Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, July 31, 1997 8:30 a.m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JULY 22 & 24, 1997 AND BUDGET HEARING MINUTES OF JULY 15, 1997 2 ADDITIONS TO AGENDA 3 8:30am LANCASTER COUNTY VETERANS SERVICES QUARTERLY REPORT Gary Chalupa, County Veterans Services Officer 4 9:00am RURAL RESIDENTIAL STUDY Tim Stewart, Lincoln-Lancaster Planning Department Director 5 9:30am COUNTY BOARD BELTWAY DISCUSSION (BELTWAY TASK III REPORT) Tim Stewart, Planning Department Director; Don Thomas, County Engineer 6 10:00am STREET NAME CHANGE NO. 97005, RENAMING DEERHAVEN ROAD AS DEERHAVEN DRIVE, BETWEEN S. 60TH & S. 63RD Mike DeKalb and Ray Hill, Planning Department 7 10:15am FURNITURE FOR NEW BUILDING Steve Flanders, Project Manager 8 ACTION ITEMS a. Building Names b. Request from Juvenile Court for Copy Machine, Fax Machine and Conference Room Furniture at Trabert Hall c. Topics for Super Common Meeting on August 15, 1997 9 CONSENT ITEMS a. Vacation Request from Kit Boesch for Friday, August 8 and Monday, August 11, 1997 10 ADMINISTRATIVE OFFICER REPORT a. Correspondence from Senator Don Wesely re: LR 253 (Antelope Valley Project) b. Ecological Committee Sustainability of Natural Resources Report c. Letter from United States Department of the Interior Regarding Resolution #96-101 of the Ponca Tribe of Nebraska Requesting to Place Property in Trust 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee Tussing b. Master Plan Steering Committee Hudkins c. Officials Committee Campbell, Steinman d. Attention Center Advisory Committee Steinman 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee Thursday, July 31, 1997, at 1:15 p.m., at the County-City Building, Fourth Floor Conference Room Hudkins b. Public Building Commission Budget Hearing Monday, August 4, 1997, at 6:00 p.m., at the County-City Building, Commissioners Hearing Room Campbell, Hudkins c. Ecological Advisory Committee Tuesday, August 5, 1997, at 7:00 a.m., at the County-City Building, Fourth Floor Conference Room Tussing d. Stevens Creek Watershed Advisory Group Tuesday, August 5, 1997, at 7:00 p.m., at the LPSNRD Conference Room Campbell, Tussing 14 INVITATIONS TO BOARD MEMBERS a. 4-H VIP Luncheon - Thursday, July 31, 1997, at 12:00 p.m., The Beef Pit, State Fair Park 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF AUGUST 5, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, July 31, 1997 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Steve Svoboda Darlene Tussing Commissioners Absent: Larry Hudkins Others Present: Kerry Eagan, Chief Administrative Officer Susan Starcher, Administrative Aide AGENDA ITEM 1 APPROVAL OF MINUTES OF JULY 22 AND 24, 1997 AND BUDGET HEARING MINUTES OF JULY 15, 1997 MOTION: Campbell moved and Tussing seconded approval of the minutes of July 22 and 24, 1997 and budget hearing minutes of July 15, 1997. The Board voted unanimous approval. 2 ADDITIONS TO AGENDA a. Elected Officials Salary Committee b. Health and Human Services Service Boundaries MOTION: Tussing moved and Campbell seconded approval of the additions to the agenda. The Board voted unanimous approval. 3 LANCASTER COUNTY VETERANS SERVICES QUARTERLY REPORT - Gary Chalupa, County Veterans Services Officer Gary Chalupa, County Veterans Services Officer, appeared and referred to the quarterly report and annual report contained in the agenda packet. In response to a question asked by Campbell, Chalupa stated individuals need more help with filing claims during the summer and financial aid is needed more in the winter months. Chalupa reported Veterans Service received $135,883 last year in aid and 75 percent of that aid came from State funds. Discussion focused on veterans burials. Chalupa explained the State Veterans Aid Fund will be available to peace-time veterans and because of that they are adjusting some of the limits. Chalupa said the State Veterans Aid Fund currently gives the County $2,000 toward the cost of a $3,000 burial. He reported there is a possibility, beginning October 1, they will be given the total amount of $3,000. In response to a question asked by Steinman pertaining to granite headstones, Chalupa stated he is in the process of inquiring with Trump Memorials and Speidell regarding costs and the possibility of negotiating a special rate. Once the research is completed, the County Attorney's Office would review the information. ADDITIONS TO AGENDA a. Elected Officials Salary Committee Eagan said they need another individual on the committee. Individuals who have agreed to serve on the committee are Pat Kahm with Lincoln Independent Business Association; Jerry Dimon with Ameritas, a representative from the Chamber of Commerce and Jan Gauger. Campbell suggested Jim Gordon serve on the committee. Eagan stated he would contact Gordon. 