Lancaster County
Board of Commissioners
Board of Commissioners
Staff Meeting Agenda Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, August 14, 1997 8:30 .m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF AUGUST 7, 1997 2 ADDITIONS TO AGENDA 3 8:30am STREET NAME CHANGE NO. 97003 (PURPLE HEART HIGHWAY), HIGHWAY 34 BETWEEN HIGHWAY 79 & INTERSTATE 80 Mike DeKalb, Planning Department 4 9:00am 1997-98 LEGISLATIVE SESSION Gordon Kissel, Legislative Consultant 5 9:30am PERSONNEL POLICY BOARD Ron Todd, Personnel Director; Diane Staab, Deputy County Attorney 6 9:45am HEALTH INSURANCE UPDATE Bill Kostner, City Risk Manager 7 10:00am GENERAL ASSISTANCE BURIAL PLAN Kathy Smith, Assistant Purchasing Agent 8 10:15am DESIGNATION OF FAIRGROUNDS BY AGRICULTURAL SOCIETY; LEASE AGREEMENT WITH PUBLIC BUILDING COMMISSION FOR PARKING LOT UNDER THE JAIL Diane Staab, Deputy County Attorney 9 10:30am PENDING LITIGATION Doug Cyr, Deputy County Attorney 10 ACTION ITEMS a. NACO Southeast District Fall Meeting - Thursday, September 11, 1997 b. NACO Annual Convention - Tuesday, October 14 - Thursday, October 16, 1997 c. Microcomputer Requests: 1. From the County Assessor, C#97227, from the Microcomputer Budget for $1,385.20 for Computer, Monitor, Fax/Modem, Software Upgrade 2. From the County Assessor, C#97228, from the Microcomputer Budget for $5,342.37 for Compaq Deskpros, Viewsonics, Microsoft Office Standards, CD-ROM Drives 11 CONSENT ITEMS a. Vacation Request from Russ Shultz for Thursday, August 21 and Friday, August 22, 1997 12 ADMINISTRATIVE OFFICER REPORT a. Field Training Sheriff's Deputy Pay b. LAP Rent at Trabert Hall c. Letter to Department of Interior Regarding Designation of Trust Land for Ponca Indian Tribe d. ArcView Training (GIS) 13 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 14 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins b. Lincoln Partnership for Economic Development - Steinman c. General Assistance Monitoring Committee - Campbell, Tussing d. Public Building Commission - Campbell, Hudkins e. Board of Health - Hudkins 15 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, August 14, 1997, at 1:15 p.m., at the County-City Building, Fourth Floor Conference Room - Hudkins b. Parks & Recreation Advisory Board - Thursday, August 14, 1997, at 4:00 p.m., at the County-City Building, Fourth Floor Conference Room - Tussing c. Super Common Meeting - Friday, August 15, 1997, at 8:00 a.m., at the Cornhusker Hotel, Grand Ballroom - All Commissioners d. Public Building Commission - Tuesday, August 12, 1997, at 10:00 a.m., at the County-City Building, Fourth Floor Conference Room - Campbell, Hudkins e. Visitors Promotion Committee - Monday, August 18, 1997, at 8:00 a.m., at the Chamber of Commerce Board Room - Svoboda f. Information Services Policy Committee - Tuesday, August 19, 1997, at 11:00 a.m., at the County-City Building, Mayor's Conference Room - Steinman 16 INVITATIONS TO BOARD MEMBERS a. Reception for Marcia & Aaron Hilkemann - Tuesday, August 19, 1997, from 4:00-6:00 p.m., at The Country Club of Lincoln Ballroom 17 CORRESPONDENCE TO THE COUNTY BOARD 18 CORRESPONDENCE FROM THE COUNTY BOARD 19 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 19, 1997 a. Request from Big Red Keno to Move Two Terminals From the Grandstand Area to the Beer Garden During the State Fair, August 22 through September 1, 1997 20 EMERGENCY ITEMS AND OTHER BUSINESS
Minutes Lancaster County Board Of Commissioners Fourth Floor Conference Room County-City Building Thursday, August 14, 1997 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Darlene Tussing Steve Svoboda Commissioners Absent: Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Ann Taylor, County Clerk's Office AGENDA ITEM: 1 APPROVAL OF THE COUNTY BOARD OF COMMISSIONERS MINUTES OF AUGUST 7, 1997 MOTION: Campbell moved and Tussing seconded approval of the minutes. On call Campbell, Tussing and Steinman voted aye. Svoboda abstained from voting. Motion carried. 2 ADDITIONS TO THE AGENDA a. Meeting with Jim Blue, Cedars Youth Service System, Regarding Juvenile Staff-Secure Facility Costs MOTION: Tussing moved and Campbell seconded approval of the addition to the agenda. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. 