Lancaster County
Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA Lancaster County Board Of Commissioners County-City Building Fourth Floor Conference Room Thursday, July 10, 1997 8:30 a.m. AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF JUNE 26, 1997 2 ADDITIONS TO AGENDA 3 8:30am BUDGET WORKING SESSION Dave Kroeker, Budget & Fiscal Officer 4 9:00am AGRICULTURAL SOCIETY ACTIVITIES CENTER Charles Willnerd, Chair of Agricultural Society Building Committee 5 9:30am PRELIMINARY PLAT NO. 97006, FINIGAN'S FIRST ADDITION (84TH & WAVERLY ROAD); BRANCHED OAK LAKESIDE ESTATES, PRELIMINARY PLAT NO. 97008 & SPECIAL PERMIT NO. 148 (NW 140TH & W. ROCK CREEK ROAD) Mike DeKalb, Planning Department 6 10:00am DISABILITY INSURANCE & MEDICAL RETIREMENT Sue Eckley, Safety & Training Officer; John Cripe, Classification & Pay Manager 7 10:30am GIS FEES & PENDING LITIGATION Doug Cyr, Deputy County Attorney; Diane Staab, Deputy County Attorney 8 ACTION ITEMS a. Request from Don Thomas, Lancaster County Engineer, to Remove Diseased Trees from County Right-of-Way ($2,600) b. Vacation Requests: 1. Dennis Banks for Monday, June 30 through Friday, July 11, 1997 2. Larry Van Hunnik for Wednesday, July 16 and Thursday, July 17, 1997 c. Request from Attention Center to Utilize Credit Card for Out-of-Town Transports 9 CONSENT ITEMS 10 ADMINISTRATIVE OFFICER REPORT a. ArcView Training Survey 11 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus 12 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins b. Ecological Advisory Committee -Tussing c. Board of Health - Hudkins d. Advisory Defense Council - Svoboda 13 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, July 10, 1997, at 1:15 p.m., at the County-City Building, Fourth Floor Conference Room - Hudkins b. Public Building Commission - Tuesday, July 15, 1997, at 8:00 a.m., at the County-City Building, Mayor's Conference Room - Campbell, Hudkins c. Information Services Policy Committee - Tuesday, July 15, 1997, at 11:00 a.m., at the County-City Building, Mayor's Conference Room - Steinman d. District Energy Corporation - Wednesday, July 16, 1997, at 12:00 p.m., at Lincoln Electric System, 6th floor boardroom - Hudkins 14 INVITATIONS TO BOARD MEMBERS 15 CORRESPONDENCE TO THE COUNTY BOARD 16 CORRESPONDENCE FROM THE COUNTY BOARD 17 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 17, 1997 18 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES LANCASTER COUNTY BOARD OF COMMISSIONERS FOURTH FLOOR CONFERENCE ROOM COUNTY-CITY BUILDING THURSDAY, JULY 10, 1997 8:30 A.M. Commissioners Present: Linda Steinman, Chair Larry Hudkins Steve Svoboda Darlene Tussing Commissioners Absent: Kathy Campbell Others Present: Kerry Eagan, Chief Administrative Officer Diane Staab, Deputy County Attorney Ann Taylor, County Clerk's Office AGENDA ITEM: 1 APPROVAL OF THE COUNTY BOARD OF COMMISSIONERS MINUTES OF JUNE 26, 1997 MOTION: Tussing moved and Svoboda seconded approval. On call Tussing, Svoboda and Steinman voted aye. Hudkins was absent from voting. Motion carried. 2 ADDITIONS TO THE AGENDA a. Request from Brian Pillard, Records Manager, to attend Association of Records Managers and Administrators Conference in Chicago, Illinois, October 19-22, 1997 b. Report on Meeting with Ron Todd, Personnel Director 3 BUDGET WORKING SESSION Dave Kroeker, Budget & Fiscal Officer Dave Kroeker, Budget & Fiscal Officer, briefly reviewed the projected levy for fiscal year 1998, noting a preliminary value of $8,953,782,749, excluding motor vehicle tax, and a tentative rate of 0.293478 (Exhibit A). Hudkins arrived. Kroeker reviewed adjustments to the budgets (Exhibit B) noting the following changes: a. Additional $1,400,000 in the Building Fund budget for Attention Center debt service b. Additional $300,000 in the County-City Building & Master Plan for the remodel of the existing building c. Additional $50,000 for micro-computer requests and data processing Kroeker estimated $2,349,301.99 in motor vehicle tax collections for fiscal year 1998, a decrease of approximately $515,000 for fiscal year 1998. He indicated that a similar decrease can be expected in fiscal year 1999. Discussion followed on the Technology Fund budget, with Kroeker reporting a request from the Public Defender to add $1,500 for a fax machine to his proposed budget. The Board concurred with the requested change to the budget. Kroeker recommended shifting $146,109 from the Attention Center budget to General Fund Miscellaneous in preparation of opening of a staff secure facility. He stated that these funds could be transferred back to the Attention Center if needed. Discussion followed on