Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA LANCASTER COUNTY BOARD OF COMMISSIONERS COUNTY-CITY BUILDING FOURTH FLOOR CONFERENCE ROOM THURSDAY, JULY 24, 1997 8:30 a.m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JULY 17, 1997 2 ADDITIONS TO AGENDA 3 8:30am LEADERSHIP LINK PROGRAMS Sue Eckley, Safety & Training Officer; Barb Boggs, Employment Technician 4 9:00am LAND REUTILIZATION COMMITTEE Doug Cyr, Deputy County Attorney; Terry Adams, Deputy Treasurer 5 9:15am EXECUTIVE SESSION (PENDING LITIGATION) Mike Thew, Chief Deputy County Attorney 6 9:30am EXECUTIVE SESSION (LABOR NEGOTIATIONS) John Cripe, Classification and Pay Manager 7 9:45am 1997 MICROCOMPUTER REQUESTS Ken Kuszak, Information Services; Doug Thomas, Information Services Director; and Dave Kroeker, Budget & Fiscal Officer 8 ACTION ITEMS a. Request from Wildlife Rescue for Road-Kill Deer b. Request from Convention and Visitors Bureau for $25,000 from Contingency Fund for 1996 High School Football Championships c. Sign Request from the YMCA d. Paving of Streets Within the Unincorporated Village of Kramer 9 CONSENT ITEMS a. Vacation Request from Mike Thurber for Monday, August 11 through Monday, August 18, 1997 10 ADMINISTRATIVE OFFICER REPORT a. Review of Goals from 1997 Mid-Year Budget Retreat 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Lancaster Manor Advisory Committee - Thursday, July 24, 1997, at 12:00 p.m., at Lancaster Manor Conference Room - Tussing b. Master Plan Steering Committee - Thursday, July 24, 1997, at 1:15 p.m., at the County-City Building, Fourth Floor Conference Room - Hudkins c. Officials Committee - Tuesday, July 29, 1997, at 10:00 a.m., at the County-City Building, Mayor's Conference Room - Campbell, Steinman d. Attention Center Advisory Committee - Tuesday, July 29, 1997, at 7:00 p.m., at the Attention Center - Steinman 14 INVITATIONS TO BOARD MEMBERS a. Leadership Link Monthly Meeting - Tuesday, August 5, 1997, at 11:45 a.m., at Valentino's, 35th & Holdrege 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 29, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, July 24 1997 8:30 a.m. Commissioners Present: Linda Steinman, Chair Kathy Campbell Larry Hudkins Steve Svoboda Darlene Tussing Others Present: Kerry Eagan, Chief Administrative Officer Susan Starcher, County Clerk's Office AGENDA ITEM 1. APPROVAL OF MINUTES OF JULY 17, 1997 MOTION: Tussing moved and Svoboda seconded approval of the minutes of July 17, 1997. The Board voted unanimous approval. 2. ADDITIONS TO AGENDA a. Microcomputer Request, C#97209, in the amount of $215, for Windows 95 for the County Court b. Request from District Court for two Pentiums for usage by law clerks c. Correspondence from Health and Human Services regarding service areas d. Overview of Citizens Advisory Committee for the Beltway MOTION: Campbell moved and Hudkins seconded approval of the additions to the agenda. The Board voted unanimous approval. 3 LEADERSHIP LINK PROGRAMS - Sue Eckley, Safety & Training Officer; Barb Boggs, Employment Technician; Deb Nerud, City Libraries Sue Eckley, Safety and Training Officer, disseminated information regarding Leadership Link's Professional Development Seminar entitled "Diversity in the Workplace" to be presented on August 12, 1997 (attachment (a)). Also distributed and briefly discussed was information pertaining to the goals and purpose of the National Management Association (attachment (2)). Eckley explained they are charged with appearing before the County Board and all City Directors as an advisory committee to request input for future training sessions. Deb Nerud, City Libraries, said it was her understanding that the County Board, as well as the City Directors, would act as an advisory board to Leadership Link. She explained she had contacted the State and was informed that each department makes up the advisory board who then advises the chapter on the training they would like to see their employees receive. Campbell said she would like to see the Management Team act as an advisory board because those individuals work with the employees on a day to day basis. The Board agreed. Eckley said by having the Management Team act as an advisory board, it would give them a broader overview. 4 LAND REUTILIZATION COMMITTEE - Doug Cyr, Deputy County Attorney; Terry Adams, Deputy Treasurer Doug Cyr, Deputy County Attorney, appeared and explained that the Land Reutilization Committee is a vehicle for selling properties which are foreclosed on in tax foreclosure proceedings rather than the County going through the sale process. He said the Reutilization Authority would take care of the sale of the property and then charge a commission based upon the sale of the land. Cyr said the committee wouldn't have an auction like the County's; it would be more of a negotiated sale rather than a forced tax foreclosure sale. Hudkins said he was reluctant to set up another bureaucracy, however, he feels the County isn't doing a good job of describing for the public foreclosed properties offered for sale by the County. He asked Cyr if he felt the reutilization committee would allow the County more time to market the property. Cyr stated it would allow more time and that the reutilization committee would specialize in that area. Hudkins asked for clarification regarding the lien method versus the certificate method. Terry Adams, Deputy County Treasurer, explained that a certificate is issued after