Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board of Commissioners New County-City Building Meeting Room #113 - Adjacent To Council Chambers Thursday, April 9, 1998 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Steve Svoboda Darlene Tussing Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF APRIL 2, 1998 2 ADDITIONS TO THE AGENDA 3 8:30am NATURAL GAS PURCHASE CONSORTIUM Joel Peterson, Assistant City Attorney; Diane Staab, Deputy County Attorney 4 8:45am PROPOSAL FROM ARTHUR ANDERSEN CONSULTING REGARDING MEDICAL AND DENTAL PLANS - Diane Staab, Deputy County Attorney 5 9:00am REVIEW OF BOARD OF EQUALIZATION MAILING COSTS Norm Agena, County Assessor; Robin Hendricksen, Chief Deputy County Assessor 6 9:30am RURAL/METRO MEDICAL SERVICES Doug Wyatt, Director; Paul Edwards 7 10:00am INSURANCE BROKER REQUEST FOR PROPOSALS (RFP); PENDING LITIGATION Doug Cyr, Deputy County Attorney; Sue Eckley, Workers' Compensation and Risk Manager 8 10:15am NAME CHANGE NO. 97011, RENAMING OF PRIVATE ROADS IN PRAIRIE LAKE ESTATES, EAST OF S 54TH STREET, NORTH OF GAGE ROAD Mike DeKalb, Planning Department 9 ACTION ITEMS 10 CONSENT ITEMS 11 ADMINISTRATIVE OFFICERS REPORT a. Titles to County Motor Vehicles b. ESU #18 Superintendent Services c. Recycling Site at Trabert Hall 12 PENDING 13 CORRESPONDENCE TO THE COUNTY BOARD a. Joint Budget Committee - Campbell, Steinman b. Ecological Advisory Committee - Tussing c. Lincoln Partnership for Economic Development - Steinman 14. SCHEDULE OF BOARD MEMBER MEETING a. Management Team - Thrusday, April 9, 1998 at 7:30 p.m., at the County-City Buildign, Room #113 - All commissioners b. Master Plan Steering Committee - Thursday, April 9, 1998, at 1:00p.m., at the County-City Building, Room #106 - Hudkins c. Ag Land Valuation Board - Thursday, April 9, 1998, at 1:30 p.m., at the Blair Courthouse - Hudkins d. Parks & Recreation Advisory Board - Thursday, April 9, 1998, at 4:00 p.m., at the County-City Building, Chambers Tussing e. District Energy Corporation - Tuesday, April 14, 1998, at 12:00 p.m, at the Lincoln Electric System Boardroom Hudkins, Svoboda f. Board of Health - Tuesday, April 14, 1998, at 7:30 p.m., at 3119 "O" Street - Hudkins g. Government Access & Information Committee - Wednesday, April 15, 1998, at 12:00 p.m., at the County-City Building, Room #206 - Steinman 15 INVITATIONS TO BOARD MEMBERS a. Nebraska Meeting Planners Reception/Trade Show - Thursday, April 16, 1998, from 5:00 to 8:00 p.m., at the Nebraska Center, 33rd & Holdrege Street b. Open House and Tour of Technology Development Center - Friday, April 24, 1998, from 2:00 to 4:00 p.m., at 4701 Innovation Drive c. Good Neighbor Community Center Volunteer Recognition Banquet - Thursday, April 30, 1998, at 6:00 p.m., at College View Seventh Day Adventist Church, 4910 S. 49th Street d. 1998 Star Tran Celebrity Bus Roadeo - Friday, May 8, 1998, from 11:00 a.m. to 1:00 p.m., at State Fair Park 16 CORRESPONDENCE TO THE COUNTY BOARD 17 CORRESPONDENCE FROM THE COUNTY BOARD 18 AGENDA ITEMS FOR COUNTY BOARD MEETING OF APRIL 14, 1998 19 EMERGENCY ITEMS AND OTHER BUSINESS 20 ADJOURNMENT By direction of the Chair, the meeting was adjourned. ______________________ Kandra Hahn Lancaster County Clerk
MINUTES Lancaster County Board of Commissioners County-City Building Meeting Room #113 Thursday, April 9, 1998 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Steve Svoboda Darlene Tussing Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF APRIL 2, 1998 Steinman requested that Item 4, Paragraph 7 of the minutes of the County Board of Commissioners meeting of April 2nd be expanded to provide further definition of the responsibilities of the Planning Department's 3-Mile Zoning Committee and the County's Junked Car Ordinance Committee. MOTION: Hudkins moved and Campbell seconded approval of the minutes with the noted clarification. On call Hudkins, Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 2 ADDITIONS TO THE AGENDA a. Executive Session - Sale of Real Estate b. Review Of 1997 Goals and Accomplishments and 1998 Goals c. Report from the Elected Officials Consolidation Committee d. Court Administrator e. Firth Viaduct Meeting f. Report on Meeting with Information Services and Register of Deeds MOTION: Tussing moved and Campbell seconded approval of the additions to the agenda. On call Tussing, Campbell, Hudkins, Svoboda and Steinman voted aye. Motion carried. 