Lancaster County
Board of Commissioners
Board of Commissioners
lancaster.ne.gov
Staff Meeting Agenda
Lancaster County Board Of Commissioners
New County-city Building
Meeting Room #113 - Adjacent To Council Chambers
Thursday, February 26, 1998
8:00 A.m.
AGENDA ITEM
1 APPROVAL OF STAFF MEETING MINUTES OF FEBRUARY 19,
1998
2 ADDITIONS TO AGENDA
3 8:00am GENERAL BUSINESS
4 8:30am LEGISLATIVE UPDATE - Gordon Kissel,
Legislative Consultant
5 9:00am EXTENSION BUILDING IMPROVEMENTS - Gary
Bergman, County Extension Educator, Unit Leading
6 9:30am COUNTY PRELIMINARY PLAT NO. 97028, WECKLE
SUBDIVISION, 3 RESIDENTIAL LOTS AT SOUTH 93RD
STREET & PANAMA ROAD IN HOLLAND - Mike DeKalb;
Planning Department
7 9:45am REVIEW OF KENO PROJECTS - Dave Kroeker,
Budget & Fiscal Officer
8 ACTION ITEMS
a. Set County Service Award Date
b. Request from District Court for Three (3) Microcomputers
for Law Clerks
9 CONSENT ITEMS
a. Microcomputer Requests No. 98032 from County Extension
Service for $6,329.88 from Extension Budget for
Pentium, Monitors, Printer, Video Adapters and Envelope
Folder
b. Vacation Request from Russ Shultz for Tuesday, March 3
through Thursday, March 5, 1998
10 ADMINISTRATIVE OFFICER REPORT
a. Tesseract Update
b. Contract with Cedars Youth Services for Staff Secure
Facility District Court Clerk
c. Agreement with Dennis Paper Sales to Settle Debt
d. Food Bank Annual Campaign
e. Set Date for Consensus - Building Meeting with Chinn
Planning
11 PENDING
12 DISCUSSION OF BOARD MEMBER MEETINGS
a. Chamber Agriculture Committee -Hudkins
b. Homeless Systems Policy Council - Campbell, Steinman
13 SCHEDULE OF BOARD MEMBER MEETINGS
a. Management Team - Thursday, February 26, 1998, at
7:30 a.m., at the County-City Building, Room #113 - All
Commissioners
b. GIS Software Requirement - Friday, February 27,
1998, at 10:30 a.m., at the County-City Building, Room
#206 - Steinman
c. Special Board of Health - Saturday, February 28,
1998, at 12:30 p.m., at the Cornhusker Hotel - Hudkins
d. Public Hearing re: Comprehensive Plan Update -
Monday, March 2, 1998, at 4:00 p.m., at the County-City
Building, Commissioners Hearing Room - All Commissioners
e. Railroad Transportation Safety District -
Tuesday, March 3, 1998, at 9:00 a.m., at the County-City
Building, Commissioners Hearing Room - Steinman,
Svoboda, Tussing
f. Board of Health - Tuesday, March 3, 1998, at 4:00
p.m., at 3119 "O" Street - Hudkins
14 INVITATIONS TO BOARD MEMBERS
a. CenterPointe Grand Opening - Friday, February 27, 1998,
from 2:00-5:00 p.m., at 1000 S. 13th Street
b. Health Director Finalists Reception - Friday, February
27, 1998, from 3:30-5:30 p.m., at 3119 "O" Street
c. Annual Rotary Interclub "Salute to Business" Luncheon -
Wednesday, April 8, 1998, at 11:45 a.m., at the
Cornhusker Hotel
15 CORRESPONDENCE TO THE COUNTY BOARD
16 CORRESPONDENCE FROM THE COUNTY BOARD
17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF MARCH 3, 1998
18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES LANCASTER COUNTY BOARD OF COMMISSIONERS COUNTY-CITY BUILDING MEETING ROOM #113 THURSDAY, FEBRUARY 26, 1998 8:00 A.M. Commissioners Present: Linda Steinman, Chair Kathy Campbell Darlene Tussing Steve Svoboda Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING OF FEBRUARY 19, 1998 MOTION: Hudkins moved and Tussing seconded approval of the minutes. On call Hudkins, Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. 2 ADDITIONS TO THE AGENDA a. Information Services Policy Committee (ISPC) Meeting (Board Member Meetings) b. Letter from the Nebraska Association of County Officials (NACO) c. Microcomputer Request from the County Sheriff, C#98051, in the Amount of $399.74 d. Computers for the District Court Judges e. Set Date for Meeting with the Rural Fire Districts f. Contact Person for United States Census 2000 g. Information Resources Cabinet Representative h. Request for Vacation of an Alley in Princeton i. Set Date for Commons Budget Hearing MOTION: Tussing moved and Campbell seconded approval of the additions to the agenda. On call Tussing, Campbell, Svoboda, Hudkins and Steinman voted aye. Motion carried. 3 GENERAL BUSINESS Eagan stated that this item was added to the agenda to allow items, such as reports, to be presented at the beginning of the meeting. He stated that further definition of this item was needed to comply with "Open Meeting" requirements. Campbell suggested that Consent Items and reports on Board Member Meetings be listed under this item on future agendas. 