3 STREET NAME CHANGE NO. 97003 (PURPLE HEART HIGHWAY), HIGHWAY 34 BETWEEN HIGHWAY 79 & INTERSTATE 80 Mike DeKalb, Planning Department Mike DeKalb, Planning Department, briefly reported on the history of the request to rename the segment of Highway 34 between Highway 79 and Interstate 80 as "Purple Heart Highway". DeKalb reported that the State Highway Commission had adopted "Military Order of the Purple Heart Highway" as the name for the segment, but that the shortened version had been recommended by the Street Name Committee to comply with signage wording length. He stated the Military Order of the Purple Heart of the United States of America had approved the shortened version. 1997-98 LEGISLATIVE SESSION Gordon Kissel, Legislative Consultant Gordon Kissel, Legislative Consultant, stated that he would be attending as many hearings as possible on Interim Studies to be conducted on issues that the Board had designated a priority, including one related to the proposed State takeover of court costs. Kissel stated that it was the intent of the Revenue Committee to have the State takeover other areas of cost to the counties, such as court costs, to balance the loss of revenue due to passage of bills such asLB 271 (change motor vehicle taxation and fee provisions). Discussion followed on the need to continue to cultivate relationships with other large counties with regards to legislative issues and to meet with Lancaster County Senators prior to the start of the legislative session. In response to question from Campbell regarding the regional behavioral health issue, Kissel stated that a legal battle with regards to the State takeover of developmental disabilities was anticipated. Tussing reported that the regional governing boards had been requested to sign Letters of Intent with the State establishing network management by an August 31st deadline. Following a brief discussion, the Board tentatively scheduled a luncheon meeting with Kissel and the Lancaster Senate delegation on October 9th to discuss legislative priorities. 5 PERSONNEL POLICY BOARD Ron Todd, Personnel Director;Diane Staab, Deputy County Attorney Steinman stated that the Board was concerned with the cancellation of four consecutive meetings of the Personnel Policy Board scheduled to consider approval of job classification changes. She suggested that if members of the Personnel Policy Board were unable to attend the scheduled meetings, perhaps a change in the appointed membership was needed. Ron Todd, Personnel Director, noted for the record that only one meeting, not four consecutive meetings, had been canceled. He stated that the Board Chairman had elected not to call a meeting in the other instances. Todd also stated that the Personnel Policy Board is only required to meet quarterly, not on a monthly basis. In response to a question from Steinman, Todd suggested that the Board consider exceptional circumstance awards to make up the difference in salary for the two employees in the Election Commissioner's office whose job reclassifications were delayed. Patty Hansen, Election Commissioner, distributed a timeline for the job audit and reclassification of the two aforementioned employees in her department (Exhibit A). A brief discussion followed on ways to avoid future delays, with Todd agreeing to phone members of the Personnel Policy Board calling a meeting when items are scheduled, regardless of the issue. 6 HEALTH INSURANCE UPDATE Bill Kostner, City Risk Manager Ron Todd, Personnel Director, requested that the Board enter Executive Session. MOTION: Tussing moved and Svoboda seconded to enter Executive Session at 9:43 a.m. for discussion of Personnel policy (identified by Kerry Eagan, Chief Administrative Officer, as meaning labor negotiations). On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. MOTION: Tussing moved and Svoboda seconded to exit Executive Session at 9:50 a.m. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. Bill Kostner, City Risk Manager, briefly reviewed the planning time line for health insurance requested by the Board (County Board Information Packet). Kostner reported that the City of Lincoln, State of Nebraska, National Association of County Officials (NACO) and the University of Nebraska had been contacted to explore whether the County could join their health insurance programs. Tussing reported that she had been contacted with concerns regarding the limited number of pharmacies available to Mutual of Omaha members and the problem Mutual of Omaha seems to be experiencing with retaining pharmacists in their pharmacies. Kostner stated that a report to the Board on possible alternative affiliations for health insurance is scheduled for December, with recommendations on whether to request proposals for health insurance or to combine with another group scheduled for January, 