3 NATURAL GAS PURCHASE CONSORTIUM Joel Pedersen, Assistant City Attorney; Diane Staab, Deputy County Attorney Joel Pedersen, Assistant City Attorney, stated that in 1997, a Gas Consortium, comprised of the City of Lincoln, Lancaster County, Public Building Commission, Lincoln Public Schools, District Energy Corporation and the University of Nebraska at Lincoln, conducted competitive procurement of natural gas to meet their aggregated needs. He noted that the resulting contract with MidCon Gas Services resulted in a rate 20 cents less than the market price, although that fixed rate is currently more per unit than the market. Pedersen noted that Dahlen, Berg & Company, Consultant, has submitted a proposal for assisting the Gas Consortium in continuing the aggregated purchasing of natural gas for another year, beginning September 1, 1998 (Commissioners Information Packet). He noted that the advantage to continuing aggregated purchasing is the willingness of more suppliers to participate in the bidding process and insured protection against price spikes. Pedersen also reported that Peoples Natural Gas has indicated that they will make different pricing options available in November, including a fixed price contract, but no outside service suppliers would be permitted under the plan. MOTION: Campbell moved and Hudkins seconded to authorize the County Attorney's Office to continue work on the Gas Consortium on behalf of the County Board. In response to a question from Dave Kroeker, Budget & Fiscal Officer, Pedersen stated that he does not foresee any of the other members of the Gas Consortium leaving. ROLL CALL: Hudkins, Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 4 PROPOSAL FROM ARTHUR ANDERSEN CONSULTING REGARDING MEDICAL AND DENTAL PLANS Diane Staab, Deputy County Attorney Eagan stated that a proposal had been received from Arthur Anderson Consulting, in response to a request from the County, to expand the services described in their existing contract with the County, to include evaluation of the option of self-funding the current medical and dental plans that are insured with Mutual of Omaha. In response to a question from Campbell, Diane Staab, Deputy County Attorney, stated that Arthur Anderson Consulting's proposed fee of $9,000, exclusive of travel-related costs, did not appear to be unreasonable. Steinman noted concern regarding travel costs and availability of the Consultant, due to their out-of-state location. Campbell suggested that the Board consider the Consultant issue after decisions on self-funding and whether to change to a calendar plan year have been made. The Board will take action on this item at the County Board of Commissioners meeting scheduled for Tuesday, April 14th. ADDITIONS TO THE AGENDA a. Executive Session - Sale of Real Estate MOTION: Tussing moved and Campbell seconded to enter Executive Session at 8:56 a.m. for the purpose of real estate purchase or sale. On call Tussing, Campbell, Hudkins, Svoboda and Steinman voted aye. Motion carried. MOTION: Tussing moved and Hudkins seconded to exit Executive Session at 9:25 a.m. On call Tussing, Hudkins, Campbell, Svoboda and Steinman voted aye. Motion carried. 