4 LEGISLATIVE UPDATE - Gordon Kissel, Legislative Consultant Gordon Kissel, Legislative Consultant, briefly reviewed his legislative update (Exhibit A). Kissel reported that Senators Wickersham and Wehrbein will be meeting with Governor Nelson to discuss a county aid package. He noted that it is Wickersham's intent to develop a formula that distributes aid across the state and provides some specific programs for the more populated counties. Kissel noted that Governor Nelson has proposed that funding of LB 512, which changes placement and transportation cost provisions relating to juveniles, be split equally between counties and the State. Kissel reported that funding of LB 507, which merges the positions of Clerk Magistrate of the County Court and Clerk of the District Court, will be phased in over a five year program. Hudkins noted that a proposed amendment to the bill by Senator Beutler would eliminate election to the office of Clerk of the District Court in 1998, with interim appointment by the County Board, until the provisions of LB 507 become effective. Kissel also reported that: LB 1119, which creates a fund to provide aid to fire districts or mutual aid organizations which pool resources to provide for a uniform levy, will probably be included in the aid to counties package LB 1041, which changes children-related provisions to conform State law to the federal Adoption and Safe Families Act of 1997, will include an appropriation LB 989, which changes budget limits for political subdivisions, has moved out of the Revenue Committee LB 376, which changes provisions relating to liability insurance procurement by county boards, has passed the Legislature 5 EXTENSION BUILDING IMPROVEMENTS - Gary Bergman, County Extension Educator Gary Bergman, County Extension Educator, requested approval for the Lancaster County Cooperative Extension to utilize Fiscal Year 1999 capital improvement monies in Fiscal Year 1998 for office improvements. He noted a revised estimate of $12,000 - $15,000 for the work. MOTION: Campbell moved and Hudkins seconded to authorize moving the building improvement project forward from the Fiscal Year 1999 budget, with funds not to exceed $15,000. On call Campbell, Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. Bergman also reported that development of The Acreage Owner's Guide, a brochure detailing resources and information related to acreage ownership, has been completed. 6 COUNTY PRELIMINARY PLAT NO. 97028, WECKLE SUBDIVISION, THREE (3) RESIDENTIAL LOTS AT SOUTH 93RD STREET & PANAMA ROAD IN HOLLAND - Mike DeKalb; Planning Department Mike DeKalb, Planning Department, briefly reviewed the request from Paul Weckle for approval of Preliminary Plat No. 97028, development of three residential lots on property located at South 93rd Street and Panama Road in Holland, Nebraska (Exhibit B). DeKalb noted that the applicant has requested a waiver of street lights, sidewalks, street trees, landscape screen, stormwater detention and street paving. DeKalb recommended that the County require that a street light be placed at the intersection, at the applicant's expense. DeKalb noted that if the Board requires sidewalks, they would not connect directly with the other sidewalks in Holland. He also reported that Panama Road is the only paved road in Holland. In response to a question from Hudkins, DeKalb stated that if paving is required, it must meet County Standards before the final plat will be approved. ADDITIONS TO THE AGENDA b. Letter from the Nebraska Association of County Officials (NACO) Tussing reported that the Nebraska Association of County Officials (NACO) is establishing a Health & Human Services affiliate group within NACO. She reported that she has been asked to serve as a Regional Governing Board representative. Campbell reported that she has been reappointed to serve on the NACO Lease Committee. e. Set Date for Meeting with the Rural Fire Districts The Board set a meeting date for the evening of April 21st to meet with Rural Fire Districts' representatives to discuss the LB 1114 levy restriction process. f. Contact Person for United States Census 2000 (Exhibit E) MOTION: Hudkins moved and Tussing seconded to authorize Kent Morgan, Assistant Planning Director, to serve as the contact person for the United States Census 2000 for the County. g. Information Resources Cabinet Representative MOTION: Campbell moved and Tussing seconded to designate Doug Thomas, Information Services Director, or his designee, to serve as the County's representative on the Information Resources Cabinet. On