Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, September 18, 1997 8:30 a.m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF SEPTEMBER 11, 1997 2 ADDITIONS TO AGENDA 3 8:30am STREET VACATION NO. 97006, EAST 25 FT. OF S.W. 16TH STREET FROM W. BURNHAM STREET SOUTH TO SOUTH SECTION LINE; BOARD OF ZONING APPEALS NO. 105, REGARDING INTERPRETATION OF LANCASTER COUNTY ZONING REGULATIONS, SECTIONS 2.0678 AND 15.001 (HOME OCCUPATIONS) Mike DeKalb, Planning 4 9:00am SAFETY AND HEALTH FAIR Sue Eckley, Workers' Compensation & Risk Manager 5 9:15am STAFF SECURE FACILITY Don Killeen, County Property Manager; Kit Boesch, Human Services Director; Jim Blue, Cedars Youth Services Director 6 9:45am VOTE ON FEDERAL BLOCK GRANT APPLICATION FOR THE PURCHASE OF A MOBILE COMMUNICATION SYSTEM FOR THE TACTICAL RESPONSE UNIT Bill Jarrett, Chief Deputy Sheriff 7 10:00am SALARIES FOR UNCLASSIFIED, UNREPRESENTED EMPLOYEES, SHERIFF CAPTAINS AND DEPARTMENT HEADS 8 ACTION ITEMS a. Recycling Site at Trabert Hall b. Contingency Fund Recommendation from VPC for $1,500 for the Junior Angus Show c. Request from Carole Eddins to Delay First Payment From KINKO From July 1, 1997 to June 1, 1998 9 CONSENT ITEMS a. Proxy for Nationwide Money Market Fund 10 ADMINISTRATIVE OFFICER REPORT a. Monitoring of County Board Meetings by Staff 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins b. Parks & Recreation Advisory Board - Tussing c. Visitors Promotion Committee - Svoboda d. GA Burial Subcommittee - Campbell, Tussing e. Information Services Policy Committee - Steinman f. Government Access & Information Committee - Steinman 13 SCHEDULE OF BOARD MEMBER MEETINGS a. City-County Common - Friday, September 19, 1997, at 8:00 a.m., at the County-City Building, Fourth Floor Conference Room - All Commissioners 14 INVITATIONS TO BOARD MEMBERS a. Open House for Christian Record Services - September 21, 1997, from 1:00 to 5:00 p.m., at 4444 S. 52nd St b. "Community Connections" Publication Party and Distribution Day - Thursday, September 25, 1997, at 9:00 a.m., at the Lincoln-Lancaster County Health Department Training Center, 3119 "O" Street 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF SEPTEMBER 23, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, September 18, 1997 8:30 a.m. Commissioners Present: Linda Steinman, Chair Larry Hudkins Steve Svoboda Darlene Tussing Commissioners Absent: Kathy Campbell Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM 1 APPROVAL OF MINUTES OF SEPTEMBER 11, 1997 MOTION: Tussing moved and Hudkins seconded approval of the minutes. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. 2 ADDITIONS TO AGENDA a. Reclassified property near Pioneers Park in the Comprehensive Plan MOTION: Hudkins moved and Svoboda seconded approval of the addition. On call Hudkins, Svoboda, Tussing and Steinman voted aye. Motion carried. 3 STREET VACATION NUMBER 97006, EAST 25 FEET OF SOUTHWEST 16TH STREET FROM WEST BURNHAM STREET SOUTH TO SOUTH SECTION LINE; BOARD OF ZONING APPEALS NUMBER 105, REGARDING INTERPRETATION OF LANCASTER COUNTY ZONING REGULATIONS, SECTIONS 2.0678 AND 15.001 (HOME OCCUPATIONS) - Mike DeKalb, Planning Department Mike DeKalb, Planning Department, briefly reported on Street Vacation Number 97006, a request to vacate a portion of Southwest 16 th Street south of West Burnham Street, noting recommendation for approval (Exhibit "A"). DeKalb also reported on Board of Zoning Number 105, regarding an interpretation of the Lancaster County Zoning Regulations with regard to home occupation (Exhibit "B"). DeKalb reported that Marty Ivins, applicant, was required to show compliance with local zoning regulations when applying renewal of his federal firearms license. He stated that Mr. Ivins resides on an acreage outside the three-mile zone and operates a business called Red Arrow Products. Mr. Ivins' primary business is related to his apple orchard, although he also operates a machine shop, repairs cellular phones and satellite dishes and repairs and customizes guns. In addition, Mr. Ivins has ordered and sold guns although he does not operate a show room or maintain inventory. Mr. Ivins contends that the sale of guns is incidental to his gun smithing operation. DeKalb reported that the Building and Safety Department had determined that Mr. Ivins was not in compliance with Zoning Regulation Section 15.001 which states, "no commodity shall be sold upon the premises except that which is prepared on the premise in connection with such occupation or activity or which is sold in relation and incidental to such occupation". DeKalb reported that Ivins had appealed the ruling to the County Board of Zoning Appeals, alleging an error in interpretation of the code. He reported that the Board of Zoning Appeals upheld the finding of the Building and Safety Department on a three to zero vote. In response to a question from Hudkins, Diane Staab, Deputy County Attorney, indicated that Ivins would be providing additional information regarding the number of gun sales in proportion to his gun smithing operation. If the figures indicate that the sale of guns was minimal in proportion to the gun smithing operation the issue may be resolved administratively. DeKalb noted that if the County Board finds that an error in interpretation of the County Zoning laws did occur, the finding will be applicable to all zoning districts not just this one particular property. 