5 REVIEW OF BOARD OF EQUALIZATION MAILING COSTS Norm Agena, County Assessor; Robin Hendricksen, Chief Deputy County Assessor Robin Hendricksen, Chief Deputy County Assessor, reported that the County Assessor's office will be mailing approximately 65,000 notices of valuation change to property owners on May 29th, for an estimated cost of $32,300 (Exhibit A). He noted that a list of comparables used by the Assessor's office will be included in the mailing. Campbell reported that Rob Ogden, Property Valuation Protest Referee, had indicated that the Board of Equalization could begin hearings the week of July 13th. He estimated that approximately seven days of 8 a.m to 5 p.m. time blocks were needed to conduct the hearings, with completion of the hearings by July 25th. Hendricksen suggested that the Board of Equalization clearly indicate in their policy that, if property owners do not submit evidence with their protest that their valuation is out-of-line in relation to the market, the referees will limit their review. Campbell suggested that an insert, on colored paper, be included in the initial mailing to property owners noting that policy statement. The Board concurred with Campbell's suggestion. 6 RURAL/METRO MEDICAL SERVICES Doug Wyatt, Rural/Metro Medical Services Director; Paul Edwards, Rural/Metro Medical Services Communication Center Manager Doug Wyatt, Rural/Metro Medical Services Director, briefly reviewed a list of common Emergency Medical Services (EMS) definitions and indicated the primary transport response areas on a colored map (Exhibits B & C). Wyatt reported that the Southwest Rural Eire District recently purchased an ambulance and located it at a station on West Pioneers Boulevard. He stated that the ambulance currently provides Basic Life Support (BLS), but an upgrade to Advanced Life Support (ALS) is planned. Wyatt reported that Rural/Metro currently provides Advanced Life Support service into the Southwest Rural Fire District area off a simultaneous dispatch system, with the Rural/Metro ambulance frequently arriving at the scene first. Hudkins asked which squad would transport a patient, if there was a dual dispatch of BLS and ALS ambulances. Wyatt responded that the Southwest Rural Fire District has requested that they provide the primary transport on dual response calls. He noted that this is not always practical in terms of patient care. In response to a question from Hudkins, Wyatt stated that if ALS support is needed, Rural/Metro technicians will board the transporting ambulance, rather than reloading the patient into the ALS ambulance. Paul Edwards, Rural/Metro Medical Services Communication Center Manager, noted the value of volunteer response to emergency calls, but stated that there is inconsistency and frequent delays in dispatch procedures within the rural response areas. In response to a question from Campbell, Wyatt stated that Rural/Metro Medical Services only has an agreement within the Mutual Aid Association to provide services to the surrounding rural districts. In response to a question from Campbell, Wyatt stated that billing practices are varied throughout the rural districts. He stated that in Rural/Metro's case, rates are set by the City Council, through the Emergency Medical Services Board. Wyatt reported those rates as follows: Basic Life Support City $379.04 County $411.00 Advanced Life Support City $487.74 County $519.70 In addition, a patient loaded mile fee of $4.87 is assessed. In response to a question from Steinman, Wyatt noted that Medicaid will pay 80% of Rural/Metro's Basic Life Support rate, with the same amount paid for Advanced Life Support. He stated that if the patient also has co-insurance coverage, the entire amount should be paid. Wyatt noted, however, that Rural/Metro is required to write off costs for Medicaid patients when providing tiered Advanced Life Support service to the rural districts. He noted that they are able to bill for private pay patients or those covered by insurance. Wyatt stated that Rural/Metro Medical Services is willing to assist rural districts in establishing a basic level charge and billing for services. This would result in one bill being submitted to the patient in cases of dual response. He noted that charges for basic life support services could be used to offset training costs for the rural districts. 