1998. Kostner also stated that the issue of requesting bid proposals for a Health Insurance Consultant could be explored in October, if the Board so desired. Eagan stated that the consultant issue needs to be looked at earlier to prevent work on the next planyear from being performed by the current consultant. In response to a question from Campbell, Todd stated that the City health insurance affiliations had remained the same. 7 GENERAL ASSISTANCE BURIAL PLAN Kathy Smith, Assistant Purchasing Agent Kathy Smith, Assistant Purchasing Agent, distributed a Summary of the Review Process for General Assistance for County Burials (Exhibit B). Tussing expressed concern that none of the burial providers may agree to sign the burial plan contract. Smith stated that was a possibility. Steinman reported that the County has a County cemetery which could be used for general assistance burials and inquired whether C & G Caskets could provide full burial service. Smith stated that a licensed mortician is required to perform embalming. She stated that C & G Caskets had indicated that a licensed mortician had agreed to provide her services to them on a part-time basis. She stated however, that C & G Caskets was experiencing financial difficulties and would probably not be able expand their business to provide full burial service. Campbell stated that the General Assistance Burial Subcommittee had discussed a single bid for provider of burial service, but had decided that an individual's right to choose a provider should not be eliminated due to financial need. She stated that if one provider was desired, bids for the service would need to be sought. Campbell also noted that the County does not administer the burial plan, the Department of Social Services does, and that it was important to have their input on the matter. Campbell stated that the Burial Subcommittee believed that the County Cemetery was the answer for the disposition of cremains. Eagan stated that a "hold harmless" statute with regards to cremation should be a legislative priority. Smith distributed and reviewed the County Burial Fee Schedule and statistics regarding County burials and comparisons to other counties (Exhibits C & D),noting that a flat fee for the provision of burialservices was used to discourage increases for separate services. Smith also reported that a cost of living increase of approximately 3.5% was included in the 3 year contract, effective the first year of the contract.Discussion took place regarding alternatives if burial providers refuse to sign the proposed burial contract. The Board requested the Burial Subcommittee to proceed as follows: a. Send a letter to the burial providers informing them of a delay to allow sufficient time to address the issues raised by the burial providers, to receive the County Attorney's opinion with regards to cremations and to review the language of the Burial Plan, with input from the representative of the Department of Social Services that administers the plan. b. Contact C & G Caskets to inquire whether they would be capable of providing full burial service. c. Revise the Burial Plan language to reflect that unclaimed cremains will be taken to the County Cemetery. d. Rewrite section 4.102 of the Burial Plan to delineate provisions for grave liners with regards to burial and cremains. 8. DESIGNATION OF FAIRGROUNDS BY THE AGRICULTURAL SOCIETY; LEASE AGREEMENT WITH THE PUBLIC BUILDING COMMISSION FOR PARKING LOT UNDER THE JAIL Diane Staab, Deputy County Attorney Diane Staab, Deputy County Attorney, reported that the Agricultural Society plans to adopt resolutions at their August 21st meeting formally designating the 152 acre tract of land at 112th and Adams Streets as the Lancaster County Fairgrounds, in addition to the one located at State Fair Park. Staab stated that General Levy funds could be used for the lease or purchase of the fairgrounds property and that the Capital Construction Levy could only be used for capital improvements on the County Fairgrounds. Campbell requested that the County Attorney research the statutes for clarification on the use of levy funds with regards to location of the County Fairgrounds. Staab reported that she had received a memo from Bill Austin, City Attorney, suggesting that the County consider leasing the parking lot located under the County Corrections Facility to the Public Building Commission. This would allow the Public Building Commission to expend its funds on improvements to the parking facility and to regulate and enforce parking regulations there. The Board concurred with the City Attorney's suggestion. 