Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board of Commissioners Thursday, May 28, 1998 - 8:00 A.m. County-city Building - Meeting Room #113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF MAY 21, 1998 2 ADDITIONS TO AGENDA 3 8:00am COMMISSIONER'S MEETING REPORTS - See Item #11 4 8:30am CHANGE OF ZONE NO. 176 (AG TO AGR) & PRELIMINARY PLAT NO. 97021 FOR TIMBERLINE ESTATES, NORTH OF NW CORNER OF SW 56TH STREET & WEST DENTON ROAD Mike DeKalb, Planning Department 5 9:00am SALE OF REAL ESTATE; PENDING LITIGATION; & SECURITY ISSUES (EXECUTIVE SESSION) Mike Thew, Chief Deputy County Attorney 6 10:00am REVIEW OF 1997 GOALS & LONG-RANGE STRATEGIC PLANNING 7 ACTION ITEMS 8 CONSENT ITEMS a. Endorsements for Auto Limitation and Claims Made Disclosure Statement b. Jet Direct External Print Server, $275 from Microcomputer Fund c. Ratification of Signature for Application for Public Transportation Assistance 9 ADMINISTRATIVE OFFICER REPORT 10 PENDING 11 DISCUSSION OF BOARD MEMBER MEETINGS a. Chamber Ag Committee - Hudkins b. Master Plan Steering Committee - Hudkins c. CMHC Advisory Committee - Svoboda d. Growth at the Fringe - Campbell e. Information Services Policy Committee - Steinman 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Thursday, May 28, 1998, at 12:00 p.m., at Lancaster Manor, Administrative Conference Room - Campbell b. Joint Budget Committee - Friday, May 28, 1998, at 8:00 a.m., at the County-City Building, Room #113 - Campbell, Steinman c. Ecological Advisory Committee - Tuesday, June 2, 1998, at 7:00 a.m., at the County-City Building, Room #106 - Tussing d. Departmental Budget Hearings - Tuesday, June 2, 1998, at 8:00 a.m., at the County-City Building, Room #106 - All Commissioners e. Chamber Infrastructure Committee - Thursday, June 4, 1998, at 7:30 a.m., at the Lincoln Chamber of Commerce, Board Room - Hudkins 13 INVITATIONS TO BOARD MEMBERS 14 CORRESPONDENCE TO THE COUNTY BOARD 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 2, 1998 17 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board of Commissioners County-city Building Meeting Room #113 Thursday, May 28, 1998 8:00 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Darlene Tussing Commissioners Absent: Larry Hudkins Steve Svoboda Others Present: Kerry Eagan, Chief Administrative Officer Diane Staab, Deputy County Attorney Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF MAY 21, 1998. MOTION: Tussing moved and Campbell seconded approval of the minutes. On call Tussing, Campbell and Steinman voted aye. Motion carried. 2 ADDITIONS TO THE AGENDA a. Property Valuation Referee Hearing Policy Statement b. Employee Directories c. Bike Ride Across America (BRAN) MOTION: Tussing moved and Campbell seconded approval of the additions to the agenda. On call Tussing, Campbell and Steinman voted aye. Motion carried. 3 COMMISSIONERS' MEETING REPORTS (Agenda Item 9) a. Chamber Ag Committee - Hudkins No report was given. The Board requested that reports on this committee not be included on future agendas. b. Master Plan Steering Committee - Hudkins No report was given. c. Community Mental Health Center Advisory Committee - Svoboda No report was given. d. Growth at the Fringe - Campbell No report was given. e. Information Services Policy Committee - Steinman Steinman reported that concerns regarding data processing costs expressed by Russ Shultz, Noxious Weed Control Authority Superintendent, in his agency's budget hearing were discussed. ADDITIONS TO THE AGENDA a. Property Valuation Referee Hearing Policy Statement Eagan distributed copies of the Lancaster County Board of Equalization 1998 Policies and Procedures for Property Valuation Protests. Following a brief discussion, the Board requested inclusion of the following language contained in the General Information About the Protest Process handout sheet: Property owners have the responsibility of presenting relevant market data as evidence as to why the assessed value of the protested property should be changed. It is not the responsibility of the Referee to appraise each property, but rather to consider the data and information presented by the homeowner/ protester and the Assessor's Office in order to make a recommendation to the Lancaster County Board of Equalization. Therefore, it is important that the owner and/or representative provide relevant information to the referee which supports the requested valuation. b. Employee Directories Eagan reported that the Citizens Information Center plans to reprint the employees directory and asked if the Board desired copies. Board consensus to purchase copies for the County Commissioners' Office, indicating that any County agency requesting the updated directories would be responsible for the cost. c. Bike Ride Across America (BRAN) Eagan reported that notification was received that the Bike Ride Across America (BRAN) will be taking place in two weeks with a route that includes roadways in Lancaster County. He noted that insufficient time exists to request recommendations with regards to the request from the County Sheriff, County Engineer and Lincoln/Lancaster County Health Department. 