two years using the certificate method. There is then a three year waiting period after which the property is sold or foreclosed on. After two years, using the lien method, the property is foreclosed on and whoever forecloses must wait three years before they can take ownership. In response to a question asked by Campbell, Adams said they don't dispose of the parcels of property that don't sell; the County continues to foreclose on them. Cyr explained the County has no way of giving the property away, even though it would be in the best financial interest of the County. He said it would be very beneficial to the County to be able to be more flexible on some of the tax properties which are offered for sale a number of different times and won't sell because there is no value. Cyr said he didn't know if the County would be able to have those taxes written off after a set number of years. It currently takes 15 years. MOTION: Campbell moved and Tussing seconded to authorize Kerry Eagan to complete the Land Reutilization survey with Linda Steinman, Chair of the County Board, and return to the Land Reutilization Commission of Douglas County indicating an interest on the part of Lancaster County. The Board voted unanimous approval. 5. EXECUTIVE SESSION (PENDING LITIGATION) - Mike Thew, Chief Deputy County Attorney MOTION: At 9:20 a.m. Tussing moved and Hudkins seconded to enter into Executive Session for the purpose of discussing pending litigation (Agenda Item 5) and labor negotiations (Agenda Item 6). The Board voted unanimous approval. MOTION: At 9:46 a.m. Campbell moved and Tussing seconded to exit Executive Session. The Board voted unanimous approval. 6. EXECUTIVE SESSION (LABOR NEGOTIATIONS) - John Cripe, Classification and Pay Manager See Agenda Item 5. 7. 1997 MICROCOMPUTER REQUESTS - Ken Kuszak, Information Services; Doug Thomas, Information Services Director; and Dave Kroeker, Budget and Fiscal Officer Dave Kroeker, Budget and Fiscal Officer, distributed documentation regarding microcomputer purchases for Fiscal Years, 1997, 1996, 1995 and 1994 (attachment (3)). Also distributed was documentation regarding microcomputer requests for Fiscal Year 1998 (attachment (4)). Steinman noted a discrepancy in figures on the microcomputer request for the Public Defender. She explained the documentation shows an expenditure of $23,236, however, it was her understanding from the July 17th meeting the amount would be $25,736. Doug Thomas, Information Services Director, stated the $25,736 includes the amount of the scanner. Register of Deeds Campbell stated her motion from last week was to grant four Pentium retrieval stations immediately and hold the remaining four until the Mid-Year Budget Review. She noted it was requested that the 19-inch monitor versus the 21-inch be reviewed because the 19-inch monitors are now available. Dan Nolte, Register of Deeds, stated placing three retrieval stations on hold until the Mid-Year Budget Review would not be a problem. He expressed his concern about the 19-inch monitor versus the 21-inch and said they had tried the 19-inch, however, the 21-inch monitor for the large images is preferable. Thomas said he had reviewed the monitor issue. Part of the problem, he said, is that they are dealing with larger documents. Also discussed was the request for a reader printer and whether the reader printer in the Clerk's Office could be shared in a common space. Campbell asked if anyone had spoken with the Clerk. Hudkins stated he would like to know if joint usage can be accomplished between the Clerk's Office and Register of Deeds without impairing either office. Campbell said the money is authorized and is in the budget, but the question is whether joint usage can be accomplished. Nolte said they would be willing to look into joint usage. It was the consensus of the Board to request the Chair of the County Board and Dave Kroeker to speak with Kandra Hahn, County Clerk, and Dan Nolte, Register of Deeds, regarding the reader printer and whether joint usage can be accomplished. Public Defender It was the consensus of the Board to authorize $15,000 with the remaining $10,000 to be reviewed at mid-year. ADDITIONS TO THE AGENDA Request from District Court for two Pentiums for usage by law clerks Eagan submitted a letter from the Honorable Judge Merritt requesting two Pentiums for usage by the law clerks (attachment (5)). Eagan stated he would contact Ken Kuszak, Information Services, regarding a cost estimate, noting the request for a printer has been pre-approved if it is determined it is needed. It was the consensus of the Board to approve two Pentiums and a printer if needed. RETURNING TO AGENDA ITEM 7 Records Management Kroeker said Records Management is requesting a second scanner. Thomas stated it was a personal computer and a scanning workstation. Consensus was to leave the expenditure in the budget and request Dave Kroeker to speak with Brian Pillard, Records Manager, regarding the need for a second scanning workstation and advise the Board. Sheriff Consensus was to proceed with the request for the portable crime scene workstation, one general usage patrol accident reconstruction workstation and a laser printer and computer upgrades. County Attorney It was the consensus of the Board to proceed with the request for four Pentiums and one printer. Adult Probation Kuszak said he would contact Adult Probation and review their needs. If used 486 computers