call Campbell, Tussing, Svoboda, Hudkins and Steinman voted aye. Motion carried. h. Request for Vacation of an Alley in Princeton The Board requested an informal report on the request from Larry Worrell, County Surveyor. i. Set Date for Commons Budget Hearing The Board set a date of July 9th from 12:30 - 4:00 p.m. 7 REVIEW OF KENO PROJECTS - Dave Kroeker, Budget & Fiscal Officer Dave Kroeker, Budget & Fiscal Officer, briefly reviewed the list of proposed Keno projects for Fiscal Year 1997-98 (Commissioners' Information Packet). Kroeker reported that he will be attending a Geographic Information System (GIS) meeting with Steinman on Friday to discuss the proposal to purchase hardware and software for the GIS system to allow exchange of data. He suggested that the purchase may be an appropriate project for the Keno Fund. The Board requested Steinman and Kroeker to give a report on the GIS meeting at the Thursday, March 5th County Board of Commissioners Meeting. The Board also requested Kroeker to list the projects funded on the History of Keno Fund table and to forward the updated table, along with the listing of Keno Fund Proposed Uses/Fiscal Year 1997-98, to the County Clerk for posting on the Internet. 8 ACTION ITEMS a. Set County Service Award Date The Board set a date of May 19th for recognition of County Service Awards. b. Request from District Court for Three (3) Microcomputers for Law Clerks Campbell suggested that a deadline of April 1st be set for Microcomputer Fund requests, with consideration of emergency requests at the Mid-Year Budget Review. At the request of the Board, Dave Kroeker, Budget and Fiscal Officer, appeared and reported that approximately $139,000 of the $200,000 budgeted for Microcomputer Fund requests is committed. MOTION: Campbell moved and Hudkins seconded to approve the request from the District Court, based on the report from Dave Kroeker, Budget and Fiscal Officer. On call Campbell, Tussing, Svoboda, Hudkins and Steinman voted aye. Motion carried. ADDITIONS TO THE AGENDA c. Microcomputer Request from the County Sheriff, C#98051, in the Amount of $399.74 (Exhibit C) d. Computers for the District Court Judges, from the Microcomputer Fund. (Exhibit D) MOTION: Campbell moved and Hudkins seconded to approve the computer requests for the County Sheriff and the District Court Judges. On call Campbell, Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. 9 CONSENT ITEMS a. Microcomputer Request No. 98032 from County Extension Service for $6,329.88 from the Extension Budget for Pentium Monitors, Printer, Video Adapters and Envelope Folder b. Vacation Request from Russ Shultz, Noxious Weed Control Authority Superintendent, for Tuesday, March 3 - Thursday, March 5, 1998 MOTION: Campbell moved and Tussing seconded approval of the Consent Items. On call Campbell, Tussing, Svoboda, Hudkins, and Steinman voted aye. Motion carried. 10 ADMINISTRATIVE OFFICER REPORT a. Tesseract Payroll System Update Campbell reported on a meeting she and Steinman held with Dave Kroeker, Budget & Fiscal Officer, Kerry Eagen , Chief Administravtive Officer, Kandra Hahn, County Clerk, Tim Genuchi, Accounting Operations Manager for the County Clerk's Office, and Doug Thomas, Information Services Director. She noted that the following issues were discussed: Comparison of the cost for Information Services to provide programming services versus an outside contractor Development of a Memorandum of Understanding with regards to costs, at the start of the project Establishing deadlines for projects, with delays reported to the governing body Campbell stated that it was their recommendation that the Tesseract Payroll System project for the County proceed, with Information Services providing programming services. b. Contract with Cedars Youth Services for a Juvenile Staff-Secure Facility Eagan reported that the Board must provide 60 days notice to Cedars Youth Services before cancellation of the contract for a juvenile staff-secure facility. The Board requested Eagan to hold an informal discussion with Cedars Youth Services' representatives to negotiate repayment of the $41,500 paid to them for start-up costs, minus incurred expenses. The Board noted that Cedars Youth Services has the option of reapplying for the funds for use towards other projects. c. Clerk of the District Court The Board stated, for the record, that they would not appoint anyone to serve as an Interim Clerk of the District Court that has plans to run for the office. Campbell suggested that the Board