staff-secure facility options. MOTION: Hudkins moved and Tussing seconded to follow the recommendation of Dave Kroeker, Budget & Fiscal Officer, and move $146,109 from the Attention Center budget to General Fund Miscellaneous. On call Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. Discussion took place on the request for an additional Account Clerk I position and Clerk I position from the Clerk of the District Court.The Board directed Kroeker to seek additional information regarding current temporary staffing costs with regards to the Clerk I position and to place funds for the Account Clerk I position in the Contingency Fund. Kroeker recommended increasing General Fund Miscellaneous from 2,660,000 to $3,000,000. The Board scheduled further discussion of General Fund Miscellaneous for the July 15th Budget Hearing. 4 AGRICULTURAL SOCIETY ACTIVITIES CENTER Charles Willnerd, Chair of Agricultural Society Building Committee Charles Willnerd, Agricultural Society Building Committee, reported that the architectural firm of Design Associates of Lincoln, Inc. had been selected to design the new Events Center and that Marvin Witt had been selected to serve as Consultant to the Agricultural Society Building Committee. He also reported that Charles Lamphear, University of Nebraska, would be assisting with market analysis. Willnerd reported that the preliminary design and preliminary cost estimates for the Events Center were due by August 1, 1997. Willnerd stated that letters of commitment for events to be held in the new facility were being received and that information would be reflected in the Operating Budget. In response to a question from Tussing, Willnerd stated that events will be scheduled as portions of the facility are completed. Willnerd reported that the joint ownership and use of the property may simplify the zoning requirements. Diane Staab, Deputy County Attorney, reported that recent statutory changes allow the Agricultural Society to lease property for the location of County Fairgrounds. 5 PRELIMINARY PLAT NO. 97006, FINIGAN'S FIRST ADDITION (84TH & WAVERLY ROAD); BRANCHED OAK LAKESIDE ESTATES, PRELIMINARY PLAT NO. 97008 & SPECIAL PERMIT NO. 148 (NW 140TH & W. ROCK CREEK ROAD) Mike DeKalb, Planning Department Mike DeKalb, Planning, briefly reported on the proposal to create eight acreage lots at 84th and Waverly Road, Preliminary Plat No. 97006, Finigan's First Addition (Exhibit C). DeKalb also reported on the proposal to create fifteen acreage lots west of Branched Oak Lake on N.W. 140th and West Rock Creek Road, Preliminary Plat No. 97008 and Special Permit No. 148, Branched Oak Lakeside Estates (Exhibit D). DeKalb stated that there was opposition to the proposed development from the Nebraska Field Trial Association, which leases the abutting property to the east, but that the Planning Commission had recommended approval. Discussion followed on density issues and lack of road access to two forty acre fields located to the south of the proposed development with the following suggestions offered by the Board: a. Eliminate Lot Number 11, reducing the density of the proposed development b. Move the cul-de-sac to the west and extend the road, to allow access to neighboring fields c. Move Lot Numbers 10 & 9 to the west, increasing their lot size DeKalb also distributed a report from the County Engineer regarding Branched Oak Lakeside Acres (Exhibit E) and comments regarding the County Change of Zone Policy from Bob Bethel, County Comprehensive Plan Task Force (Exhibit F). 6 DISABILITY INSURANCE & MEDICAL RETIREMENT Sue Eckley, Safety & Training Officer; John Cripe, Classification & Pay Manager Sue Eckley, Safety & Training Officer, reported on negotiations for renewal of the County's long-term disability insurance policy with CNA Insurance, stating that it was her understanding, as well as that of the Personnel Department, that CNA had offered a two year rate guarantee when the policy was negotiated lastyear. In response to a question from Steinman, Eckley stated that UNICO Insurance could also serve as a broker for health insurance plans for the County. Eckley reviewed the list of current open cases of long-term disability claims (Exhibit G) and stated that partial self-funding of the plan, could be an option for the County next year. Eckley also reported that Public Employees Benefit Services Corporation (PEBSCO) offers a post-employment health plan. The Board requested that Pete Daiker, PEBSCO, appear at a Thursday County Board meeting with cost estimates for the plan. The Board also requested that Eckley report back to the Board on the progress of negotiations with CNA for long-term disability insurance. 