Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, September 11, 1997 8:30 a.m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF SEPTEMBER 4, 1997 2 ADDITIONS TO AGENDA 3 8:30am CAPITAL REPLACEMENT PROGRAM Larry Van Hunnik, Lancaster Manor Administrator 4 9:00am ASSESSOR COMPUTER UPDATES Robin Hendricksen, Chief Deputy Assessor; Norm Agena, County Assessor 5 9:15am DANGEROUS BUILDINGS Chuck Zimmerman, Building & Safety; Diane Staab, Deputy County Attorney 6 9:30am PENDING LITIGATION Diane Staab, Deputy County Attorney; Alan Wood, Attorney for Agricultural Society 7 10:00am SALARIES FOR UNCLASSIFIED, UNREPRESENTED EMPLOYEES, SHERIFF CAPTAINS AND DEPARTMENT HEADS 8 ACTION ITEMS a. Appointment of Nona West to Visitor Promotion Committee b. Allocation of $3,000 from Inmate Benefit Fund for Chaplaincy Program c. Request from Mike Thurber, Corrections Director, to attend Kansas Correctional Association Conference on October 5-8, 1997 d. Sign Off on Final Office Design in New Government Building e. Set date for Public Hearing for Property Tax Levy Different Than Preliminary Levy 9 CONSENT ITEMS a. Proxy for Nationwide Money Market Fund 10 ADMINISTRATIVE OFFICER REPORT a. Function of Visitors Promotion Committee 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins b. Joint Budget Committee - Campbell, Steinman c. Public Building Commission - Campbell, Hudkins d. Lincoln Partnership for Economic Development Steinman e. RTSD - Steinman, Svoboda, Tussing f. Board of Health - Hudkins g. Advisory Defense Council - Svoboda 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, September 11, 1997, at 1:15 p.m., at the County City Building, Fourth Floor Conference Room Hudkins b. Parks & Recreation Advisory Committee Thursday, September 11, 1997, at 4:00 p.m., at the County-City Building, Council Chambers Tussing c. Visitors Promotion Committee - Monday, September 15, 1997, at 8:00 a.m., at the Chamber of Commerce - Svoboda d. GA Burial Subcommittee - Tuesday, September 16, 1997, at 8:00 a.m., at the County City Building, County Board Office - Campbell, Tussing e. Information Services Policy Committee Tuesday, September 16, 1997, at 11:00 a.m., at the County-City Building, Mayor's Conference Room - Steinman f. City-County Common - Friday, September 19, 1997, at 8:00 a.m., at the County-City Building, Fourth Floor Conference Room - All Commissioners 14 INVITATIONS TO BOARD MEMBERS a. Community Policing Conference - September 16-18, 1997, at the Cornhusker Hotel 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF SEPTEMBER 16, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners Fourth Floor Conference Room County-City Building Thursday, September 11, 1997 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Darlene Tussing Steve Svoboda Commissioners Absent: Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM: 1 APPROVAL OF THE COUNTY BOARD MINUTES OF SEPTEMBER 4, 1997 MOTION: Tussing moved and Campbell seconded approval of the minutes. On call Tussing, Campbell and Steinman voted aye. Svoboda abstained from voting. Motion carried. 2 ADDITIONS TO THE AGENDA a. Renovation at Trabert Hall b. Region V Meeting MOTION: Campbell moved and Svoboda seconded approval of the additions to the agenda. On call Campbell, Svoboda, Tussing and Steinman voted aye. Motion carried. 3 CAPITAL REPLACEMENT PROGRAM Larry Van Hunnik, Lancaster Manor Administrator Larry Van Hunnik, Lancaster Manor Administrator, briefly reviewed fully depreciated items at Lancaster Manor and reported a total estimated replacement cost of $1,258,742 (Exhibit A). He stated that the Lancaster Manor Management Team had reviewed those items and recommended replacement of items totaling $541,500. Van Hunnik reported that a Renewal and Replacement Fund Treasury note with a value of $470,000 will reach maturity due December 31, 1997. He recommended that replacement of depreciated items not exceed the amount of this Treasury note, plus interest. In response to a question from Campbell, Van Hunnik stated that equipment being replaced will be transferred to Surplus for auction. MOTION: Campbell moved and Tussing seconded to accept the recommendation of the Lancaster Manor Administrator on capital replacement, for an amount not to exceed the total amount of the Treasury note and interest. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 4 ASSESSOR COMPUTER UPDATES Robin Hendricksen, Chief Deputy Assessor Norm Agena, County Assessor Robin Hendricksen, Chief Deputy Assessor, gave a brief overview of additional microcomputer requests for the County Assessor's office (Board Information Packet). Hendricksen noted that the computer upgrades were needed to equip all the employees with the same operating software for greater compatibility and more efficient use of data. Dave Kroeker, Budget & Fiscal Officer, noted that all micro computer requests, including pricing by Information Services, were to be identified and prioritized in the department budgets submitted to the Board. Hendriksen reported that Item 5, a color laser printer, was the only item included in the Assessor's budget. Kroeker inquired what portion of the request was Geographic Information System (GIS) related. Hendriksen stated that the ArcPress plotting software, upgrade of the Sun Sparc 5 and Sparc 20 stations were for GIS and that the color laser printer would have shared usage. Hendriksen noted that items one through five had the highest priority and the Board agreed to approve those items, with review of the remaining items at mid-year. 5 DANGEROUS BUILDINGS Mel Goddard, Building & Safety Diane Staab, Deputy County Attorney Campbell reported that the Building & Safety Department had been working with the owner of a hazardous building in Holland, Nebraska, but was unable to force compliance because the County did not had a Dangerous Building Resolution to address the issue. Mel Goddard, Building & Safety, gave a brief overview of the City of Lincoln Dangerous Building policy, noting a 60 day progression of actions and assessment of cost to the property owner if the City takes action to demolish the building. He also stated that property owners also have the right to appeal action by the City to a Board of Appeals. In response to a question from Steinman, Diane Staab, Deputy County Attorney, stated that the County can not regulate buildings on farm property over 20 acres in size. Campbell asked whether the County could adopt the City policy. Staab stated that minor alterations would be required, including a decision on who to name as the County's Board of Appeals. The Board requested that Staab and Goddard check on whether the City's Board of Appeals would be willing to hear appeals for the County also and to report back to the Board in two weeks with a draft Resolution. 6 PENDING LITIGATION Diane Staab, Deputy County Attorney Mike Thew, Chief Deputy County Attorney MOTION: Tussing moved and Campbell seconded to enter Executive Session at 9:30 a.m. for the purpose of pending litigation. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. MOTION: Tussing moved and Svoboda seconded to exit Executive Session at 9:57 a.m. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. 7 SALARIES FOR UNCLASSIFIED, UNREPRESENTED EMPLOYEES, SHERIFF CAPTAINS AND DEPARTMENT HEADS Following a brief discussion the Board took the following action: Bailiff I and Part-time Bailiffs Accept the recommendation for 3.5 percent increase. Bailiff II Accept for recommendation for 4.5 percent increase. Deputy Sheriff's Captains Accept recommendation of 3.8 percent increase. Community Mental Health Center Psychiatrists No recommendation from the Community Mental Health Center Director. Board requested State of Nebraska's percent of increase for comparability. Attorney I's Accept recommendations from the County Attorney and Public Defender. Attorney II's Request the County Attorney and Public Defender to review the salaries of the attorneys in the top salary range and discuss salaries with the Chair and Vice Chair. 8 ACTION ITEMS a. Appointment of Nona West to the Visitors Promotion Committee. MOTION: Campbell moved and Svoboda seconded to appoint Nona West to the Visitors Promotion Committee, with ratification of the appointment at the Tuesday, September 16, 1997 County Board meeting. On call Campbell, Svoboda, Tussing and Steinman voted aye. Motion carried. b. Allocation of $3,000 from the Inmate Benefit Fund for the Chaplaincy Program MOTION: Campbell moved and Tussing seconded c. Request from Mike Thurber, Corrections Director, to attend the Kansas Correctional Association Conference on October 5-8, 1997 MOTION: Svoboda moved and Campbell seconded approval. On call Svoboda, Campbell, Tussing and Steinman voted aye. Motion carried. d. Sign-Off on Final Office Design for the New Government Building MOTION: Tussing moved and Campbell seconded approval. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. e. Set Date of Public Hearing for Property Tax Levy Different Than Preliminary Levy. MOTION: Campbell moved and Svoboda seconded to set September 23, 1997 as the date for the public hearing on the property tax levy different than preliminary levy. On call Campbell, Svoboda, Tussing and Steinman voted aye. Motion carried. ADDITIONS TO THE AGENDA a. Renovation at Trabert Hall The Board requested Kerry Eagan, Chief Administrative Officer, to contact Don Killeen, Property Manager, and request that renovation of offices for the Lincoln/Lancaster Women's Commission cease, until a walk-through of the offices and further discussion by the Board of the space issue takes place. 9 CONSENT ITEMS a. Proxy for Nationwide Money Market Fund MOTION: Campbell moved and Tussing seconded to empower Kerry Eagan, Chief Administrative Officer, to vote the proxy for the Nationwide Money Market Fund. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. 10 ADMINISTRATIVE OFFICER REPORT a. Function of Visitors Promotion Committee Steinman and Campbell reported that the Visitors Promotion Committee (VPC) had requested that the Board relay in writing their expectations of the VPC for clarification of their role. Campbell noted that the Visitors Promotion Committee is advisory to the County Board and that their contract requires the VPC to review and make recommendations on the budget to the Board. Campbell stated that a further expectation should be that the VPC review that budget with the representatives from the Chamber of Commerce. Steinman reported that the Visitors Promotion Committee was concerned about the lack of lodging bookings and vacancies at the Convention and Visitors Bureau. Campbell suggested that the Visitors Promotion Committee be notified when the Convention and Visitors Bureau contract comes up for renewal and be allowed to make comments. She also suggested that the VPC make suggestions on how to better communicate with the Board on how the contract is working. 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus Eagan reported that John Layman, Appraiser, had notified him that the appraisal on the South Street Campus would be delivered to the Board on September 15th. The Board requested Eagan to notify Lincoln Public Schools (LPS) that the appraisal is completed and set up a meeting to discuss sale of the property. 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins No report was given. b. Joint Budget Committee - Campbell, Steinman Campbell reported that reports were received on gambling, regional boundaries, Keno Prevention Grants and domestic violence. c. Public Building Commission - Campbell, Hudkins Campbell reported that use of the "K" Street Building parking by the Game Day Bar on Saturdays during the University of Nebraska football games was discussed. Campbell reported that completion of construction of the new government building is scheduled for December, 1997. Moving dates for the various departments will be December 15, 1997 through January 15, 1998. Campbell also reported that the Public Building Commission will review whether to extend liability insurance coverage for the building. The "F" Street location will be removed from flood insurance coverage. d. Lincoln Partnership for Economic Development - Steinman Steinman reported that the new web site, lincoln jobs.com, for Economic Development was previewed. Steinman reported that every employer in Lincoln is encouraged to participate. e. Railroad Transportation Safety District - Steinman, Svoboda, Tussing Tussing reported that the Railroad Transportation Safety District approved their budget and planned to levy for the full amount this year. f. Board of Health - Hudkins Diane Staab, Deputy County Attorney, reported that Mayor Johannes had requested a delay of execution of the Interlocal Agreement transferring supervision to the Mayor until the Board of Health appoints a new Director. g. Advisory Defense Council - Svoboda Svoboda reported on local and federal terrorism exercises conducted in Lincoln. Svoboda also reported on discussion of possible merger of the 911 Manager and Emergency Services Coordinator positions. He stated that Les Meyers, Emergency Services Coordinator, had voiced opposition to any merger. Brief discussion followed with Board consensus that outside analysis of both agencies should be conducted to determine whether a merger would be beneficial. h. Region V Tussing reported discussion on the behavioral health redesign update. Tussing reported that a letter of intent was approved confirming that Region V will perform their statutory obligations and networking. 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, September 11, 1997, at 1:15 p.m., in the County-City Building, Fourth Floor Conference Room - Hudkins b. Parks & Recreation Advisory Committee - Thursday, September 11, 1997, at 4:00 p.m., in the County-City Building, Council Chambers - Tussing c. Visitors Promotion Committee - Monday, September 15, 1997, at 8 a.m., at the Chamber of Commerce - Svoboda d. General Assistance Burial Subcommittee - Tuesday, September 16, 1997, at 8 a.m., in the County-City Building, County Board Office - Campbell, Tussing e. Information Services Policy Committee - Tuesday, September 16, 1997, at 11 a.m., in the County-City Building, Mayor's Conference Room - Steinman f. City-County Common - Friday, September 19, 1997, at 8 a.m., in the County-City Building, Fourth Floor Conference Room - All Commissioners 14 INVITATIONS TO BOARD MEMBERS 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR THE COUNTY BOARD MEETING OF SEPTEMBER 16, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS 19 ADJOURNMENT By direction of the Chair, the meeting was adjourned. _____________________________ Kandra Hahn Lancaster County Clerk