7 INSURANCE BROKER REQUEST FOR PROPOSALS (RFP); PENDING LITIGATION Doug Cyr, Deputy County Attorney; Sue Eckley, Workers' Compensation and Risk Manager Sue Eckley, Workers' Compensation and Risk Manager, reported that the County is in the third year of a three year contract with Harry A. Koch Company for insurance broker services. She noted that the contract has a two year renewal option. Eckley stated that, due to the number of options available on the market, her recommendation is that the Board reject the renewal option and proceed with an Request for Proposals (RFP) for broker services. The Board concurred with Eckley's recommendation and authorized Eckley and Kathy Smith, Assistant Purchasing Agent, to proceed with development of an REP for broker services. The Board also approved a Selection Committee to review the RFP's, comprised of Sue Eckley, Workers' Compensation and Risk Manager; Dave Kroeker, Budget & Fiscal Officer; Kerry Eagan, Chief Administrative Officer; Larry Pelan, Nebraska Association of County Officials (NACO) Nebraska Intergovernmental Risk Management Association (NIRMA) Risk Manager; and a representative of the County Attorney's Office. MOTION: Hudkins moved and Tussing seconded to enter Executive Session at 10:27 a.m. for the purpose of pending litigation. On call Hudkins, Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. MOTION: Campbell moved and Svoboda seconded to exit Executive Session at 10:47 a.m. On call Campbell, Svoboda, Hudkins, Tussing, and Steinman voted aye. Motion carried. 8 NAME CHANGE NO. 97011, RENAMING OF PRIVATE ROADS IN PRAIRIE LAKE ESTATES, EAST OF S 54TH STREET, NORTH OF GAGE ROAD Mike DeKalb, Planning Department Mike DeKalb, Planning Department, reported briefly on Street Name Change No. 97011, a request from Marvin Renner to rename private roadways in Prairie Lake Estates, located east of S 54th Street and north of Gage Road (Exhibit D). He stated that, if approved, Prairie Lane will be renamed Prairie Lake Drive and Prairie Lake Drive will be renamed Prairie Lake Bay. DeKalb noted that the request was in response to a duplication of street names in the City. 9 ADMINISTRATIVE OFFICER REPORT b. Titles to County Motor Vehicles Eagan stated that a uniform system for maintaining the titles for County motor vehicle titles needs to be established. Ann Taylor, County Clerk's Office, distributed a list of motor vehicle titles for County vehicles currently held in the Clerk's office (Exhibit E). The Board requested that County agencies submit titles for motor vehicles currently held in their offices with their budgets and that a file with all County motor vehicle titles be maintained in the County Treasurer's office. c. Educational Service Units (ESU) #18 Superintendent Service Eagan reported that Educational Service Unit (ESU) #18 has offered to continue its contract with the County for the operation of the Lancaster County School Superintendent's office at a cost of $40,000. The Board agreed to continue the contract. d. Recycling Site at Trabert Hall Eagan reported that plans to locate a recycling site at Trabert Hall are proceeding. ADDITIONS TO THE AGENDA b. Review Of 1997 Goals and Accomplishments and 1998 Goals The Board requested that this items be scheduled for discussion at a Thursday, County Board of Commissioners meeting. c. Report from the Elected Officials Consolidation Committee The Board requested that further discussion of the report from the Elected Officials Consolidation Committee be scheduled for a Thursday, County Board of Commissioners meeting. d. Court Administrator Campbell reported that Jim Hille, Sinclair Hille & Associates Inc., had recommended that a contact person be named to work with the architect in the remodel of the Hall of Justice and Law Enforcement Center Building. She stated that Judith Leech, County Court Judicial Administrator, had been suggested as the liaison. Eagan suggested that the issue be raised with the Technology Operations Review Committee. MOTION: Campbell moved and Hudkins seconded to authorize Linda Steinman, County Board Chair, and Kerry Eagan, Chief Administrative Officer, to meet with Judith Leech, County Court Judicial Administrator, to determine whether she would be willing to serve as a temporary liaison, on behalf of the County Board, between the Courts and the architect in the remodel of the Hall of Justice and