4 CHANGE OF ZONE NO. 176 AG AGRICULTURAL TO AGR AGRICULTURAL RESIDENTIAL & PRELIMINARY PLAT NO. 97021 FOR TIMBERLINE ESTATES, NORTH OF NW CORNER OF SW 56TH STREET & WEST DENTON ROAD - Mike DeKalb, Planning Mike DeKalb, Planning, reported briefly on the request from J.D. Burt, Design Associates, for Change of Zone No. 176 (AG Agricultural to AGR Agricultural Residential) and Preliminary Plat No. 97021, Timberline Estates, to create 27 lots, 5 or more acres in size, on property located at SW 56th & W Denton Rd . He stated that this was a revision from the original request to create 43 lots. DeKalb indicated the proposed area of development on maps of Lancaster County's Land Use Plan, Figure 2 Rural Residential Uses: Parcel Overview for Lancaster County and a diagram of the proposed Timberline Estates. He noted that there had been incremental development along Denton Road, and suggested that, if the Board approves the Change of Zone request, a request for a review of the area be included in the next Comprehensive Plan Annual Review. J.D. Burt, Design Associates, appeared and stated that the applicant had agreed to phased paving when the original plan for 43 lots was submitted. He requested that further consideration with regards to paving of 56th Street be given, in light of the revisions. Larry Worrell, County Surveyor, stated that would be acceptable. DeKalb reported that concerns had been raised by neighboring property owners with regards to schools, traffic and characteristics of the area, but that the rural school district had indicated no objection to the proposal. He also noted that no response had been received from the Village of Denton. DeKalb referred to a map detailing Changes of Zone Nos. 176 & 179, noting that Change of Zone 179, which is located directly south of the area of application, has been revised to eliminate the northern "short" 80 acre portion. In response to a question from Campbell, DeKalb stated that lots in the area, other than those subdivisions previously split, range in size from 20 to 80 acres. Burt also reported that the road separating Lots 9 and 10 had been moved a distance of one lot in response to the concerns expressed by Ronald and Rosie Gansemer, adjoining property owners. Campbell noted that there was less of an infrastructure impact on the west side of the County, as opposed to the east. She remarked that in light of plans for a beltway in the south or east area and lack of plans by the City for urban expansion or infrastructure in this area, acreage development appears to be an appropriate use. In response to a question from Eagan, DeKalb reported that the Regional Center is on a different drainage basin than the area of application. Steinman asked whether consideration had been given to the dairy operation to the southwest and the fact that this is prime agricultural land. Burt responded that the developer has included a covenant which acknowledges the existence and operation of agricultural use in the area. DeKalb noted that covenants will be self-enforced, rather than a condition enforced by the County. RETURNING TO ITEM 2c c. Bike Ride Across America (BRAN) Larry Worrell, County Surveyor, expressed concern regarding the brief notice received with regards to the Bike Ride Across America (BRAN), noting that there is road construction on a portion of the BRAN route through the County. The Board requested Eagan to send a letter to the BRAN Director, noting that the County has a permitting process, which should be followed in the future. The Board also requested Eagan to notify the Lincoln-Journal Star newspaper of the BRAN itinerary and urge public notice to increase awareness of the public traveling those roads. ADDITIONS TO THE AGENDA d. Report on Formation of the Yankee Ridge Road Improvement District MOTION: Campbell moved and Tussing seconded approval of the addition to the agenda. On call Campbell, Tussing and Steinman voted aue. Motion carried. ADDITIONS TO THE AGENDA d. Report on Formation of the Yankee Ridge Road Improvement District Diane Staab, Deputy County Attorney, reported that written objections to formation of the Yankee Ridge Road Improvement District have been filed in the County Clerk's Office by more than 50% of the landowners in the proposed district. She stated that this effectively prevents formation of the Special Improvement District, in accordance with State Statutes. Staab stated that she will announce at the Tuesday, June 2nd, County Board of Commissioners meeting that a temporary Board of Trustees for the Yankee Ridge Special Improvement District will not be appointed, due to opposition, when the item is called. An announcement will also be made that a public hearing, scheduled for Tuesday, June 9th, on a petition for election to form a special improvement district, Yankee Ridge Road Improvement District, is canceled. The Board requested Staab to notify, Tom Martin, Chairman of the Yankee Ridge Neighborhood Association, of the failure of the Yankee Ridge Special Improvement District petition. The Board also requested the County Clerk's office to send notification of the Board's action, following the Board meeting, to all landowners signing the petition for a formation of the Yankee Ridge Road Improvement District, and those filing letters of opposition. 