4 SAFETY AND HEALTH FAIR - Sue Eckley, Workers' Compensation and Risk Management Manager Sue Eckley, Workers' Compensation and Risk Management Manager, reported on the results with the "Winning with Wellness" contest, noting that the grand prize winner was Janet Becker, a legal secretary in the County Attorney's Office. Eckley briefly reported on the Safety and Health Fair scheduled for March 15, 1998 from 1 p.m. to 5 p.m. at Pershing Auditorium, noting that the fair is a joint effort by Lancaster County, the City of Lincoln, Lincoln Public Schools and Lincoln Electric System. She noted there will be joint funding of the event by those entities, stating that the County's $1,000 contribution would be through the Wellness and Fitness budget. Eckley reported that the purpose of the fair is to promote safety and resources within Lincoln and Lancaster County and provided a list of vendors which have indicated interest in participating in the fair (Exhibit "C"). 5 STAFF SECURE FACILITY - Don Killeen, County Property Manager; Kit Boesch, Human Services Director; Jim Blue, Cedars Youth Services Director; Allison Bushkofsky, Quality Improvement Director, Cedars Youth Services Jim Blue, Cedars Youth Services Director, reported that the State Fire Marshall had inspected Trabert Hall and determined that a sprinkler system was not required for the juvenile staff secure facility. Blue addressed the issue of occupation of the extra rooms on the fourth floor of Trabert Hall by the Women's Commission. He stated that the juvenile staff secure facility would not be able to provide for 15 youth unless those rooms were made available. He stated concern regarding confidentiality, contraband and exposure to public traffic if the rooms were occupied by other agencies. Kit Boesch, Human Services Administrator, noted that the concept of a staff secure facility included family contact, and that it would not be possible unless those rooms were available. She suggested that perhaps some of the space occupied by the Lincoln Action Program could be made available for the temporary location of the Women's Commission. Hudkins stated that it was important to have sufficient room for expansion for additional youth in a staff secure facility and asked Don Killen, County Property Manager, what alternatives were available for relocation of the Women's Commission offices in the building. Killeen reported that Family Services will be vacating large rooms on the first and lower level in March. He inquired whether the large room on first floor might be more conducive to the needs of the juvenile staff secure facility. Blue replied that the staff secure facility needed to remain a contained program, and dividing space between two floors would require split staff to provide supervision to youth. Brief discussion followed, with the suggestion that the Women's Commission temporarily locate in the two storage rooms currently occupied by the Lincoln Action Program on the second floor of Trabert Hall with relocation to the large room on the first floor after Family Services vacates in March. Killeen reported that storage was available for Lincoln Action Program in the "K" Street Building. Steinman and Killeen agreed to speak to Lincoln Action Program and the Women's Commission representatives regarding the temporary move. Blue provided a financial summary (Exhibit "D") noting that $41,500 was still needed for start-up operating expenses. He suggested that the County and Cedars Youth Services develop a renewable contract for the per diem cost, and that the County provide the remaining $41,500 needed for the start-up funding. Blue also reported that the Crime Commission has tentatively planned funding of $100,000 to Lancaster County for the staff secure program through the Juvenile Services Act funding. He suggested that Lancaster County apply for these funds to help support the per diem cost related to the juvenile staff secure facility. Tussing inquired whether the $70,000 in funds for mental health assessment of youth were still available through the Department of Public Institutions and Office of Juvenile Services. Blue responded that the funds were still available, but