4 RURAL RESIDENTIAL STUDY - Tim Stewart, Lincoln- Lancaster Planning Department Director; Kent Morgan, Planning Department; Mike DeKalb, Planning Department Kent Morgan, Planning Department, distributed the Rural Residential Development Report for Lancaster County (attachment (1)). Tim Stewart, Planning Department Director, gave a brief synopsis of the report which included: a. A map showing the various townships within the County b. Residential Use Classifications and the four major residential groupings which are Acreage (isolated residential developments), Lots (suburban style developments in a subdivision), Farms with Residential Use and Village Residential. c. A map of Rural Residential Uses - Parcel Overview d. A map of Rural Residential Uses - Yankee Hill Township e. A map of Rural Residential Uses - Grant Township f. A map of Acreage and Lot Parcels by Township Stewart stated there is a total vacancy rate of approximately 24.9 percent for acreages and lots. He added it does not address the issue of buildability or marketability. Campbell asked about the vacancy rate inside Lincoln. Stewart said the question within the City is how much of the land can be served now without extending the sewer. He stated the report does not include a lot of analysis or any recommendations. Stewart noted the only conclusion that he had drawn was that the character of Lancaster County is clearly changing from primarily agricultural use to one that has a much more urban flavor and character. Steinman said she would like to see land use designations for the County. Stewart suggested a build out of the current County Land Use Plan. Steinman asked if the Geographical Information System (GIS) was capable of providing information regarding the location of good soil and water. Stewart stated it is a project they would like to do in the future, however, it is a large process. Campbell said she feels they should meet with the City Council to discuss acreages. Stewart said the City Council will be briefed on the Rural Residential Development Report on August 18th. He suggested it then be placed on the agenda for the Commons or Super Commons meetings. 5 COUNTY BOARD BELTWAY DISCUSSION (BELTWAY TASK III REPORT) Tim Stewart, Planning Department Director; Don Thomas, County Engineer Campbell asked that the roads which are non-beltway alternatives be repeated, in parentheses, throughout the report to help the reader. She also requested a color map be inserted for referral. Campbell stated chapter five of the Beltway Task III Report discusses variables which were reviewed and said the report notes there are some variables that have not been added. One of those variables is compatibility with future land use. She asked Stewart if there was any language in the existing plan which would provide a foundation. Stewart responded that the issue of sensitivity to future land uses was part of the consultant's responsibility. The direction included in the "scope of work" requires them to look at two future land use alternatives which were provided by the Planning Department last year. Campbell asked if it would be helpful to have one graph in the report that identifies the build-out so that the Board understands from their land use map what that build-out area encompasses. Stewart stated it would be helpful and recommended that the Board make the request, in writing, to the consultant. Discussion also focused on page 265 of the report regarding the issue of individuals traveling the shortest distance between two places rather than the shortest time period. Campbell said she felt the language addresses the way things are seen at present and not the way they will be practiced in the future. Campbell referred to the following statement in Chapter 8-4, "These estimates show that a beltway could be justified based on the land use assumptions in the Comprehensive Plan which included only minor growth in the beltway study area". She asked if the beltway was being justified due to a more conservative approach in talking about minor growth in the Comprehensive Plan. She also asked if the traffic projections, regarding the south and east beltways, are based on the build-out and not on the additional directional growth. It was recommended that both questions be directed to the consultant. Stewart said there will be a number of technical comments provided to the consultants and that they will most likely be forwarded for consideration prior to the August 15th Super Commons meeting. 6 STREET NAME CHANGE NUMBER 97005, RENAMING DEERHAVEN ROAD AS DEERHAVEN DRIVE, BETWEEN SOUTH 60TH AND SOUTH 63RD - Mike DeKalb, Planning Department Mike DeKalb, Planning Department, appeared and disseminated a map regarding the requested street name change (attachment (2)). He explained there are no addresses using "Deerhaven Road" in the Cole Directory, the Assessor's records, at the United States Post Office or in the Lincoln Telephone Directory. 