5 EXECUTIVE SESSION - SALE OF REAL ESTATE; PENDING LITIGATION & SECURITY ISSUES - Diane Staab, Deputy County Attorney MOTION: Tussing moved and Campbell seconded to enter Executive Session at 9:26 a.m. for the purpose of discussion of sale of real estate, pending litigation and security issues. On call Tussing, Campbell and Steinman voted aye. Motion carried. MOTION: Campbell moved and Tussing seconded to exit Executive Session at 10:10 a.m. On call Campbell, Tussing and Steinman voted aye. Motion carried. ADDITIONS TO THE AGENDA e. Site Selection for the Attention Center for Youth f. Purchase of a Paper Shredder MOTION: Campbell moved and Tussing seconded approval of the additions to the agenda. On call Campbell, Tussing and Steinman voted aye. Motion carried. e. Site Selection for the Attention Center for Youth Eagan reported that Jim Hille, Sinclair Hille & Associates Inc., had prepared a letter to real estate agents indicating that the Board is considering acquisition of a track of land suitable for location of a new Juvenile Detention Facility and outlining the criteria for site selection. The Board approved the letter draft and requested that a press release also be sent to newspapers in Waverly, Crete and Hickman. f. Purchase of a Paper Shredder Steinman reported on a recommendation from Brian Pillard, Records & Information Manager, to purchase a paper shredder, at an approximate cost of $7,000. Pillard indicated that this would result in a cost savings for the County by the third year of purchase. MOTION: Campbell moved and Tussing seconded to direct Dave Kroeker, Budget & Fiscal Officer, to include the cost of the paper shredder in the Records & Information Management budget. On call Campbell, Tussing and Steinman voted aye. Motion carried. Steinman reported that a letter had been received from Joan Till and Tom Kumpke, citizens, requesting clarification on the status of the EC1 beltway option. MOTION: Campbell moved and Tussing seconded to forward the letter to Roger Figard, City Engineer, for a response, with carbon copies to Joan Till and Tom Kumpke. On call Campbell, Tussing and Steinman voted aye. Motion carried. 6 REVIEW OF 1997 GOALS & LONG-RANGE STRATEGIC PLANNING The Board reviewed the list of Goals for 1997 and Long-Range Strategic Planning (Commissioners Information Packet), noting the following: Goals 2, 5, 6, 7 and 11 are completed Goals 14 and 15 will be continued Goals 3, 4, 8 and 13 need annual review The Board rewrote the following goals: Goal 1 - Determine plans for Trabert Hall and proceeds from the sale of the St. Francis Chapel and property on the South Street Campus Goal 9 - Follow up on the recommendations of the LB 1085 Committee Goal 10 - Continue to look at privatization and cost based accounting, through the study with the Heritage Center; and complete Director job description analysis (Copies to be maintained in the office of Kerry Eagan, Chief Administrative Officer) Goal 12 - Continue development of a long-range plan for the Attention Center, including construction and financing of a new juvenile detention facility The Board included the following goals for 1998: Develop strategic planning with regards to the Wilderness Park Study, with its four major components 1. Ecology 2. Transportation 3. Storm Water (Hydrology) 4. Process Mediation Develop structure for the Management Team meetings, appointing a Management Team sub-committee to gather ideas for discussion topics Increase Legislative awareness of juvenile justice issues Develop a legislative agenda by November 1, 1998 Completion of reports on land use issues from the Fringe, Acreage and the Stevens Creek Committees Continue discussion on need for a Court Administrator Long-term planning for the Corrections Department Rewrite the working agreement between the City, County and United Way for Human Services 7 CONSENT ITEMS a. Endorsements for Auto Limitation and Claims - Made Disclosure Statement b. Jet Direct External Print Server, $275 from Microcomputer Fund c. Ratification of Signature for Application for Public Transportation Assistance MOTION: Campbell moved and Tussing seconded approval of the consent items. On call Campbell, Tussing and Steinman voted aye. Motion carried. 9 DISCUSSION OF BOARD MEMBER MEETINGS a. Chamber Ag Committee - Hudkins b. Master Plan Steering Committee - Hudkins c. Community Mental Health Center Advisory Committee - Svoboda d. Growth at the Fringe - Campbell e. Information Services Policy Committee - Steinman Items a-e were moved forward on the agenda. 10 SCHEDULE OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Thursday, May 28, 1998 at 12 p.m., at Lancaster Manor, Administrative Conference Room - Campbell b. Joint Budget Committee - Friday, May 28, 1998, at 8 a.m., at the County-City Building, Room #113 - Campbell, Steinman c. Ecological Advisory Committee - Tuesday, June 2, 1998, at 7 a.m., at the County-City Building, Room #106 - Tussing d. Departmental Budget Hearings - Tuesday, June 2, 1998, at 8 a.m., at the County-City Building, Room #106 - All Commissioners e. Chamber Infrastructure Committee - Thursday, June 4, 1998, at 7:30 a.m., at the Lincoln Chamber of Commerce, Board Room - Hudkins 11 INVITATIONS TO BOARD MEMBERS 12 CORRESPONDENCE TO THE COUNTY BOARD 13 CORRESPONDENCE FROM THE COUNTY BOARD 14 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JUNE 2, 1998 15 EMERGENCY ITEMS AND OTHER BUSINESS 16 ADJOURNMENT By direction of the Chair, the meeting was adjourned. ______________________ Kandra Hahn Lancaster County Clerk