9 PENDING LITIGATION Doug Cyr, Deputy County Attorney MOTION: Tussing moved and Campbell seconded to enter Executive Session at 10:50 a.m. for the purpose of pending litigation. On call Tussing, Campbell, Svoboda and Steinman voted aye. Motion carried. MOTION: Tussing moved and Svoboda seconded to exit Executive Session at 11:15 a.m. On call Tussing, Svoboda, Campbell and Steinman voted aye. Motion carried. 10 ACTION ITEMS a. Nebraska Association of County Officials (NACO) Southeast District Fall Meeting - Thursday, September 11, 1997 Steinman reported that she had been asked to extend a welcome greeting to participants at the Nebraska Association of County Officials (NACO) Southeast District Fall Meeting luncheon. She stated that she would be unable to attend and inquired whether any of the other Board members would like to attend and extend a welcome in her place. Campbell suggested that Hudkins might like to, as he also serves as a member of the Nebraska Association of County Officials (NACO) Board. Board consensus to seek further information regarding scheduled topics of discussion before deciding on whether to register and attend the workshop sessions. b. Nebraska Association of County Officials (NACO) Annual Convention - Tuesday, October 14 - Thursday, October 16, 1997 Board consensus to submit registrations for Campbell and Tussing to attend the convention. c. Microcomputer Requests: 1. County Assessor, C#97227, from the Microcomputer Budget for $1,385.20 for Computer, Monitor, Fax/Modem, Software Upgrade 2. County Assessor, C#97228, from the Microcomputer Budget for $5,342.37 for Compaq Deskpros, Viewsonics, Microsoft Office Standards, CD-ROM Drives In response to question from Campbell, Norm Agena, County Assessor, reported that funding of this request was included in the Microcomputer Fund. Robin Hendricksen, Chief Deputy County Assessor, reported that $447.78 for the Microsoft Office Standard could be deleted from the request. Hendricksen also stated that delivery of one of the Compaq Deskpros could be delayed until the move into the new building. MOTION: Campbell moved and Tussing seconded to approve the microcomputer requests and to request that Robin Hendricksen, Chief Deputy County Assessor, work with Dave Kroeker, Budget & Fiscal Officer, regarding the timing of delivery. On call Campbell, Tussing, Svoboda and Steinman voted aye. Motion carried. ADDITIONS TO THE AGENDA a. Meeting with Jim Blue, Cedars Youth Service System, Regarding Juvenile Staff-Secure Facility Costs Steinman reported that she and Campbell had met with Jim Blue and Connie Yost, Cedars Youth Service System, and Kit Boesch, Human Services Administrator, regarding juvenile staff-secure facility costs. Steinman reported that Blue estimated the cost of renovation of the fourth floor of Trabert Hall as a juvenile staff-secure facility to be a maximum of $87,000. He also indicated that $20,000 - $25,000 in funds may be available to him from the State to offset equipment costs. Steinman stated that the County has $70,000 in funds through the Crime Commission for the Assessment Center which could possibly be used for administration costs. Steinman also reported Blue had indicted that the County would only be charged per juvenile placement, after renovation costs. She stated that Blue was confident that the other slots could be filled through referrals from other counties and entities. Campbell stated that a per diem rate of $105 - $115 is anticipated, which includes lease costs. Campbell also reported that Dennis Banks, Attention Center Director, was unable to attend the meeting, but that his input on costs was also needed. 11 CONSENT ITEMS a. Vacation Request from Russ Shultz for Thursday, August 21 and Friday, August 22, 1997 MOTION: Tussing moved and Campbell seconded approval of the vacation request. On call Tussing, Campbell, Svoboda and Steinman voted aye Motion carried. 