they were targeted for the purpose of enhancing the 24-hour crisis line for risk assessment for law enforcement, mental health and human services agencies at the Freeway Station. Brief discussion took place on selection of an architect for the renovation of Trabert Hall into a juvenile staff secure facility. Killeen reported the Pubic Building Commission currently contracts with Bahr, Vermeer and Haecker for architectural services. Kroeker reported that he had been contacted by Robert Dawson, architect, who stated that he had performed architectural work for Cedars Youth Services in the past. Board consensus to select Bahr, Vermeer and Haecker as the architect for the renovation project. The Board requested Diane Staab, Deputy County Attorney, to develop a renewable contract for the per diem cost between Lancaster County and Cedars Youth Services and a $41,500 one time start-up cost. The Board also requested Kit Boesch, Human Services Administrator, to apply for the $100,000 in funds through the Crime Commission Juvenile Services Act. 6 VOTE ON FEDERAL BLOCK GRANT APPLICATION FOR THE PURCHASE OF A MOBILE COMMUNICATION SYSTEM FOR THE TACTICAL RESPONSE UNIT - Bill Jarrett, Chief Deputy Sheriff Bill Jarrett, Chief Deputy Sheriff, requested the approval of the County Board to apply for a Federal Local Law Enforcement Block Grant for the purchase of a hostage negotiations phone for the Tactical Response Team. In response to a question from Hudkins, Jarrett stated that the total cost of the phone is $3,765, and the grant would pay for $1,500 of the cost. MOTION: Tussing moved and Hudkins seconded approval for the Chair to sign the grant application form. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. 7 SALARIES FOR UNCLASSIFIED, UNREPRESENTED EMPLOYEES, SHERIFF CAPTAINS AND DEPARTMENT HEADS Attorney's II Accept the recommendation of the County Attorney and the Public Defender. Veteran's Service Officer Approve salary of $35,000. Assistant Veteran's Service Officer Approve salary of $26,0000. Emergency Services Coordinator Approve salary of $47,500. Assistant Emergency Services Coordinator Approve salary of $38,300. No change. Nursing Home Administrator Approved salary of $80,000. Mental Health Director Approved salary of $63,000. Attention Center Director Approved salary of $50,000. Attention Center Deputy Director Approved salary of $40,000. Human Services Administrator Approved salary of $49,000. Chief Administrative Officer Approved salary of $68,000. Budget and Fiscal Officer Approved salary of $62,000. Weed Control Superintendent Approved salary of $39,000. Building Administrator Approved salary of $66,000. Corrections Director Approved salary of $62,000. 8 ACTION ITEMS a. Recycling Site at Trabert Hall Don Killeen, County Property Administrator, reported on a request from Gene Hanlon, Recycling Coordinator, to locate a recycling drop-off site on property south of the parking lot next to Trabert Hall, 2202 South 11 th Street. He stated that the cost of installing a concrete pad and fencing for the site would be paid for by the City of Lincoln. Board consensus to approve the request, provided no objections were provided by Lincoln Public Schools which occupies the adjacent property. b. Contingency Fund Recommendation from Visitors Promotion Committee for $1,500 for the Junior Angus Show Kerry Eagan, Chief Administrative Officer, briefly reported on the recommendation from the Visitors Promotion Committee to award $1,500 from the Contingency Fund to support the Junior Angus Show held in Lincoln. In response to a question from Hudkins, Eagan reported that $1,500 was a standard amount for a contingency award. Hudkins recommended that applicants be apprised of the award limit when making a grant application. MOTION: Hudkins moved and Tussing seconded approval of the Contingency Fund request. On call Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. b. Request from Carole Eddins to Delay First Payment from KINKO Manufacturing from July 1, 1997 to June 1, 1998 Dave Kroeker, Budget and Fiscal Officer, reported on a request from KINKO Manufacturing Company to amend the project financing agreement signed with the County to reflect that first payment due date will be June 1, 1998 instead of July 1, 1997. Kroeker reported that the City of Lincoln has also approved the payment schedule change. The Board requested Diane Staab, Deputy County Attorney, to prepare an amendment to the contract delaying the first payment as requested. ADDITIONS TO AGENDA Reclassified property near Pioneers Park in the Comprehensive Plan Tussing reported that the Great Plains Trails Network had inquired about the residential designation in the Comprehensive Plan of a triangular parcel on the southeast corner of the intersection of West Van Dorn Street and Coddington Avenue. She stated that the State had determined the parcel was not sewerable, but that the residential designation gave the appearance that it was suitable for development. Tussing noted that the parcel was an integral part of the trails system. Following brief discussion, the Board requested the Planning Department to review the designation in the Comprehensive Plan and make recommendation to the Board. 