7 GEOGRAPHIC INFORMATION SYSTEM (GIS) FEES & PENDING LITIGATION Doug Cyr, Deputy County Attorney; Diane Staab, Deputy County Attorney Diane Staab, Deputy County Attorney, recommended scheduling a public hearing for July 29, 1997 in regards to the adoption of Geographic Information System (GIS) fees. MOTION: Tussing moved and Hudkins seconded to enter Executive Session at 10:42 a.m. for the purpose of pending litigation. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. MOTION: Tussing moved and Hudkins seconded to exit Executive Session at 11:13 a.m. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. ADDITIONS TO THE AGENDA a. Request from Brian Pillard, Records Manager, to attend Association of Records Managers and Administrators Conference in Chicago, Illinois, October 19-22, 1997 MOTION: Hudkins moved and Tussing seconded approval. On call Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. b. Report on Meeting with Ron Todd, Personnel Director Steinman reported that she and Eagan met with Ron Todd, Personnel Director, to discuss the issues of a County representative in the Personnel Department, insurance renewal, and the County insurance consultant. 8 ACTION ITEMS a. Request from Don Thomas, Lancaster County Engineer, to Remove Diseased Trees from the County Right-of-Way ($2,600) Eagan recommended that payment for the tree removal be from the County Engineer's budget. MOTION: Hudkins moved and Tussing seconded to authorize removal of the diseased trees from the County right-of-way to be handled through the County Engineer's office and if the County Engineer's budget is not sufficient, that the County make up the difference. On call Hudkins, Tussing, Svoboda and Steinman voted aye. Motion carried. b. Vacation Requests: 1. Dennis Banks, Attention Center Director, for Monday, June 30 through Friday, July 11, 1997 2. Larry Van Hunnik, Lancaster Manor Administrator, for Wednesday, July 16 and Thursday July 17, 1997 MOTION: Tussing moved and Hudkins seconded approval of the vacation requests for Dennis Banks and Larry Van Hunnik. On call Tussing, Hudkins, Svoboda and Steinman voted aye. Motion carried. c. Request from the Attention Center to Utilize Credit Card for Out-of-Town Transports The Board requested Kerry Eagan, Chief Administrative Officer, and Dave Kroeker, Budget & Fiscal Officer, to seek additional information from the Attention Center regarding the request. 9 ADMINISTRATIVE OFFICER REPORT a. ArcView Training Survey Eagan reported that he had completed the ArcView Training Survey indicating that two members of the County Commissioner's staff would attend training. 10 PENDING a. Establishment of Special Improvement District in Princeton b. South Street Campus Eagan reported briefly on the Lincoln Journal-Star article regarding sale of the St. Francis Chapel. In response to a question from Hudkins, Eagan reported that reconfiguration of the lot lines is proceeding. Discussion followed on the repeated delays of an appraisal of the South Street property from John Layman. 11 DISCUSSION OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Hudkins No report was given. b. Ecological Advisory Committee - Tussing Tussing reported discussion on the history of Wilderness Park and completion of the Sustainability Study. c. Board of Health - Hudkins Hudkins reported on the decision to hire an independent consultant to evaluate the job performance of the Board of Health Director. Hudkins stated that the County Board and City Council may be asked to allocate additional funds for the consultant fees. d. Advisory Defense Council - Svoboda Svoboda stated that a report was given at the Management Team meeting. 12 SCHEDULE OF BOARD MEMBER MEETINGS a. Master Plan Steering Committee - Thursday, July 10, 1997, at 1:15 p.m., in the County-City Building, Fourth Floor Conference Room - Hudkins b. Public Building Commission - Tuesday, July 15, 1997, at 8 a.m., in the County-City Building, Mayor's Conference Room - Campbell, Hudkins c. Information Services Policy Committee - Tuesday, July 15, 1997, at 11 a.m., in the County-City Building, Mayor's Conference Room - Steinman d. District Energy Corporation - Wednesday, July 16, 1997, at 12 p.m., at Lincoln Electric System, 6th Floor Boardroom - Hudkins 13 INVITATIONS TO BOARD MEMBERS 14 CORRESPONDENCE TO THE COUNTY BOARD 15 CORRESPONDENCE FROM THE COUNTY BOARD 16 AGENDA ITEMS FOR THE COUNTY BOARD MEETING OF JULY 17, 1997 17 EMERGENCY ITEMS AND OTHER BUSINESS 18 ADJOURNMENT By direction of the Chair, the meeting was adjourned. ___________________________ Kandra Hahn Lancaster County Clerk