will fill their needs they will proceed with those. Otherwise, they will proceed with the Pentiums. Attention Center It was the consensus of the Board to proceed with the installation of a T1 circuit for both facilities, workstation activities floor, a printer conference room, Internet access for Dennis Banks, Director, and Judy Foote, Administrative Aide, less the phone line for T1 line included in Fiscal Year 1998 budget request and to delete the laptop for meetings. Extension Service Consensus was to leave the request for $9,450 in the budget and to request more detailed information. ADDITIONS TO AGENDA a. Microcomputer Request, C#97209, in the amount of $215, for Windows 95 for the County Court MOTION: Campbell moved and Hudkins seconded approval of Microcomputer Request C#97209. The Board voted unanimous approval. b. Request from District Court for two Pentiums for usage by law clerks Acted on previously. c. Correspondence from Health and Human Services regarding service areas Steinman said they would like to obtain information from Douglas and Sarpy counties regarding their response to the meeting held by Health and Human Services in connection with service areas and whether they had developed a region. Campbell suggested they place the item on a Thursday agenda. She also suggested they request George Hanigan, Community Mental Health Center and Kit Boesch, Human Services attend the meeting. Other individuals suggested were Linda Thomsen, Social Services; Dave Merrill and Jill Rubottom, Region V; Reba Schafer, Aging; Dennis Banks, Attention Center and Jessie Rasmussen, Health and Human Services. d. Overview of Citizens Advisory Committee for the Beltway Steinman reported she had received a letter from the Citizens Advisory Committee requesting comments about the beltway, in writing, by August 1, 1997. 8. ACTIONS ITEMS a. Request from Wildlife Rescue for Road-Kill Deer MOTION: Hudkins moved and Tussing seconded approval of a request from Wildlife Rescue for road-kill deer. The Board voted unanimous approval. b. Request from Convention and Visitors Bureau for $25,000 from Contingency Fund for 1996 High School Football Championships MOTION: Campbell moved and Tussing seconded approval of the request from the Convention and Visitors Bureau for $25,000 from the Contingency Fund for the 1996 High School Football Championships. The Board voted unanimous approval. c. Sign Request from the Young Men's Christian Association Campbell suggested authorizing the first two signs and to request Don Thomas, County Engineer, obtain and install the signs with funding to come from his budget. She said if there is a shortfall at the end of the year they could make it up out of the Contingency Fund. MOTION: Hudkins moved and Campbell seconded authorization of informational signage for westbound traffic on Pioneers Boulevard and for northbound traffic on Folsom Street with funding to come from the County Engineer's budget. The Board voted unanimous approval. d. Paving of Streets within the Unincorporated Village of Kramer Eagan stated they should send a response indicating the Board has reviewed the request. He added they should indicate it is not in the One and Six Year Plan and traffic counts do not justify the paving of streets. 9. CONSENT ITEMS a. Vacation Request from Mike Thurber for Monday, August 11 through Monday, August 18, 1997 MOTION: Campbell moved and Tussing seconded approval of the Consent Item. The Board voted unanimous approval. 10. ADMINISTRATIVE OFFICER REPORT a. Review of Goals from 1997 Mid-Year Budget Retreat Eagan explained that this was a check to see where the Board is on their goals. It was noted that the Board had begun working on the formation of an Elected Officials Salary Committee. Individuals suggested to serve on the committee were Jan Gauger, Ron Ecklund, Jerry Diamond, Personnel Director at Ameritas and the Personnel Director for Union Bank. Kerry Eagan would act as the facilitator. Campbell said they need to decide what to do with Legislative Bill 1085 recommendations and suggested discussion take place in October. She also suggested they meet with commissioners of surrounding counties to discuss LB 1085 in late September or early October. Campbell said she would like to focus on activity based costing under Item 10 of their goals (function analysis by department). Steinman suggested beginning with activity based costing for Records and Information Management. Hudkins stated he would like to discuss privatization of a court administrator. 11. PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus Eagan reported the administrative subdivision has been recommended for approval, however, it does require the planting of a certain amount of trees on the boulevard. OTHER BUSINESS Hudkins reported they opened the bids for asbestos removal with the low bid being from a firm in St. Louis for $1,300,000. He said the first three bids were over $3,000,000 and three others were between $2,100,000 and $2,400,000. Campbell reported she attended the opening of the First State Bank located at 4915 Old Cheney. Hudkins suggested sending a congratulatory letter to them on their opening. MOTION: Campbell moved and Hudkins seconded developing a congratulatory letter for opening businesses with the first letter to be sent to First State Bank. The Board voted unanimous approval. At the direction of the Chair the meeting was adjourned. Kandra Hahn Lancaster County Clerk