Law Enforcement Center Building. On call Campbell, Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. e. Firth Viaduct Meeting Campbell reported that Don Thomas, County Engineer, had reported at the meeting that work on the Firth viaduct project would not take place in 1999. Campbell reported that in response to a suggestion from the Firth Village Board, the viaduct will be extended slightly. This will require realignment of 82nd Street and a property owner's driveway. Additional issues discussed were: Temporary road for rescue squads School bus access Campbell also reported that Don Thomas, County Engineer, had expressed concern regarding the depletion of the Engineering Department's rock supplies with the recent rain storms. Board consensus to continue to monitor the situation. f. Report on Meeting with Information Services and Register of Deeds Steinman reported that she and Hudkins had met with the Register of Deeds and Information Services representatives to discuss whether the Register of Deeds office should move from a stand alone system to the mainframe. She stated that issues of concern discussed were cost stability and loss of copying revenue. Hudkins noted that costs should decline as the number of mainframe users increases. 10 DISCUSSION OF BOARD MEMBER MEETINGS a. Joint Budget Committee - Campbell, Steinman Campbell reported that the Joint Budget Committee decided to proceed with a Request for Proposals (RFP) for a needs assessment, comprehensive plan and evaluation tool for human services. b. Ecological Advisory Committee - Tussing Tussing reported that the Wilderness Park study was discussed. She noted that only one bid, in the amount of $160,000 was received in response to the Request for Proposals (RFP). c. Lincoln Partnership for Economic Development Steinman Steinman reported that Mayor Johanns provided an update on the beltway, noting that federal funds would be used for a portion of the study of the South Beltway option. He also noted that the East Middle and East Far options are still being considered. Additional topics of discussion were: - Library sites in North and South Lincoln - Grant writing workshop hosted by Technology Development Council - Airline update Eagan reported that a proxy request had been received from Ameritas Mutual Insurance Company. The Board authorized Eagan to complete the proxy statement on behalf of the Board. 11 SCHEDULE OF BOARD MEMBER MEETINGS a. Management Team - Thursday, April 9, 1998, at 7:30 a.m., at the County-City Building, Room #113 - All Commissioners b. Master Plan Steering Committee - Thursday, April 9, 1998, at 1 p.m., at the County-City Building, Room #106 - Hudkins c. Ag Land Valuation Board - Thursday, April 9, 1998, at 1:30 p.m., at the Blair Courthouse - Hudkins d. Parks & Recreation Advisory Board - Thursday, April 9, 1998, at 4 p.m., at the County-City Building, Chambers - Tussing e. District Energy Corporation - Tuesday, April 14, 1998, at 12 p.m., at the Lincoln Electric System Boardroom - Hudkins, Svoboda f. Board of Health - Tuesday, April 14, 1998, at 7:30 p.m., at 3119 "O" Street - Hudkins g. Government Access & Information Committee - Wednesday, April 15, 1998, at 12 p.m., at the County-City Building, Room #206 Steinman 12 INVITATIONS TO BOARD MEMBERS a. Nebraska Meeting Planners Reception/Trade Show - Thursday, April 16, 1998, from 5-8 p.m., at the Nebraska Center, 33rd & Holdrege Street b. Open House and Tour of Technology Development Center - Friday April 24, 1998, from 2-4 p.m., at 4701 Innovation Drive c. Good Neighbor Community Center Volunteer Recognition Banquet Thursday, April 30, 1998, at 6 p.m., at College View Seventh Day Adventist Church, 4910 S 49th Street d. 1998 Star Tran Celebrity Bus Rodeo - Friday, May 8, 1998, from 11 a.m. to 1 p.m., at State Fair Park 13 CORRESPONDENCE TO THE COUNTY BOARD 14 CORRESPONDENCE FROM THE COUNTY BOARD 15 AGENDA ITEMS FOR COUNTY BOARD MEETING OF APRIL 14, 1998 16 EMERGENCY ITEMS AND OTHER BUSINESS 17 ADJOURNMENT By direction of the Chair, the meeting was adjourned. Kandra Hahn Lancaster County Clerk