10 ADMINISTRATIVE OFFICER REPORT a. Monitoring of County Board Meetings by Staff Kerry Eagan, Chief Administrative Officer, reported on a request for audio monitoring of County Board meetings by County Board staff. Hudkins agreed to contact Don Killen, County Property Manager, to see whether wiring is in place. If wiring is not in place Hudkins was authorized to approve the installation up to a cost of $500. 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins Hudkins reported on the sale of property east of State Title Company which is currently being utilized as a parking lot by the County at no cost. He stated that the new owners had indicated that rent would be charged for use of the lot in the future. b. Parks & Recreation Advisory Board - Tussing Tussing reported that discussion focused on scheduled construction of two new swimming pools in the Highlands and University Place areas and the proposed purchase by the City of property west of Pioneers Park for expansion of the park and golf course. c. Visitors Promotion Committee - Svoboda Svoboda reported that the Chair of the Visitors Promotion Committee had requested that members of the committee meet with the Board to discuss the problems encountered with funding the State High School Football Championships. Brief discussion followed, regarding the Visitors Promotion Committee's participation in the budgeting process and their input with regards to the contract with the Convention and Visitors Bureau. d. General Assistance Burial Subcommittee - Campbell, Tussing Tussing reported that Mike Thew, Chief Deputy County Attorney, had indicated that legislative change would be necessary to allow the County Board to sign off on General Assistance cremations. Thew had stated that unless a responsible adult family member gave necessary permission, burial would be necessary. Tussing reported that Kathy Smith, Purchasing, had reviewed the costs reported by burial providers in a survey conducted in 1996 in response to concerns that the County was not providing a fee sufficient to cover their costs. She stated that the fee of $1,300 proposed in the contract was based on the lowest cost quoted in the survey. Hudkins asked the amount of the highest quote. Tussing stated that amount was $1,920. Hudkins stated that perhaps an average of the highest and lowest figures would be a more equitable amount. He also noted concern regarding the length of time negotiations on the proposed burial contract has taken. Tussing also reported that unusual circumstances such as an oversized casket and transportation were addressed as separate issues in the proposed contract. Eagan noted that some burial providers have tax free property and that implies an obligation to the community. Hudkins responded that only cemeteries have tax free properties, and that the mortuaries are for profit businesses that do pay taxes in the County. He also stated that the mortuaries should not realize a profit on General Assistance burials, but should be able to recover their costs. Brief discussion followed on comparable costs in other counties with Tussing noting that certain costs such as burial liners and granite headstones for Veterans Service markers were not required elsewhere. e. Information Services Policy Committee - Steinman No report. f. Government Access & Information Committee - Steinman Steinman reported that the Fees Committee report on a fee structure for the sale of maps and other data related to the Geographic Information Services (GIS) was discussed. She reported that fees earned by the sale of this information would be used to offset costs incurred by the GIS project. 13 SCHEDULE OF BOARD MEMBER MEETINGS a. City-County Common - Friday, September 19, 1997 at 8 a.m., at the County-City Building, Fourth Floor Conference Room - All Commissioners 14 INVITATIONS TO BOARD MEMBERS a. Open house for Christian Record Services - September 21, 1997 from 1 p.m. to 5 p.m., at 4444 South 52 nd Street b. "Community Connections" Publication Party and Distribution Day - Thursday, September 25, 1997 at 9 a.m., at the Lincoln-Lancaster County Health Department Training Center, 3119 "O" Street 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF SEPTEMBER 23, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS 19 ADJOURNMENT By direction of the Chair, the meeting was adjourned. Kandra Hahn Lancaster County Clerk