Lancaster County
Board of Commissioners
Board of Commissioners
MINUTES Lancaster County Board of Commissioners County Commissioners Chambers First Floor, County-City Building Tuesday, May 12, 1998 Immediately Following Regular Meeting Commissioners Present: Linda Steinman, Chair Kathy Campbell Larry Hudkins Steve Svoboda Darlene Tussing Others Present: Norm Agena, County Assessor Kerry Eagan, Chief Administrative Officer Kandra Hahn, County Clerk Robin Hendricksen, Chief Deputy Assessor Tom Kubert Wayne Kubert AGENDA ITEM 1 LOCATION OF PROTEST HEARINGS Tom Kubert, appraiser, appeared and informed the County Board there are four elementary schools which are air conditioned that would be available, however, it is possible that Southeast Community College (SCC) can be used. He stated he had been informed that the current session at SCC ends June 10 and will not begin again until July 15. Kubert noted that the referee hearings can be held in the business wing of the school, adequate parking is available, the building is air conditioned and hours of use would not be a problem. Kubert recommended the Board hold the referee hearings at Southeast Community College. Kubert stated the next step would be for the County to contact Southeast Community College regarding usage and coordination of offices. The Board voiced no objections. Kubert stated he would work with Kerry Eagan in negotiating the use of Southeast Community College for referee hearings. Discussion followed regarding procedures for filing a protest. Kubert asked the County Board if they want to proceed with the general statement notifying the filer that data needs to be provided at the referee hearing contradicting the Assessor's valuation. It was the consensus of the Board to proceed with the general statement. Campbell asked if a taxpayer should get a hearing before the Board of Equalization if they didn't appear at their referee hearing. Robin Hendricksen, Chief Deputy County Assessor, stated there are not a great number of cases where the taxpayer has missed their referee hearing and that he would assume the Board would continue to hear those when the taxpayer has information which hasn't been submitted. Campbell suggested taxpayers check in prior to their scheduled time with the Board of Equalization and request that new information be in writing. Kandra Hahn, County Clerk, stated there is already an informal check in the system in place. Kubert stated with the possible volume of protests this year it will be more important to be organized and suggested setting up a room and retaining a referee during Board of Equalization hearings. If a taxpayer missed their original hearing they would then have a hearing with the referee instead of going before the Board of Equalization. Campbell asked if it was possible to ask taxpayers that they appear for their hearing approximately 15 minutes early in order to check in. Wayne Kubert, appraiser, stated he felt it was possible, but it would take more manpower. He noted that a market data sheet will be provided for taxpayers who want the referee to consider another property in relationship to their property. Campbell asked if anything had transpired, from a legal standpoint, regarding protests. Agena stated only the JC Penney case. 2 APPOINTMENT OF INTERIM DISTRICT COURT CLERK Kerry Eagan, Chief Administrative Officer, indicated there are seven or eight individuals interested in the interim District Court Clerk position. He noted there are three individuals, who are not running for the office, who would be qualified. Those individuals are Beth Tallon, Shirley Crocker and Cindy Paul. The latter two are currently employees in the District Court Clerk's office and Beth Tallon was recommended by Joe Steele, State Court Administrator. Eagan recommended interviews be held with the three individuals. Hudkins stated he was concerned that if an individual is chosen from within the office that it will create a vacancy or shortage of staff. He stated if there is a qualified individual who is recommended by the State Court Administrator's office he didn't see the need to hold interviews if the Board is satisfied with the individual's qualifications. Campbell suggested Kerry Eagan contact Judge Merritt and another District Court judge to set up an interview with Beth Tallon and come back to the County Board with a recommendation to the County Board. 4 WILDERNESS PARK SUB-AREA PLAN Eagan stated he had visited with Kent Morgan, Planning Department, regarding the Wilderness Park Sub-Area Plan. He stated he has completed a draft of a letter to the City and the Lower Platte South Natural Resources District requesting financial contributions for the two components (transportation and hydrology aspects of the study) which the County is unable to fund. He asked the Board if there is anything specific they would like Morgan to be prepared on for the Common meeting on Friday, May 15, 1998. Eagan stated they can discuss the funding issue at the Common meeting. Campbell suggested that they inform the City and the Lower Platte South Natural Resource District that they are looking for some assistance in outside funding and that they will be receiving a letter to consider in their budgets. 4 POTENTIAL LITIGATION MOTION: At 2:50 p.m. Tussing moved and Hudkins seconded to enter into Executive Session for the purpose of discussing potential litigation. On call Hudkins, Campbell, Tussing, Steinman and Svoboda voted aye. Motion carried. MOTION: At 3:03 p.m. Tussing moved and Hudkins seconded to exit Executive Session. On call Tussing, Svoboda, Hudkins, Campbell and Steinman voted aye. Motion carried. 5 ADJOURNMENT MOTION: Tussing moved and Campbell seconded to adjourn. On call Campbell, Hudkins, Svoboda, Tussing and Steinman voted aye. Motion carried. Kandra Hahn Lancaster County Clerk