Court
Judge Merritt
MOTION: Campbell moved and Hudkins seconded approval of the request
from District Court Judge Merritt for Scheduler Software, with
allocation from the Microcomputer Fund Budget. On call Campbell,
Hudkins, Svoboda and Steinman voted aye. Motion carried.
7 ADMINISTRATIVE OFFICER REPORT
a. Letter from Gary Lacey, Lancaster County Attorney,
Regarding Courtroom for Third Juvenile Court Judge
This item was moved forward on the agenda.
b. National Association of County Officials (NACO)
Voting Credentials for 1998 Annual Conference
Hudkins stated that he plans to attend the conference and has
paid for his registration on his credit card.
Campbell requested that Dave Kroeker, Budget & Fiscal Officer,
research whether dues to the National Association of County
Officials (NACO) have been paid.
MOTION: Campbell moved and Svoboda seconded to authorize reimbursement
of Commissioner Hudkins for registration fees to the National
Association of County Officials 1998 Annual Conference and to
authorize Hudkins to serve as the County Board's voting delegate.
On call Campbell, Svoboda, Hudkins and Steinman voted aye. Motion
carried.
c. County Board Mail Box
Following a brief discussion, the Board requested that a two-tiered mail
box be placed in the reception area of the County Board of Commissioners
office, separating agendas and meeting minutes from general mail.
d. Wilderness Park Subarea Study
Eagan gave a brief update on the Wilderness Park Subarea Study,
noting that other funding sources are being sought.
8 DISCUSSION OF BOARD MEMBER MEETINGS
a. Master Plan Steering Committee - Hudkins
b. Air Pollution Control Advisory Board - Hudkins
c. Public Building Commission - Campbell, Hudkins
d. Board of Health - Hudkins
Items a-d were moved forward on the agenda.
9 SCHEDULE OF BOARD MEMBER MEETINGS
a. Parks & Recreation Advisory Board - Thursday, June
11, 1998, at 4 p.m., at the County-City Building,
Commissioners Hearing Room - Tussing
b. Railroad Transportation Safety District - Monday,
June 15, 1998, at 9 a.m., at the County-City
Building, Commissioners Hearing Room - Steinman,
Svoboda, Tussing
c. Visitors Promotion Committee - Monday, June 15,
1998, at 1 p.m., at the Chamber of Commerce Board
Room - Steinman
d. Government Access & Information Committee -
Wednesday, June 17, 1998, at 12 p.m., at the
County-City Building, Room #106 - Steinman
10 INVITATIONS TO BOARD MEMBERS
a. Rape Spouse Abuse Crisis Center Celebration of
Community Service and Support: "25 Years of
Touching Lives" - Friday, June 26, 1998, at 11:30
a.m., at the Cornhusker Hotel
11 CORRESPONDENCE TO THE COUNTY BOARD
12 CORRESPONDENCE FROM THE COUNTY BOARD
13 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 16, 1998
14 EMERGENCY ITEMS AND OTHER BUSINESS
15 ADJOURNMENT
By direction of the Chair, the meeting was adjourned.
________________________
Kandra Hahn
Lancaster County Clerk