7 FURNITURE FOR NEW BUILDING - Steve Flanders, Project Manager; Dave Kroeker, Budget and Fiscal Officer; Don Killeen, County Property Manager Dave Kroeker, Budget and Fiscal Officer, reported Gretchen Golter of All Makes Office Equipment, was visiting departments to review their furniture needs. He said he thought there would be a fair amount of replacement furniture needed and that it may be possible to receive the same discount on freestanding furniture using the current contract. Kroeker suggested appointing a committee to review, by department, any existing furniture which could be moved to the new building. It was the consensus of the Board to appoint Steve Flanders, Linda Steinman and Dave Kroeker to review departments for existing furniture which could be transferred to the new building and to also review the new floor plan developed by Golter with each department. Flanders reminded the Board he had given them a price for the purchase of all new furniture in February, 1997 and that a decision must be made by the end of August. 8 ACTION ITEMS a. Building Names It was the consensus of the Board to retain the name of the County/City Building for the new building and call the renovated building the Justice & Law Enforcement Center. b. Request from Juvenile Court for Copy Machine, Fax Machine and Conference Room Furniture at Trabert Hall Kroeker recommended Juvenile Court use the current lease agreement with Automated Business Systems regarding a copy machine. He added that a fax machine will probably be needed. It was the consensus of the Board not to purchase any furniture for the temporary move to Trabert Hall unless it is transferred back to the new building. Flanders said they would try to locate temporary furniture for the conference room. c. Topics for Super Common Meeting on August 15, 1997 See Agenda Item 5. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION Doug Cyr, Deputy County Attorney MOTION: Campbell moved and Tussing seconded to add an Executive Session to the agenda. The Board voted unanimous approval. MOTION: At 10:33 a.m. Campbell moved and Tussing seconded to enter into Executive Session for the purpose of discussing pending litigation. The Board voted unanimous approval. MOTION: At 10:48 a.m. Campbell moved and Tussing seconded to exit Executive Session. The Board voted unanimous approval. 9 CONSENT ITEMS a. Vacation Request from Kit Boesch for Friday, August 8 and Monday, August 11, 1997 MOTION: Campbell moved and Tussing seconded approval of Consent Item 9A - Vacation Request from Kit Boesch for Friday, August 8 and Monday, August 11, 1997. The Board voted unanimous approval. 10 ADMINISTRATIVE OFFICER REPORT a. Correspondence from Senator Don Wesely regarding LR 253 (Antelope Valley Project) It was the consensus of the Board to request Kerry Eagan to return a letter to Senator Wesely thanking him for his research on Legislative Resolution 253 (a study of the Antelope Creek Valley project) and that they will look forward to working with him. b. Ecological Committee Sustainability of Natural Resources Report Campbell suggested requesting the Ecological Committee attend a meeting to report their findings. c. Letter from United States Department of the Interior Regarding Resolution Number 96-101 of the Ponca Tribe of Nebraska requesting to Place Property in Trust Eagan explained the property the Poncas want to place in trust was the former Red Cross building. He suggested seeking a legal opinion from the County Attorney to determine what the land can be used for. 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus ADDITIONS TO AGENDA b. Health and Human Services Service Boundaries Campbell said the meeting regarding service boundaries is to be informational only. It was the consensus of the Board to invite Jessie Rasmussen, Health and Human Services; Jack Mills, Executive Director of the Nebraska Association of County Officials; Kit Boesch, Human Services; Linda Thomsen, Social Services; George Hanigan, Community Mental Health Center; Dave Merrill, Region V; Dennis Banks, Attention Center for Youth; Dave Kroeker, Budget and Fiscal Officer and Reba Schafer, Aging. Eagan suggested placing the item on the August 21st agenda following Board of Corrections. 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Tussing Tussing reported the advisory committee requested an update on the South Street Campus. b. Master Plan Steering Committee - Hudkins No report given. c. Officials Committee - Campbell, Steinman Campbell reported the transportation plan and a Comprehensive Plan Amendment (East "O" Street Study) were approved. Linda Wilson was elected as Chair and Linda Steinman was elected Vice Chair. d. Attention Center Advisory Committee - Steinman Steinman reported the staff-secure facility was discussed as well as two proposals for the needs of the Attention Center and juvenile justice. A meeting will be held on August 25th for the purpose of interviewing the two consultants. Discussion followed regarding the staff-secure facility. Campbell suggested she and Commissioner Steinman visit with Jim Blue, Dennis Banks and Kit Boesch regarding a contingency plan. ADJOURNMENT: At the direction of the Chair the meeting was adjourned. Kandra Hahn Lancaster County Clerk