delay appointment until the end of the Legislative Session to see whether LB 507, which merges the positions of Clerk Magistrate of the Count Court and Clerk of the District Court, is passed. The Board requested Eagan to keep a file of inquiries regarding the Clerk of the District Court vacancy and to notify those parties of the Board's appointment process. The Board also requested Eagan to clarify with the County Attorney, in writing, whether current Clerk of the District Court employees would retain retreat rights if appointed to the position on an interim basis. MOTION: Campbell moved and Hudkins seconded to delay appointment of an Interim Clerk of the District Court, until the end of the Legislative Session, and to schedule further discussion of the appointment for the Thursday, April 16th County Board of Commissioners Meeting. On call Campbell, Hudkins, Svoboda, Tussing and Steinman voted aye. Motion carried. d. Agreement with Dennis Paper Sales to Settle Debt Related to Recycling Services in the Amount of $98.90 Eagan reported that Dennis Paper had proposed two payment options: 1. Payment of 50% of the balance due, payable on March 16, 1998. 2. Payment of 75% of the balance due, in six equal installments, beginning March 16, 1998. MOTION: Hudkins moved and Campbell seconded to accept Payment Option Number 1. On call Hudkins, Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. e. Food Bank's Annual "Campaign Against Hunger" Eagan reported that Dennis Banks, Attention Center Director, has agreed to serve as Coordinator of the County employees' "Campaign Against Hunger" food drive. f. Set Date for Consensus-Building Meeting with Chinn Planning, Inc. The Board suggested setting the meeting date for March 30th or 31st and designated Steinman and Campbell as the Board's representatives. 11 DISCUSSION OF BOARD MEMBER MEETINGS a. Chamber Agriculture Committee - Hudkins No report was given. b. Homeless Systems Policy Council - Campbell, Steinman Steinman reported that CenterPointe Inc. does not plan to expand the number of juvenile treatment beds in their new facility. c. Information Services Policy Committee (ISPC) Steinman reported that limited information will initially be made available on the InterLinc kiosk that will be located in the lobby of the County-City Building. Steinman noted the following timetable for data processing development projects: County Special Assessments March, 1998 Building & Safety Permits July, 1998 County Corrections July, 1998 Juvenile Detention January, 1999 Steinman also reported that the mainframe applications for the Year 2000 project are completed and that the target date for implementation of the Tesseract Payroll system is April 1, 1989. Steinman reported that she had met, as the Board's representative, with representatives of United Way, City Council and the Consortium for Planning and Advocacy (CFPA) to discuss termination of the contract with the Consortium, because of their failure to provide a database and list of priority needs in the County, as agreed upon. 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Management Team - Thursday, February 26, 1998, at 7:30 a.m., at the County-City Building, Room #113 - All Commissioners b. Geographic Information System Software Requirement - Friday, February 27, 1998, at 10:30 a.m., at the County-City Building, Room #206 - Steinman c. Special Board of Health - Saturday, February 28, 1998, at 12:30 p.m., at the Cornhusker Hotel - Hudkins d. Public Hearing Regarding Comprehensive Plan Update - Monday, March 2, 1998, at 4 p.m., at the County-City Building, Commissioners Hearing Room - All Commissioners e. Railroad Transportation Safety District - Tuesday, March 3, 1998, at 9 a.m., at the County-City Building, Commissioners Hearing Room - Steinman, Svoboda and Tussing f. Board of Health - Tuesday, March 3, 1998, at 4 p.m., at 3119 "O" Street - Hudkins 13 INVITATIONS TO BOARD MEMBERS a. CenterPointe Grand Opening - Friday, February 27, 1998, from 2 - 5 p.m., at 1000 S 13th Street b. Health Director Finalists Reception - Friday, February 27, 1998, from 3:30 - 5:30 p.m., at 3119 "O" Street c. Annual Rotary Interclub "Salute to Business" Luncheon - Wednesday, April 8, 1998, at 11:45 a.m., at the Cornhusker Hotel 14 CORRESPONDENCE TO THE COUNTY BOARD 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF MARCH 3, 1998 17 EMERGENCY ITEMS AND OTHER BUSINESS 18 ADJOURNMENT By direction of the Chair, the meeting was adjourned. _________________________ Kandra Hahn Lancaster County Clerk