12 ADMINISTRATIVE OFFICER REPORT a. Field Training Sheriff's Deputy Pay Eagan reported on a memo from Kandra Hahn, County Clerk, regarding Field Training Officer pay for Sheriff's deputies (Board Information Packet). Campbell reported that Hahn suggested issuing payment in the amount of $300, after withholding, as in the past, but that the issue be brought forth in future labor negotiations. Campbell stated that withholding is deducted from the amount awarded to County employees for Exceptional Circumstance Awards, but that payment is governed by policy, whereas this pay falls under the Union contract. The Board concurred with Hahn's suggestion and requested Eagan to contact Terry Wagner, County Sheriff and John Cripe, Classification and Pay Manager regarding introduction of the issue in future contract negotiations. b. Lincoln Action Program (LAP) Rent at Trabert Hall Eagan reported that, at his request, Don Killeen, County Property Manager, had prepared a contract specifying space and rent for the Lincoln Action Program (LAP) at Trabert Hall in accordance with the letter from Killeen dated August 8, 1997. c. Letter to the Department of Interior Regarding Designation of Trust Land for Ponca Indian Tribe Eagan reported that a response to the letter from the Department of Interior regarding designation of trust land for the Ponca Indian Tribe was required by August 22nd. Eagan stated that the property in question was actually within the City of Lincoln's zoning jurisdiction and he agreed to contact Bill Austin, City Attorney, to verify that the City was apprised of the request. Eagan informed the Board that once designation of trust land is approved for an Indian tribe, they are no longer subject to local governing rules and regulations, including zoning. He stated however, that State gambling laws would still apply. d. ArcView Training (Geographic Information System) Campbell requested clarification on whether the training was primarily designed for daily users of the software. Board consensus to have Eagan attend the ArcView training. 13 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 14 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee Hudkins No report was given. b. Lincoln Partnership for Economic Development Steinman Steinman reported that the effect of beltways on other communities and identification of Industrial-3 (I-3) zoning areas were discussed. Steinman also reported that a website is being developed for the Chamber of Commerce and Lincoln businesses to recruit employees to the Lincoln community. She stated that a database of available jobs, information about Lincoln businesses and career information will be available. Steinman noted that the new website will also provide access to Lincoln businesses with existing websites. Steinman also reported on the retailing plan for 27th & Pine Lake Road and plans for office development in that area. Campbell suggested that Steinman remind the the group that the County has an Economic Development Fund for businesses wishing to locate in Lancaster County. c. General Assistance Monitoring Committee Campbell, Tussing Campbell reported that the Urban Indian Center had inquired about direct County reimbursement for a primary health care center. Campbell also reported discussion on burials, computer project development and crisis calls for the Homeless. d. Public Building Commission Campbell, Hudkins Campbell briefly reviewed actions taken by the Steering Committee since July 15, 1997 (Board Information Packet). Campbell reported that tenants requesting changes to the new building plans will be responsible for payment for those changes. Campbell also reported that the new building is required to have a different street address to comply with codes. e. Board of Health Hudkins No report was given. 15 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, August 14, 1997, at 1:15 p.m., in the County-City Building, Fourth Floor Conference Room Hudkins b. Parks & Recreation Advisory Board - Thursday, August 14, 1997, at 4 p.m., in the County-City Building, Fourth Floor Conference Room Tussing c. Super Common Meeting - Friday, August 15, 1997, at 8 a.m., at the Cornhusker Hotel, Grand Ballroom All Commissioners d. Public Building Commission - Tuesday, August 12, 1997, at 10 a.m., in the County-City Building, Fourth Floor Conference Room - Campbell, Hudkins e. Visitors Promotion Committee - Monday, August 18, 1997, at 8 a.m., at the Chamber of Commerce Board Room Svoboda f. Information Services Policy Committee - Tuesday, August 19, 1997, at 11 a.m., in the County-City Building, Mayor's Conference Room Steinman 16 INVITATIONS TO BOARD MEMBERS a. Reception for Marcia & Aaron Hikemann - Tuesday, August 19, 1997, from 4-6 p.m., at the Country Club of Lincoln Ballroom 17 CORRESPONDENCE TO THE COUNTY BOARD 18 CORRESPONDENCE FROM THE COUNTY BOARD 19 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 19,1997 20 EMERGENCY ITEMS AND OTHER BUSINESS 21 ADJOURNMENT At the direction of the Chair, the meeting was adjourned. _______________________ Kandra Hahn Lancaster County Clerk